executive assistant assist to executive vice president resume example with 20+ years of experience

(555) 432-1000,
Montgomery Street, San Francisco, CA 94105

Innovative results-oriented individual with a comprehensive background in Executive Administration. Creative and highly motivated with strong problem-solving, communication and Executive Level Customer Service skills. Dedicated and accomplished professional with over eighteen years of experience reporting directly to executives. My administrative competencies exemplify my ability to manage multiple priorities, work independently, readily adapt to change, exceed expectations and meet deadlines without compromising quality or confidentiality.


Microsoft Office Suite

Adobe Acrobat

Adobe InDesign

Adobe Illustrator

  • 2007/10 Word, Excel, Outlook, PowerPoint, Publisher
Gibbs College Montclair, NJ Expected in 12/1998 Corporate Assistant Prog. Certificate : Corporate Assistant Program - GPA :
Kean University Union, NJ Expected in 06/1996 n/a : Elementary Education/English - GPA :
Aristotle Capital Management, Llc - Executive Assistant Assist to Executive Vice President
Newport Beach, CA, 2009 - Current
  • Manage Outlook calendar, schedule meetings and conference calls.
  • Coordinate travel reservations, accommodations and the reporting/reimbursement of business expenses.
  • Generate, distribute and maintain confidential correspondence, presentations, reports, and documents.
  • Screen and prioritize incoming communications and correspondence requiring signature.
  • Represent the Executive by welcoming visitors, clients, new hires and associates.
  • Organize and oversee company events; process registrations for conferences, conventions and classes.
  • Oversee front-office operations for three locations, order supplies, copier/printer maintenance, and cleaning company contracts.
  • Liaison between building management, suppliers/vendors, and office personnel.
  • Assist with interview process and new hire onboarding.
  • Research, contract and coordinate outside vendors for business needs (i.e. promotional items, conference calls, shredding, ordering furniture)
  • Assist staff and management of three office locations with projects and audits on an as needed basis.
  • Developed Standard Operating Procedure manuals.
FAPS, INC - Executive Assistant
City, STATE, 08/2007 - 11/2008
  • Provided full administrative support to Vice President and Customer Service Supervisor.
  • Managed Outlook calendar; prepared for meetings; scheduled conference calls and appointments.
  • Coordinated travel, car and other miscellaneous accommodations; handled the reporting/reimbursement of business expenses.
  • Screened incoming communications and prioritized correspondence requiring signature.
  • Provided additional administrative support to the direct reports.
  • Represented the Executive by welcoming visitors, guests and clients.
  • Prepared presentations, reports, and communications.
  • Assisted Human Resources, Payroll and Accounting departments on special ad-hoc projects.
  • Coordinated corporate meetings and events both internally and externally with clients.
  • Acted as liaison between contacts, management, sales and office personnel to ensure suitable communication and properly handled the direction of business relationships.
  • Developed instruction manuals for posting of information on automotive client based systems (Jaguar, Land Rover, Ford, Toyota, and GM).
  • Trained and mentored urban high school students in the administrative field.
  • Completed other administrative duties and special projects as assigned.
  • Conducted personal errands as necessary.
PENN FEDERAL SAVINGS BANK - Residential First and Second Loan Underwriter
City, STATE, 03/1997 - 05/2007
  • Reported directly to the Vice President of Mortgage Lending Department.
  • Examined all loan documentation for accuracy, completeness and compliance.
  • Processed all employment, credit and funding verifications prior to approval and closing.
  • Prepared all correspondence and provided feedback to customers, attorneys, realtors, and closing agents.
  • Underwrote and approved first mortgages; prepared approval correspondence to customers; analyzed real estate appraisals.
  • Evaluated credit decisions for accuracy based on established risk parameters.
  • Responded to company and investor audits; assisted with fraud detection prevention.

Fluent in English and Portuguese. Understand Spanish.

Professional Affiliations

Licensed NJ Public Notary


•Ability to Work Independently and Accurately

•Administratively Supportive

•Calendar Management

•Customer Service and Client Relations


•Organizing Meetings and Coordinating Audio Conference Calls

•Decision Making

•Developing Procedures

•Event Planning


•Greeting Guests

•Maintaining Confidential Information and Managing Correspondence

•Meeting Planning & Deadlines

•Office Administration

•Multitasking, Time Management and Organizational

•Preparing Reports

•Prioritizing Problem Solving

•Processing Expense Reports

•Record Keeping

•Schedule Meetings

•Travel Arrangements

•Working Well Under Pressure

•Analytical, Detail Orientated, Dependable Energetic, Flexible, Motivated, Proactive, Reliable, Self-Directed, and Self-Confident

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Resume Overview

School Attended

  • Gibbs College
  • Kean University

Job Titles Held:

  • Executive Assistant Assist to Executive Vice President
  • Executive Assistant
  • Residential First and Second Loan Underwriter


  • Corporate Assistant Prog. Certificate
  • n/a

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