Bi-lingual (English/Spanish) Executive Assistant with more than 12 years experience in the direction and coordination of business office operations including contract administration within small early stage companies to large Fortune 500 businesses. Recognized for the ability to build and manage corporate protocol to achieve maximum expense control and productivity. Able to work in a fast paced, customer oriented environment. Administration position that could utilize my professional and versatile business & accounting specialist skills.
Impressa, ACT, Premier QuickBooks, iEmployee, MS Outlook, MS Office, Excel, Salesforce and Acrobat
remier, Act, and Impressa, g to explain here.
000 over 2 years.
Consolidated purchasing agreeements.
StereoVision Imaging, IncJanuary 2006 to CurrentExecutive Assistant Altadena, CA
1 Million Responsible for the direction and coordination of all business office operations and implementation of company goals and objectives, supporting & training of company staff, administration of government contract work (Small Business Innovation Research and BAA), product development, corporate finances and accounting.
This includes financial and budgetary coordination support of all departmental purchases, budget tracking and expenditure control.
Reports directly to President, CFO, and CEO under minimal direction.
Company's Liaison with CPA Firm.
Manage revenue, profitability, and receivables.
Works closely with Defense Contract Audit Agency, Defense Contract Management Agency and our Administrative Contracting Officer.
Familiar with Federal Acquisition Regulations and Defense Acquisition Regulations, System for Award Management and Wide-Area Workflow.
Establish credit terms with key distributors and equipment vendors.
Also responsible for processing payroll bi-weekly, managing benefits including 401k, Medical, and Dental, plus much more.
Re-negotiated rates/prices for key company suppliers (healthcare, office supplies, product component suppliers and saved the company close to $100K in the past three years.
Smith DetectionJanuary 2003 to January 2006Admin. Assistant / Accounting Associate Pasadena, CA
Reported directly to Smith's Director of Finance.
Provided administrative support for the on-site executive team.
Provided direct financial support to program managers with major contracts with Marine Corp, FAA, Department Homeland Security, Army Research Lab, Domestic Nuclear Detection Office including all foreign and domestic travel arrangements.
Also provided Accounts Payable and Accounts Receivable support for accounting department, including invoice processing and verification, maintaining organized and detailed files and records, verification of resolutions and discrepancies.
Duties included P-card purchasing, requisitions, maintained purchase orders, and worked with suppliers to expedite or defer materials as dictated by changes in internal and external customer requirements.
Worked independently with suppliers to manage material supply chain to ensure on time deliveries and coordinated with warehouse activities.
Tasks included a multitude of responsibilities such as contact management utilizing ACT, data entry into IFS manufacturing software, meeting scheduling, conference call setups and preparation of detailed reports for the CEO, CFO, VP of Business Development and Director of Engineering.
Cyrano SciencesJanuary 1999 to January 2003Executive Assistant Pasadena, CA
Assisted President and Executive team by performing daily administrative duties.
General administrative duties included ordering supplies and office equipment.
Handled photocopying, faxing, drafted memos, forms, reports and general correspondence.
Performed data entry tasks as needed into ACT.
Support A/P functions for accounting department, including invoice processing and verification, maintaining organized and detailed files and records, and verification of resolutions of all discrepancies.
Provided support and performed a variety of administrative duties for employees, supervisor and other managers as assigned.
Handled a high volume of work efficiently.
Answered telephone, screened all calls for President/CEO, client interaction, greeted visitors.
Responsibilities included calendar management, arranging appointments and conference calls.
Planned and coordinated functions for corporate events.
Coordinated travel and hotel reservations.
Prepared itineraries and expense report submission.
Conducted special projects and performs other tasks as assigned such as Board of Directors package preparation.
Handled documentation management, tracking projects, distribution of reports, mail and other outgoing correspondence.
LA Mission College2003AA: Business AdministrationSylmar, CABusiness Administration
Santa Monica College1991Administrative Assistant Completion of Certificate
University of Phoenix2008BS: Business Admin/AccountingBusiness Admin/Accounting