Ambitious and motivated Executive Assistantbringing over 15 yearsof experience supporting multiple vice presidents and senior executives.Independent and self-motivated with the ability to prioritize and follow through to achieve project goals. Proven ability to multi-task and exercise sound judgment in establishing and reacting confidentially and independently to shifting priorities. Strong in maintaining positive relationships with colleagues at all organizational levels. Able to remain clam under pressure and set high self-imposing standards of excellence.
Jack in the Box IncExecutive Assistant | San Diego, CA | August 2007 - Current
Provide executive level support of a highly responsible and confidential nature to SVP of Operations and VP of Operations Initiatives.
Previously supported multiple VPs simultaneously of varying time frames.
Coordinate and maintain calendars for SVP and VP for meetings, conference calls, etc.
Interact regularly with executive management, franchise operators and vendors.
Responsible for arranging and booking extensive domestic and international travel.
Coordinate department meetings, special events, celebrations, teleconferences and webinars; coordinate large scale meetings for field operations staff.
Coordinate and prepare department budget; reconcile monthly by identifying variances and research/resolve discrepancies.
Initiate expense reimbursements; reconcile expenses to budget; provide periodic summary, detail and budget re-forecast reports.
Provide support in preparation of meeting presentations, agendas, etc.
Coordinate, manage and execute special projects as assigned.
Manage all department HR functions including supervising intern's project assignments and coordinating candidate interviews.
Managed the CEO's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
Conducted research to prepare, gather and proof briefing materials, agendas and decks for all executive-level meetings.
Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
Jack in the Box IncAdministrative Coordinator | San Diego, CA | September 2001 - August 2007
Performed a wide variety of key investor relations functions in addition to various multifaceted and evolving projects and administrative tasks for VP of Corporate Communications, three Project Managers and the Director of The Jack in the Box Foundation.
Coordinated and set up high level quarterly earnings conference calls for Corporate Officers and financial community.
Interacted regularly with executive management, shareholders and the media.
Reviewed, edited and prepared confidential documents, press releases, and presentations within fixed timelines.
Managed, responded to and routed media requests.
Coordinated and organized materials and presentations for all department meetings.
Provided support for department budget with annual forecasting and monthly reconciliation.
Processed requests for payment, expense reports, timesheets, etc.
SAICAdministrative Assistant | San Diego, CA | July 2001 - September 2001
Processed and tracked all cost transfers, expense reports, purchase requests and time sheets.
Managed all department accounting functions and procedures.
Processed highly confidential security updates and visit requests.
Attained high level of security clearance.
Coordinated domestic and international travel and provided wide-range support to 30 employees of the GPS department.
SCT CorporationAssociate Proposal Administrator | San Diego, CA | September 2000 - April 2001
Analyzed Request for Proposals, financial reports, information and documents submitted by prospective clients.
Prepared proposals for quality assurance, and managed activities and documentation preparation necessary to ensure fulfillment of proposals within established timeframes.
Reviewed assigned proposal requests and assisted team members to evaluate and interpret proposal requests.
Prepared correspondence and communications with departments and appropriate staff regarding terms and issues necessary for responses and production of proposal documents.
Monitored status, completion and sign-offs of assigned tasks for assigned proposals.
Reviewed and provided feedback to team members for draft and final proposal documents.
SCT CorporationAdministrative Assistant | San Diego, CA | October 1998 - August 2000
Monitored status, completion and final preparation of correspondence in reference to existing clients and prospects.
Prepared status and other financial reports.
Responsible for Sales department administrative duties and managed accounting activities, which included purchasing, time sheets and heavy volumes of complex expense reports.
Maintained extensive client database via ACT database software.
Managed extensive marketing literature library and processed literature requests for existing and prospective clients.
Organized on and off-site product software demonstrations and meetings, and assisted with industry tradeshow activities.
Prepared mass mailings.
Arranged domestic and international travel for seven Account Executives.
Member and office representative for local chapter of The San Diego Industrial Recreation Council.
BALiberal Arts Communication and Public AffairsColorado State UniversityFort Collins, COLiberal Arts Communication and Public Affairs
Business AdministrationSan Diego State UniversitySan Diego, CABusiness Administration
AAGeneral StudiesCuyamaca Community CollegeEl Cajon, CAGeneral Studies
Currently enrolled in the Administrative Professional Expert Certification program through the Progressive Business Institute.