Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,

Executive Assistant / Chief of Staff with more than 10 years of experience supporting top-tier executives, support staff

management, and event planning in corporate environments. Extensive experience coordinating both personal and professional complex travel arrangements, schedules, management meetings, high-level conference calls and special events . Willing to go above and beyond basic administrative and office management tasks and take on multiple projects at once. Excellent work ethic and strength in boosting company morale. Employs professionalism and superior communication skills to meet client and company needs.

  • Created Corporate Travel & Entertainment policy
  • Corporate Card Administrator
  • Corporate Travel - Concur
  • Excellent planner and coordinator
  • Primary liaison to Board of Directors
  • Microsoft Office proficiency
  • Excel spreadsheets
  • Expense report processing
  • Legal administrative support
  • Multi-line phone proficiency
05/2009 to 01/2016 Chief of Staff Alamo Complex Management | San Antonio, TX,

  • Managed the CEO's, COO's and General Counsel's complex and frequently changing travel arrangements and coordinated the pre-planning of trips.
  • Assisted with team building initiatives and overall support for maintenance of organizational culture and employee morale.
  • Researched, proposed and implemented vendor services to decrease costs to organization.
  • Created budgets and filing systems.
  • Distributed company-wide announcements, booked conference rooms and coordinated catering for trade shows, company outings and special events.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Served as a professional representative of the CEO and COO to executive clients, investors and board members.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Provided logistical support to visiting executives in coordination with other Executive Assistants.

06/2007 to 05/2009 Executive Assistant to CEO and Office Manager Sedgwick Claims Management Services, Inc. | Grand Rapids, MI,
  • Managed external contacts for CEO and kept track of periodic communication needed for priority contacts.
  • Handled all office maintenance, cleaning services, office décor and day to day office operations.
  • Scheduled Board of Directors meetings and assisted with meeting materials and agendas.
  • Created an office directory for both our East and West Coast offices to use internally.
2006 to 06/2007 Receptionist Eplus Technology | Glen Allen, VA,
  • Greeted visitors entering the office, determined the nature and purpose of visit and directed them to the appropriate destination.
  • Located and attached appropriate files to incoming correspondence requiring replies.
  • Handled all incoming calls to the office and directed them where appropriate.
  • Handled and distributed all incoming and outgoing mail.
10/2003 to 04/2005 Staffing Support Specialist Amobee | Chicago, IL,
  • Performed multi-faceted general office support to Pharmaceutical/Biopharmaceutical specialty staffing firm.
  • Provided executive-level administrative support to the President of the Company, Vice President of Sales, and Career Advocates.
  • Organized the details of candidate interviews by coordinating and composing interview agendas, preparation tips and travel itineraries.
  • Responsible for employee and outside contractor's payroll, commission and benefits.
  • Additional duties included the purchase of all office supplies, answering multiple phone lines, responding to email or fax inquiries, managing mail and client traffic.
05/2003 to 09/2003 Executive Assistant Tanagraphics | City, STATE,
  • Acted as liaison and maintained open lines of communication among the sales department and the executive staff.
  • Provided support to the President and CEO with personal finances, legal documents, events and company correspondence.
  • Answered and screened high volume of incoming calls and in-person inquiries from clients and colleagues.
Expected in May 2003 Bachelor of Arts | Psychology Social Work Marymount Manhattan College, New York, NY GPA:

Psychology Social Work Independent study on Competency Evaluations, working with professor of forensic psychology to determine correlation between race and psychosis.

Relevant coursework: Behavioral Statistics, Experimental Psychology, Child Development Psychology

Professional Affiliations
President of the Frankford Township PTA

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School Attended

  • Marymount Manhattan College

Job Titles Held:

  • Chief of Staff
  • Executive Assistant to CEO and Office Manager
  • Receptionist
  • Staffing Support Specialist
  • Executive Assistant


  • Bachelor of Arts

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