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Chief of Staff Resume Example

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CHIEF OF STAFF
Education and Training
Graduate
South Dade Senior High
Proficiency in MS Word, Excel, QuickBooks, PowerPoint, Publisher and Outlook.
Associates Degree - Health Administration
Bachelor's Degree - Psychology
06/2015
Certification - Six Sigma Yellow Belt Certificate
Sterling GroupCity
03/2021
CPI Certification
Community Health of South Florida, Inc. City
03/2021
CPR Certification
Community Health of South Florida, Inc. City
Summary

SUMMARY OF QUALIFICATION Diligent, take initiative and resolve problems. Extremely effective communication skills both verbal and written. Dedicated Chief of Staff offering 11 years of experience and background in Health Services. Effective at independently planning and managing diverse business relationships. Proficient in time management with disciplined execution strategy. Demonstrated strong organizational skills and communication abilities.

Skills
  • Academic
  • Accounts Payable
  • Accounts Receivables
  • ADP
  • Conferences
  • Faxes
  • Financial
  • General office
  • Grants
  • Human Resources
  • Meetings
  • Excel
  • Mail
  • Office
  • Outlook
  • Power Point
  • Publisher
  • MS Word
  • Payroll
  • Presentations
  • Purchasing
  • QuickBooks
  • Zoom
  • Gotomeeting
  • Microsoft Teams
  • Six Sigma
  • Statistics
  • Switchboard
Experience
Chief of StaffCompany Name | City, State06/2019 - Current
  • Provides general administrative assistance and support to the President/CEO in the performance of his overall duties and responsibilities.
  • Supervision of the Records Management and Forms Management Programs.
  • Maintenance of CHI Historical Information.
  • Maintenance of suspense files to ensure timely submission of reports and prompt answers to correspondence.
  • Assists in the development and coordination of support requirements for various special projects.
  • Serves as personal staff advisor to the President/CEO. Acts as advisor to the Senior Management Team. Relates with managers and the Corporate Team and their secretaries. Ability to work strategically and collaboratively across departments.
  • Maintains calendar of President/CEO, requests office supplies and responds to request for information.
  • Attends meetings, distributes agendas, takes minutes and types and distributes reports of proceedings, within five (5) working days
  • Provides advice and assistance to other employees by relaying instructions, advising on policies and procedures and requesting information needed by supervisor.
  • Types correspondence for Chairman of the Board of Directors and others as necessary.
  • Supports the Board of Directors: Types, gathers, duplicates and assembles materials to be covered at the respective committee and board meetings, for distribution to each committee and board member, as well as concerned staff and others, as appropriate on a scheduled basis. Prepares monthly activity calendar and agenda for Board of Directors meetings. Recording Secretary at Board (and Committee Meetings as necessary). May be Elected Assistant Secretary to Board of Directors
  • Maintains Corporate Seal, minutes of board and committee meetings, Bylaws and rosters of current and past board members.
  • Has extensive knowledge of organization and operations as well as policies and procedures.
  • Serves as Office Manager & Notary for Corporation.
  • Participates in the CHI Quality Performance Program.
  • Adheres to Confidentiality Policies and Procedures/HIPAA Regulations.
BH Executive SecretaryCompany Name | City, State02/2009 - Current
  • Assist with the administration portion of grants and assisting completing grant submissions.
  • Complete renewal Substance Abuse licensing package for nine sites.
  • Complete renewal Crisis Stabilization licensing package for the crisis unit.
  • Act as a liaison for BH Administration and BH Physicians.
  • Manage incidental funding for uninsured clients and Jail Diversion client.
  • Provide monthly expense report for the funding agency.
  • Coordinate and complete biweekly payroll utilizing the ADP program for approximately 80 employees.
  • Complete payroll for performance related pay medical providers and foster care program.
  • Complete monthly reports and statistics for BH Vice President.
  • Process monthly invoices for BH Administration Department and for patients monthly living assisting facilities and medical expense.
  • Coordinate conferences and trainings for BH Staff and Medical Providers.
  • Attend monthly meetings and provides minutes and reports for the meetings attended.
  • Document and maintain records of office supplies as well as placing office supplies orders.
Office Administrative AssistantCompany Name | City, State02/2003 - Current
  • Coordinate and maintain weekly attendance and annual vacation records for the branch.
  • Report to Human Resources biweekly the hourly payroll and monthly commissions for the branch.
  • Process paper work for new hire employees.
  • Process monthly expense reports and maintain Branch Accounts Payable and Accounts Receivables records up to date.
  • Manage capital purchases, direct vendors relations, generated and maintain equipment-tracking records.
  • Provide S.
  • Florida region office with a monthly financial report with the branch years today progression compared to previous year.
  • Create and execute numerous projects and presentations using Excel and Power Point programs.
  • Performed multi-faceted general office support and administered academic placement test, including State of Florida Licenses.
  • Arrange training classes and assist Branch Manager in training new employees.
  • Document and maintain records of office supplies as well as placing office supplies orders.
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Resume Overview

School Attended

  • South Dade Senior High
  • Sterling Group
  • Community Health of South Florida, Inc.

Job Titles Held:

  • Chief of Staff
  • BH Executive Secretary
  • Office Administrative Assistant

Degrees

  • Graduate
    Proficiency in MS Word, Excel, QuickBooks, PowerPoint, Publisher and Outlook.
    Associates Degree - Health Administration
    Bachelor's Degree - Psychology
    Certification - Six Sigma Yellow Belt Certificate
    CPI Certification
    CPR Certification

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