Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
I have over ten years experience in budget tracking, formulation and auditing. I have spent the majority of my career with government entities that demand a strict adherence to policies and procedures. I have excellent attention to detail and organizational skills. I have also taken several courses  in leadership and am a motivated team player.
  • Process implementation
  • Staff leadership and development
  • Accurate forecasting
  • Account reconciliations
  • Customer relations
  • Polished communication skills
  • Works well with others
  • Data compilation
Awards in Excellence
Awards for Successful Team
Superior Performance Evaluations
04/2015 to Current Budget Analyst Medical Science | Gaithersburg, MD,
  • Develop and formulate segments of the Region's budget request for the coming Fiscal Year and assists with formulation of program level requests.
  • Perform in-depth budget analysis of budget requests by employing techniques such as cost benefit analysis, program trade-offs and exploring alternative methods of funding.
  • Develop and maintain all cost documentation relative to NRDAR (Natural Resources Damage Assessment & Response) litigation.
  • Prepare a variety of reports covering the status of funds, obligations and expenses as required by managers and the Service.
  • Assist Budget & Finance Specialist in compiling information and writing justifications to support Program and Regional budget requests to Service, Department and before Congress.
  • Assist in compiling information and writing justifications for grants and other sources of funding.
  • Coordinate NRDAR and administrative matters with the Regional Office Division of Contracting and General Services, Budget and Finance and with the Ecological Services Field Offices.
  • Review and handle interagency agreements, cooperative and similar instruments for Field Offices and Regional Office NRDAR Program, including all the technical, coordinative and record keeping functions such as assisting in developing the budget portion of the agreement; assuring correct forms, format, clauses and tracking/monitoring mechanisms are adhered to; maintain files and prepare reports.
  • Provide guidance on the preparation and processing of all NRDAR case agreements.
05/2012 to 04/2015 Budget Analyst Rsc2, Inc. | Aberdeen Proving Ground, MD,
  • Reconcile three cost centers for NWRS (National Wildlife Refuge System) Regional Office accounts on a monthly basis; researching any discrepancies in funding.
  • Track budgets containing no year accounts and resource management two-year accounts.
  • Proficient in process and policies in regards to use of these types of accounts.
  • Create analysis reports using FBMS (Financial Business Management System) and BTS (Budget Tracking System) to indicate shortfalls or excess in any given account.
  • Create reports as requested for budget formulation analysis.
  • Reallocate funds in FBMS when needed.
  • Consistently utilize written and oral accounting and filing guidance prepared by Regional FBMS Coordinator (Budget and Finance Office), and through formal and informal training.
  • Make purchases for NWRS personnel on government issued charge card.
  • Create and submit Purchase Requisition packages and accounts payable (invoices and vouchers).
  • Review payment documents for accuracy; maintain partial payment record of multiple payments to purchase order.
  • Documents containing errors are returned to traveler or requester to correct.
  • Supporting documentation is filed accordingly.
  • Assist with review of NWRS personnel Regional Office travel vouchers to ensure accuracy and compliance with travel regulations.
  • Prepare reports needed for payroll and expense projection.
  • Review invoicing and initiate payment order supplies and services for NWRS Regional Office Verizon Wireless account.
  • Work closely with employees, corporate contacts and Contracting and General Services to ensure legal and cost effective management of the equipment and contract.
  • Process procurement and receiving documentation for a field station in need of assistance.
  • Maintain work reporting systems in place during the fiscal year developing and formulating budget requests from Management Analyst and Program Analyst.
  • Assist Management Analyst in tracking and reporting on complex NWRS accounts.
  • Provide cost documentation guidance to NWRS Regional Office and Field Office administrative staff and managers.
  • Assist in maintenance of the NWRS Regional Office accounting systems (FBMS and BTS) this includes accessing reports from FBMS and downloading into the BTS, reconciling both systems and producing management reports.
  • Conduct end-of-year close-out operations and maintain program obligations within authorized funding levels.
  • Provide accurate reports to make critical budget decisions.
  • Collate lists of unfunded needs for potential end-of-year purchases.
  • Monitor NWRS Regional office budgets and administrative procedures for consistency with established procedures and policies.

01/2010 to 05/2012 Administrative Officer Cam Services | Rancho Cucamonga, CA,
  • Performed administrative functions for the Regional Fire Management Office to include: Serving as personal property custodial/receiving officer.
  • Serving as official timekeeper and administrator for employees including validation in Quicktime system and ensuring that hours are entered correctly and within deadlines.
  • Reviewed travel vouchers for accuracy and compliance using both GovTrip and Concur systems.
  • Reviewed both personnel credit card statements and corporate credit card statements for accuracy and supporting documentation; maintained files on both.
  • Occasionally served on details to National Fire Management Branch for administrative and budget tracking duties.
  • Assisted National Fire Management Branch with creating the Fire Business Reference Guide edit for FBMS (Financial Business Management System).
  • When requested made purchases for Regional Fire Program personnel using government issued credit card.
  • Created PPRs (Program Purchase Request) and reviewed all supporting documentation before entry into FBMS.
  • Coordinated administrative matters with the Regional Division of Personnel, Contracting and General Services, Budget and Finance and Refuge Field Offices.
  • Served as regional authority in areas of fire business management and provided guidance and assistance to field stations in that regard.
  • Performed budget execution functions for the Regional Fire Management Office to include: Reconciled the budget on a monthly basis; researching any discrepancies in funding.
  • Tracked no year monies regional fire accounts, and national suppression account allocated to the region, using FBMS reports and discussing shortfalls and excess directly with Fuels Coordinator and supervisor.
  • Proficient in policy and procedure regarding the use of fire accounts.
  • Reallocated fire funds when required using the FBMS system.
  • Consistently utilized written and oral accounting and filing guidance prepared by Regional FBMS Coordinator (Budget and Finance Office), and through formal and informal training.
  • Monitored and developed reports as needed and requested by the Regional Fire Management Coordinator, and the National Fire Management Branch.
  • Prepared a variety of reports covering the status of funds, expenditures, and obligations.
  • Provided administrative and financial guidance on reimbursable cost process, procedures, and rates for all-hazard incidents (i.e.
  • hurricanes, floods).

06/2009 to 01/2010 Budget Assistant Johns Hopkins University | Baltimore, MD,
  • Entered financial data into BTS (Budget Tracking System).
  • Reviewed financial documents for accuracy.
  • Notified personnel of discrepancies and how to correct them for policy and compliance.
  • Reviewed and filed personnel credit card statements.
  • Made payments against procurement instruments and filed all supporting documentation.
  • Maintained partial payment records of multiple payments to purchase order.
  • Reallocated funds in the FFS (Federal Financial System) when requested.
  • Entered purchase requests into PD (Procurement Desktop).
  • Assisted with review of NWRS Regional Office travel vouchers to ensure accuracy and compliance with travel regulations.
  • Reviewed financial reports for discrepancies and reported back to supervisor.
  • All Performance Evaluations rated as Superior.
  • Volunteer Work: Served as Bookkeeper for Pepper's Place Small Animal Sanctuary, Northampton, MA Tracked daily budget and compiled monthly reports for the organization; advised Treasurer on potential best practices.
Expected in 2011 Master of Arts | Public, Project Administration, Leadership Northern Arizona State University, Flagstaff, AZ GPA:

MS Office suite, Gmail, record keeping, file maintenance

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