Friendly School Secretary with extensive recordkeeping and clerical experience, offering proven success delivering administrative support to school leaders. Reputation for positive attitude, determined work ethic and sound judgment. Adaptable to anticipate issues and proactively solve problems.
Skills
Cash deposit preparation
Labor relations
Accounting skills
Check processing
Sensitive material handling
10-key proficiency
Expense reporting
Data entry documentation
Report generation
Account balancing reconciliation
Recordkeeping and bookkeeping
Accounting support
Experience
Attendance Secretary, 07/2018 - Current Peoria Unified School District – Peoria, AZ,
Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
Recorded and tracked daily attendance of students by entering information into PowerSchool system.
Prepared reports and compiled attendance information for submission to school district and state.
Handled confidential information regarding students carefully and with discretion.
Managed multiple calendars, expense reports, reimbursements and meeting preparation.
Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Supported office operations, managed client correspondence, tracked records and handled internal communications.
Composed, proofread and distributed clean and professional business correspondence and internal team communications.
Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
Maintained data confidentiality when inputting personal and confidential information into PowerSchool system.
Supported Financial Secretary with record keeping, data entry, recieving and recording incoming checks, creating deposit forms and data research.
Medical Assistant, 10/2001 - 07/2018 W.B. Carrell Memorial Clinic, Associated – Nacogdoches, TX,
Performed preliminary physical tests to accurately record results in patient history summary.
Relayed messages from patients to physicians about concerns, condition updates or refill requests to facilitate treatment.
Scheduled appointments for patients via phone and in person.
Interviewed and engaged patients to obtain medical history, chief complaints and vital signs.
Prepared treatment rooms for patients by cleaning surfaces and restocking supplies.
Educated patients about medications, procedures and physician's instructions.
Organized charts, documents and supplies to maintain team productivity.
Contacted pharmacies to submit and refill patients' prescriptions.
Secured patient information and maintained patient confidence by completing and safeguarding medical records.
Assessed, documented and monitored vital signs for patients within outpatient setting.
Efficiently performed insurance verification and pre-certification and pre-authorization functions.
Partnered with healthcare and administrative staff to create patient-centered, inviting and supportive environment for patients and families.
Batch-scanned and indexed patient charts to improve data availability while maintaining security.
Organized and maintained filing and document management systems by coordinating, archiving and purging files.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Updated details in company database by keying in customer contacts and delivery dates.
Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
Tracked and submitted employee timesheets to accounting department for payroll processing.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Reviewed and suggested improvements for diverse range of documentation, including interoffice correspondence, reports and presentations.
Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
Managed scheduling for staff, monitoring resource allocation to provide optimal coverage and service.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
Conducted and initialized background checks for potential employees.
Supervised proper processing of garnishments, offered child support and distributed wage assignments.
Followed IRS guidelines and state regulations when submitting payroll taxes.
Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.
Prepared purchase orders and expense reports.
Managed payroll and time and attendance systems.
Responded to employee inquiries regarding payroll and timekeeping.
Monitored daily banking transactions.
Stayed current on multi-state and local tax laws and remedied changes immediately.
Prepared reports by compiling summaries of nontaxable wages, disability, leave, deductions, taxes and earnings.
Managed accounts payable for organization of 10 personnel.
Education and Training
High School Diploma: , Expected in 05/1987 - Northeast High School - Oklahoma City, OK GPA:
: General Studies, Expected in - Rose State College - Oklahoma City, OK GPA:
: General Studies, Expected in - Oklahoma State University - Oklahoma City - Oklahoma City, OK GPA:
Additional Information
Currently serving as Women's Ministry Leader at Newchurch.
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