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Assistant to Community Manager for Homeowners Association Resume Example

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ASSISTANT TO COMMUNITY MANAGER FOR HOMEOWNERS ASSOCIATION
Professional Summary
To obtain a position within a company to capitalize on my qualifications and experience that can contribute to a team-oriented environment for long term professional growth. Dedicated, Action-oriented individual with over 20+ years legal and office experience, Working experience reflects skills and accomplishments in many areas of the law, Highly skilled in assisting legal personnel research based work and office management, Team player and willingness to help in all facets of training and supporting of fellow employees, Accomplish goals through determined effort and attention to detail, Demonstrated ability to increase work efficiency and morale by improving work environment, Excellent knowledge of legal terminology, Proven ability to manage multiple calendars, Excellent organization and time management skills, Highly experienced in providing routine secretarial services to attorneys to ensure sound management of work, In depth knowledge of retrieving information and performing research duties, In depth knowledge of preparing various legal documents and organizing records, Proficient in acting as a liaison between attorneys, courts, witnesses, victims and other agencies as requires, Proven ability to organize and maintain office administration work, Excellent written, verbal and interpersonal skills, Hands on experience in coordinating daily operations of legal and office work.
Skills
Work History
Assistant to Community Manager for Homeowners Association, 11/2012 to 05/2013
Association Management Services – San Antonio, TX
  • , Respond to homeowners' questions and complaints, Answer and return telephone calls for unavailable manager, Transcribe information from bi-monthly tours of communities, Prepare compliance correspondence to violators, Follow-up on violations and send second notice with time period compliance, Proficient and accurate typist, Draft, format, revise, and proofread all documents, Compile violators' documentation for submittal to Outside Counsel, Process incoming and outgoing mail, Provide information to mortgage companies, real estate and title company representatives, Forward Home Improvement Request forms to Architectural Control Committee for review and approval, Update Homeowners' information in the system, Maintain calendar and contacts, Prepare Annual and Board meeting notices and mail notifications to Homeowners, Request bids and contracts from vendors for maintenance of properties, Copy, log and file all correspondences in appropriate homeowners' file, Coordinate meeting dates and reserve facilities for Annual and Board meetings, Prepare Agendas and Annual meeting packages for distribution at meetings, Coordinate homeowners' complaints with vendors and maintenance to ensure work is completed.
Paralegal/Receptionist , 06/2009 to 07/2012
Marks & Harrison, PC – Hopewell, VA
  • with firm specializing in personal injury, Responsible for opening and closing of client confidential files, Conduct initial calls and obtain monthly updates of client treatment status.
  • Compose correspondence, format, revise and proofread all documents, Input new case information in database and maintain client files, Notify insurance company of claims and serve as point of contact, Request and review medical records and bills, Request and review accident reports and officer interview to determine disposition of traffic case.
  • Generate and distribute Statute of Limitation reports, Maintain attorney calendar including court hearings, client meetings and court deadlines.
  • Prepare legal documents and pleadings for filing with court and service on defendants.
  • Proficient and accurate typist, Coordinate with healthcare providers and health insurance for outstanding liens and balances.
  • Answer telephones and process incoming and outgoing mail, Greet and direct visitors, Create demand packets for submission to insurance company for settlement, Prepare settlement agreement, Order supplies, Point of contact for office equipment, Maintain office petty cash, Process bank deposits and distribution of settlement funds.
Legal Secretary, 06/2008 to 04/2009
Fidelity National Financial Commonwealth Land Title Insurance Company and Lawyers Title Insurance Corporation – Glen Allen, VA
  • performing a variety of administrative and clerical duties providing support to attorneys, Process and maintain title insurance claims, Input claims into Team Connect system, Compose correspondence, Proficient and accurate typist, Edit, proofread and revise all documents, Answer telephones, Process incoming and outgoing mail, Maintain calendar and schedule appointments, Point of contact coordinating with Claimants, Agents and Outside Counsel to obtain correspondence, title policies, Real Estate Closing Files and pertinent documents, Assemble and maintain claim files, Process and pay Outside Counsel fees, bills and settlements, Disposition of documents and files in accordance with established procedures, Maintain and update all required forms and files, Compile monthly reports, Process a variety of routine human resource transactions consisting of seminars, vacation, sick and personal time off.
International, 04/2008 to 05/2008
Adecco – Richmond, Virginia
  • International company specializing in improving global environmental conditions for private and public infrastructures, Maintain and manage file room, Locate and make copies of checks and back-up documentation via Oracle E-Business Suite or paper copies, Audit files processed for off-site shipment; Reorganize files and file room.
Administrative Assistant, 03/2007 to 04/2008
Baptist Theological Seminary at Richmond – Richmond, VA
  • providing support to the President, VP of Advancement and Interim Director, Compose correspondence, format, edit and proofread all documents, Answer telephones, Process incoming and outgoing mail, Maintain calendar and schedule appointments, Supervise and coordinate work for custodial staff and student assistants, Help Desk for repairs for 3 buildings and office equipment, System coordinator for interoffice communications, Facilities and personnel administrator including order office supplies, distribution of mail, assignment of student and faculty/staff mailboxes, Financial management including processing of approximately 2 million dollars of incoming checks, gifts and pledges for business office, Maintain and update donor and student databases, Produce financial reports and acknowledgment of gifts received, Schedule and organize special events and trustees' banquet, Coordinate travel arrangements and administrative support for board of trustees.
Legal Assistant, 01/2007 to 03/2007
Unistaff – Colonial Heights, VA
  • position for law firm specializing in personal injury and medical malpractice, Answer telephones, Input case information into database and create new folders for clients, Process bank deposits, Process incoming and outgoing mail, Create demand packets for submission to insurance companies for review, Call hospitals, doctors and state to update records and obtain any and all medical records and bills.
Legal Secretary, 03/2004 to 06/2006
Miller, Alfano & Raspanti, PC – Philadelphia, PA
  • supporting 5 attorneys practicing White Collar Crime, SEC Enforcement Action Defense, Commercial and Employment Disputes, Transcription, Type 60 words per minute, Draft, format, proofread and revise all legal documents, Prepare, copy and assemble pleadings for filing with court, Maintain attorney calendars including contacts, meetings, court hearings and deadlines, Coordinate travel arrangements, Answer telephones and arrange conference calls, Process incoming and outgoing mail, Update and maintain client and chronological files, Compose, format and revise correspondences to the courts and clients, Prepared draft memos, Collected and gathered facts and relevant case information, Draft pleadings and motions, Assisted in the preparation of depositions and trials.
Administrative Assistant, 07/2002 to 03/2004
ARAMARK Corporation – Philadelphia, PA
  • for International, Healthcare and Campus Services, Type business and legal correspondences, Draft Agreements and Amendments, Coordinate with Regional Offices to have executed copies returned, Open and maintain files, Process expense reports and outside counsel fees, Submit payroll and coordinate travel arrangements, Maintain calendar and vacation/PTO time, Answer phones and set up conference calls, Process incoming and outgoing mail, Create and maintain spreadsheets to keep track of expiration dates of Agreements and Amendments.
Administrative Assistant to the, 08/1988 to 07/2002
Mattioni, Ltd – Philadelphia, PA
  • Firm Administrator and Legal Assistant supporting an Attorney practicing Corporate, Real Estate and Estate Planning law, Type, format and revise legal and confidential business correspondences, Prepare, copy and assemble documents for filing with court, Process incoming and outgoing mail, Maintain calendar and schedule appointments with clients, Open, assemble and distribute firm files, Close and coordinate with off-site storage for pick-up, retrieval and destruction of firms' closed files, Monitor and notification of pending Statute of Limitations deadlines, Distribute Petty Cash, Assist accounting by enter and process data for billing purposes, Daily and monthly maintenance of Equitrac Expense Control System, Order office supplies, Distribute firm mail, Organize and maintain case files, Populate and maintain client database, Point of contact and troubleshooter for office equipment.
Education
Diploma: Computer Servicing and Troubleshooting, 4 2014
DPT Business School - Philadelphia, PA
Computer Servicing and Troubleshooting
Diploma: Legal Assistant, 1 1
The Career Institute - Philadelphia, PA
Legal Assistant
Skills
accounting, administrative, administrative support, Attorney, back-up, billing, bi, Cisco, clerical, Closing, contracts, client, clients, databases, database, documentation, E-Business, Edit, special events, filing, financial, Financial management, forms, funds, Help Desk, HP, human resource, Inkjet Printers, insurance, Laser, law, Legal, Director, meetings, Access, Excel, mail, Office, Outlook, PowerPoint presentations, Microsoft Word, Enterprise, Networks, Nortel, office equipment, Oracle, Paralegal, payroll, PC Docs, peripherals, personnel, Phone System, Phone Systems, pick, policies, Raiser's Edge, Real Estate, Receptionist, repairs, seminars, settlements, spreadsheets, telephone, telephones, Answer phones, Transcription, travel arrangements, troubleshooting, Type, typist, upgrading, Corel Word Perfect
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Resume Overview

Companies Worked For:

  • Association Management Services
  • Marks & Harrison, PC
  • Fidelity National Financial Commonwealth Land Title Insurance Company and Lawyers Title Insurance Corporation
  • Adecco
  • Baptist Theological Seminary at Richmond
  • Unistaff
  • Miller, Alfano & Raspanti, PC
  • ARAMARK Corporation
  • Mattioni, Ltd

School Attended

  • DPT Business School
  • The Career Institute

Job Titles Held:

  • Assistant to Community Manager for Homeowners Association
  • Paralegal/Receptionist
  • Legal Secretary
  • International
  • Administrative Assistant
  • Legal Assistant
  • Administrative Assistant to the

Degrees

  • Diploma : Computer Servicing and Troubleshooting , 4 2014
    Diploma : Legal Assistant , 1 1

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