Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Accounting and communications skills along with event coordinating and fundraising skills.
Skills
Interpersonal communications
Team support
Schedule Management
QuickBooks
Financial Reporting
Account Reconciliation
Balance Sheets
Bank Reconciliation
Exceptional organization
Superior attention to detail
MS Office
Team Leadership
Presentation design
Staff Management
Administrative support
Excellent multi-tasking ability
Payroll and budgeting
Clear oral/written communication
Travel coordination
AR/AP
Business writing
Schedule & calendar planning
Office administration
Proofreading
Conference planning
Project Management
Travel accommodations
Work History
01/2016 to 09/2016
Assistant Project CoordinatorState Of Pennsylvania – Halifax, PA,
Reviewed documentation to verify conformance with established project criteria.
Liaison between doctors, pharmaceutical companies, and medical groups.
Managed all online communications for projects, including those from social media, email, and website sources.
Develop website for conference.
Supervised onsite team, including caterers, audio-visual technicians, and facility management team.
Managed administrative logistics of event planning, including contract signing, fee collection, event booking, and event promotions.
Accurately managing budgeting, bookkeeping, and auditing tasks.
Selected and ordered décor and event materials.
Designed and developed conference materials such as conference programs.
08/2015 to 01/2016
Administrative Assistant to the Vice PresidentTorklaw – Irvine, CA,
Organized international and domestic travel arrangements for vice president including all transportation and hotel stays.
Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
Worked with senior management to initiate new projects and assist in various processes.
Used QuickBooks to produce monthly invoices, reports and other deliverables.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
Processed travel expenses and reimbursements for two-member executive team and senior management group.
Created expense reports, budgets and filing systems for assistant vice president.
02/2015 to 05/2015
BookeeperSanta Clara Catholic Church – City, STATE,
Monitored, verified, and approved invoices and reviewed balances using financial software to assess balance sheets for variances.
Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits, and managing statements.
Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
Used Quickbooks to complete payroll for 15 employees and took detailed records of procedures.
Maintained account accuracy by reviewing and reconciling checks monthly.
Tracked expenses and income for church while organizing and maintaining bank statements for three checking accounts.
Maintained and processed invoices, deposits, and money logs.
12/2009 to 12/2014
Office Manger/BookkeeperTraditional Values Coalition – City, STATE,
Managed office operations while scheduling appointments for lobbyists.
Tracked and recorded expenses and reconciled accounts to maintain accurate, current, and compliant financial records for both California office and DC office.
Maintained computer and physical filing systems.
Oversaw office inventory activities, including ordering, requisitions, and stocking for both offices.
Optimized organizational systems for both offices' donations, AP/AR, deposits, and recordkeeping.
Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits, and managing statements.
Reviewed and processed employee expense reports and vendor invoices for payment.
Organized and carried out efficient month-end, quarterly and year-end processes.
Tracked expenses and income for 6 different XXX-C3 groups while organizing and maintaining bank statements for 6 checking accounts.
Accurately calculated deductions and processed payroll for 20 employees.
Maintained account accuracy by reviewing and reconciling checks monthly.
Used Quickbooks to complete payroll for 20 employees and took detailed records of procedures.
Education
Expected in 07/2024
Bachelor of Science: Bachelor of Science in Counseling Grand Canyon University - Phoenix, AZ GPA:
Expected in 05/2006
Associate of Science: Fullerton Junior College - Fullerton, CA, GPA:
Expected in 09/1988
Associate of Science: Miami Dade Community College - Miami, FL, GPA:
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