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Assistant Project Coordinator resume example with 6+ years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - -
Professional Summary

Detail-oriented Bookkeeper well versed in payroll, accounts payable and accounts receivable functions. Accounting and communications skills along with event coordinating and fundraising skills.

Skills
  • Interpersonal communications
  • Team support
  • Schedule Management
  • QuickBooks
  • Financial Reporting
  • Account Reconciliation
  • Balance Sheets
  • Bank Reconciliation
  • Exceptional organization
  • Superior attention to detail
  • MS Office
  • Team Leadership
  • Presentation design
  • Staff Management
  • Administrative support
  • Excellent multi-tasking ability
  • Payroll and budgeting
  • Clear oral/written communication
  • Travel coordination
  • AR/AP
  • Business writing
  • Schedule & calendar planning
  • Office administration
  • Proofreading
  • Conference planning
  • Project Management
  • Travel accommodations
Work History
01/2016 to 09/2016
Assistant Project Coordinator State Of Pennsylvania Halifax, PA,
  • Reviewed documentation to verify conformance with established project criteria.
  • Liaison between doctors, pharmaceutical companies, and medical groups.
  • Managed all online communications for projects, including those from social media, email, and website sources.
  • Develop website for conference.
  • Supervised onsite team, including caterers, audio-visual technicians, and facility management team.
  • Managed administrative logistics of event planning, including contract signing, fee collection, event booking, and event promotions.
  • Accurately managing budgeting, bookkeeping, and auditing tasks.
  • Selected and ordered décor and event materials.
  • Designed and developed conference materials such as conference programs.
08/2015 to 01/2016
Administrative Assistant to the Vice President Torklaw Irvine, CA,
  • Organized international and domestic travel arrangements for vice president including all transportation and hotel stays.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Produced accurate office files, updated spreadsheets and crafted presentations to support executives and boost team efficiency.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Used QuickBooks to produce monthly invoices, reports and other deliverables.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Processed travel expenses and reimbursements for two-member executive team and senior management group.
  • Created expense reports, budgets and filing systems for assistant vice president.
02/2015 to 05/2015
Bookeeper Santa Clara Catholic Church City, STATE,
  • Monitored, verified, and approved invoices and reviewed balances using financial software to assess balance sheets for variances.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits, and managing statements.
  • Applied proper codes to invoices, files, and receipts to keep records organized and easily searchable.
  • Used Quickbooks to complete payroll for 15 employees and took detailed records of procedures.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Tracked expenses and income for church while organizing and maintaining bank statements for three checking accounts.
  • Maintained and processed invoices, deposits, and money logs.
12/2009 to 12/2014
Office Manger/Bookkeeper Traditional Values Coalition City, STATE,
  • Managed office operations while scheduling appointments for lobbyists.
  • Tracked and recorded expenses and reconciled accounts to maintain accurate, current, and compliant financial records for both California office and DC office.
  • Maintained computer and physical filing systems.
  • Oversaw office inventory activities, including ordering, requisitions, and stocking for both offices.
  • Optimized organizational systems for both offices' donations, AP/AR, deposits, and recordkeeping.
  • Eliminated discrepancies in finances by expertly documenting expenses, monitoring income, handling bank deposits, and managing statements.
  • Reviewed and processed employee expense reports and vendor invoices for payment.
  • Organized and carried out efficient month-end, quarterly and year-end processes.
  • Tracked expenses and income for 6 different XXX-C3 groups while organizing and maintaining bank statements for 6 checking accounts.
  • Accurately calculated deductions and processed payroll for 20 employees.
  • Maintained account accuracy by reviewing and reconciling checks monthly.
  • Used Quickbooks to complete payroll for 20 employees and took detailed records of procedures.
Education
Expected in 07/2024
Bachelor of Science: Bachelor of Science in Counseling
Grand Canyon University - Phoenix, AZ
GPA:
Expected in 05/2006
Associate of Science:
Fullerton Junior College - Fullerton, CA,
GPA:
Expected in 09/1988
Associate of Science:
Miami Dade Community College - Miami, FL,
GPA:

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Resume Overview

School Attended

  • Grand Canyon University
  • Fullerton Junior College
  • Miami Dade Community College

Job Titles Held:

  • Assistant Project Coordinator
  • Administrative Assistant to the Vice President
  • Bookeeper
  • Office Manger/Bookkeeper

Degrees

  • Bachelor of Science
  • Associate of Science
  • Associate of Science

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