assistant office manager resume example with 9+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
Professional Summary

Attentive and personable assistante office manager bringing 8 years of administrative support experience in dynamic office environments. Strong work history in document management, process improvement and regulatory compliance. Commended for cultivating positive work culture by cheerfully interacting with staff and customers.

Hardworking with demonstrated clerical and office leadership skills. Experienced in organizing schedules, routing correspondence and stocking supplies for expected needs. Team-oriented and diplomatic in working with people from diverse backgrounds. Accomplished Administrative Support professional practiced at addressing all facets of business office needs, including file and document management, inventory allocation and technical training. Proficient in maintaining stringent financial controls and time lines. Offering diplomatic and professional communication, strong time management and multitasking expertise.

  • Management experience.
  • Training skills.
  • Excelled interpersonal skills and proactive approach to customer service
  • Experience in using Microsoft Office programs and other applicable computer programs used in the day to day operations of the department.
  • Strong teamwork and diversity awareness and ability to recognize and welcome different among people and resolve conflicts respectfully and in a timely manner.
  • Meet physical demands required for the position.
  • Effective communication skills and ability to read write and comprehend English and Spanish
  • Must be at least 18 years old work environment and Physical Demands
  • Must have basic math skills which include addition,subtraction, multiplication and division.
  • Ability to prioritize tasks, multi task balance friendliness with efficiency and maintain focus.
  • Inventory control

Work History
10/2011 to Current Assistant Office Manager Hospital For Special Surgery | Ronkonkoma, NY,
  • Assists with the Office Manager's responsibility on the OM' s days off.
  • Serves as a back -up for the Cash Office clerks (including vacations.)
  • Assist with any e-time,scheduling, payroll reports when necessary.
  • Manages the process for all expense and service purchase orders- create PO' s for office supplies & uniforms, track inventory and orders and distributions of such supplies.
  • Updates and creates all expenses order sheets.
  • Responsible for managing the waste reporting process and providing waste summary reports to the Store Controller.
  • Works with receiving to ensure shrink/waste from vendors is being reported properly.
  • Enters all off-stand information (from produce to the kitchen and the Cafe) and issues reports to Corporate weekly to Assistant Controller.
  • Assists with the review of all intra and store to store transfers.
  • Assist with the resolution of any open store to store transfers.
  • Assist Dept. Mgr's with payroll issues when needed including handling checks on Thursday.
  • Weekly miss punch reports (submitte by wednesday morning to the payroll department).
  • Assist the General Manger,Store Controller and Department Managers in all Store physical inventories as requested.
  • Assist with office administrative work when necessary(filing,answering phones, etc.).
  • Entering of payroll schedules
  • Responsible for enrolling employees onto the time clocks.
  • Responsible for the preparation and distribution of store payroll & time sheets to be sent to Corporate,vacations request
  • Responsible to Review new hire packets, reviewing employee write-ups completing additional pay form request for transmittal to Corporate.
10/2011 to Current Cash Room Clerk Wegmans Food Markets, Inc. | Chapel Hill, NC,
  • Performs two daily counts of the main safe-at the beginning and end of business days.
  • Counts and organizes sales cash for daily deposits.
  • Reconciles daily deposits.
  • Place coin orders with the bank (one a week or as needed).
  • Process all cashier's over and short warning notices and report any shortages and overages to the Office Manger, Store Controller .
  • Maintain cash office supplies inventory.
  • Provides information for any credit card investigations & inquiries as requested.
  • Monitor refund activity.
10/2011 to Current Transfer Manager Fairway Market | City, STATE,
  • Responsible to account for all intra department transfers (via the transfer system).
  • Ensures that all Department Mangers are following the transfer policy.
  • Manages the departmental needs for product by selecting and delivering all requested product.
  • Records transfers on a manual numbered transfer sheet
  • Records transfer daily.
  • Assist the General Manger, Store Controller and Department managers in all store physical inventories as requested
10/2011 to Current Receiving Clerk Fairway Market | City, STATE,
  • Regularly reviewed invoices and double-checked orders.
  • Verify invoices and stor-to store transfers to ensure accurate receipt of goods
  • Compare each invoice to the purcharse order looking for any discrepancies.
  • Answer all Accounts Payable inquires withing 24 hours.
  • Print out all pruchase orders market for next day delivery and place in the accordion file .
Expected in to to | Clinical Laboratory Technology Universiday Laica Eloy Alfaro De Mnabi, Ecuador, GPA:
Expected in to to GED | Colegio Manta, Ecuador, GPA:
Expected in to to High School Diploma | Fey Alegria, Ecuador, GPA:

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Resume Overview

School Attended

  • Universiday Laica Eloy Alfaro De Mnabi
  • Colegio Manta
  • Fey Alegria

Job Titles Held:

  • Assistant Office Manager
  • Cash Room Clerk
  • Transfer Manager
  • Receiving Clerk


  • Some College (No Degree)
  • GED
  • High School Diploma

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