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Assistant Office Manager Resume Example

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ASSISTANT OFFICE MANAGER
Professional Summary

Dependable administrator skilled at managing diverse needs in challenging, fast-paced environments. Friendly and energetic professional with remarkable communication and prioritization skills. Experienced Office Manager with strength in managing multiple projects simultaneously and fostering cohesive staff.

Accomplishments
  • Advanced from housekeeper to Assistant Office Manager within 3 Months, after leaving Ellis Hospital.
Skills
  • Customer Service Orientation
  • Filing
  • Invoicing
  • Invoice Processing
  • Invoice Preparation
  • Invoicing and Billing
  • QuickBooks
  • Recordkeeping
  • Payroll Processing
Work History
Assistant Office Manager, 06/2020 to Current
Technical Video Inc. – Latham, NY
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Kept front office clean and well-organized to keep areas presentable for guests and maximize professional appeal.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Managed accurate and fully compliant AP/AR operations by documenting expenses, reconciling accounts and correcting discrepancies.
  • Recorded expenses and maintained accounting records in [Software].
  • Transferred and directed phone calls, guests and mail to correct staff members.
Housekeeper, 07/2016 to 03/2020
Ellis Hospital – Schenectady, NY
  • Removed waste paper and other trash from premises to designated area.
  • Kept building entryway glass clean and polished for professional presentation.
  • Verified cleanliness and organization of storage areas and carts.
  • Disposed of trash and recyclables each day to avoid waste buildup.
  • Arranged for provision of extra room bedding, linens, towels and furniture to satisfy guests with special needs.
  • Carried linens, towels, toilet items and cleaning supplies using wheeled cart for maximum efficiency.
  • Accepted accountability for all assigned building keys, master keys and access cards.
  • Documented and reported all necessary facility and building repairs observed.
  • Returned emptied garbage receptacles to proper locations.
  • Operated [Equipment] and used chemicals by following all safety protocols and procedures to avoid burns and injuries.
  • Engaged with guests on room requirements and amenities to promote overall satisfaction.
  • Attended to locker area by laundering dirty towels and clearing away stray slippers.
  • Slid beds, sofas and [Type] furniture aside to wipe down baseboards and remove dust and dirt from hard-to-reach areas.
  • Worked on team of [Number] staff members to service [Number][Type] rooms daily.
  • Changed bed linens and collected soiled linens for cleaning.
  • Disinfected and mopped bathrooms to keep facilities sanitary and clean.
  • Dusted picture frames and wall hangings with cloth.
  • Moved chairs, desks and beds around rooms to clean behind and underneath furniture.
  • Established and maintained clean and comfortable environments in [Type] buildings by vacuuming, cleaning windows and dusting.
  • Used [Type] and [Type] chemicals to disinfect floors, counters and furniture.
Evening Custodian, 01/2008 to 07/2016
"Scotia Glenville School District – Scotia, NY
  • Applied correct chemical solutions and used proper equipment to avoid damage to floors and fixtures.
  • Supervised supplies in inventory, including [Type] and [Type] products and submitted lists to [Job title] for items requiring immediate reorder.
  • Stripped and refinished hard surface floors to maintain quality condition and appearance.
  • Operated [Type] equipment using all manufacturer safeguards, which slashed [Type] injuries by [Number]%.
  • Used approved cleaning products on various surfaces, including [Type] and [Type] to reduce bacterial growth and prevent spread of viruses.
  • Cleaned, vacuumed and dusted all areas of [Type] building to maintain organized, professional appearance for employees and clients.
  • Responded immediately to calls from personnel to clean up spills and wet floors resulting from ceiling leaks and plumbing problems.
  • Worked with building managers to assess ongoing needs and plan preventive maintenance and cleaning schedules.
  • Followed procedures for use of chemical cleaners and power equipment to prevent damage to floors.
  • Hand-dusted and wiped down office furniture, fixtures and window sills to keep areas clean and comfortable.
  • Worked on team of [Number] staff members to service [Number][Type] rooms daily.
  • Completed [Timeframe] floor maintenance, including stripping, sealing and finishing of [Type] materials.
  • Promoted building security by locking doors and checking electrical appliances for safety hazards.
  • Established and maintained clean and comfortable environments in [Type] buildings by vacuuming, cleaning windows and dusting.
Education
GED: 1981
Draper - Draper Avenue, Rotterdam, New York, 12306
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Resume Overview

Companies Worked For:

  • Technical Video Inc.
  • Ellis Hospital
  • "Scotia Glenville School District

School Attended

  • Draper

Job Titles Held:

  • Assistant Office Manager
  • Housekeeper
  • Evening Custodian

Degrees

  • GED : 1981

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