Assistant Office Manager (part Time) resume example with 14+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 (555) 432-1000,
To obtain and secure a position in an administrative function where I can apply prior knowledge, skills, and abilities to adequately support the achievement of your organizations mission. Additionally, to demonstrate my ability of being an asset to organizational growth that will also yield to gained experience, which will help me to propel into the workforce after graduation.
  • Time and People Management skills
  • Leadership skills
  • Multi-tasking, Prioritizing, and Organizational skills
  • Creative Thinking and Quick learning skills
  • Strong Communication and Interpersonal skills
  • Critical thinking, Problem solving, and Decision making skills
  • Public speaking
  • Clerical and Administrative Support
  • Responsible, Self-Motivated, Team player, Creative
10/2010 to Current Assistant Office Manager (Part-Time) Two Men And A Truck | Westbrook, ME, As the Assistant Office Manager, I am responsible for leading and ensuring day-to-day operations of the office. Professionally I support the company executives, while serving as the liaison with clients and other staff. I serve as the first point of contact for the organization by answering phones, welcoming visitors, and responding to inquiries. Specifically, I coordinate work flow, track and monitor progression of completed maintenance tasks, and prepare and maintain project schedules, review all applications received for rental requests, verify applications and supporting documentation for validity and discrepancies for each applicant prior to entering request into the tracking database, I create a paper and electronic file for each tenant and property, close out all open tenant files upon them moving out, document files with court updates for tenants who are delinquent on their rent. I am responsible for tracking all incoming rent payments on rental ledgers and disperse receipts for proper record keeping and balancing of accounting records. Ensure that property inspections are scheduled in a timely manner. Take pictures of properties before and after a tenant moves in or out as well as maintain interim details during each tenant's tenure. I Analyze and maintain files and assist with written and verbal communicating to our legal team by providing rent ledgers, evidence, information and requests of "Writs" for possession and non-payment judgments. I provide authorization of maintenance request with tenants and maintenance personnel and track all transactions to ensure properties are kept in compliance with its state laws and our agency Claires. I organize, schedule, and execute property tours as well as tenant orientation. Perform new entries and data corrections, log and track property inventory and assure that all documents and information are safe guarded under proper confidentiality Claires. Additionally, I work to prepare employee time and attendance and generate payroll checks. I also process billing expenses and ensure proper balance of the ledgers. All other general office tasks are performed cooperatively on a daily basis and as needed, such as faxing, copying, filing, scanning, mail and distribute, and data entry.
07/2010 to 08/2010 Administrative Asst. (Contractor) Department Of Defense | Decatur, AL, As the Administrative Assistant, I was responsible for providing administrative support for the Divisions senior staff members. Specifically, I relieved management of administrative details on projects and assignments, coordinated work flow, tracked and monitored the progression and completion of office tasks, maintained project schedules and senior official calendars. Additional responsibilities included sorting, reviewing, screening, and distributing incoming and outgoing mail and determined priority of action items to decrease response time. Prepared a variety of correspondences and written response to verbal and written inquiries. Worked to prepare employee time and attendance and generated payroll checks. Performed light banking, which included preparing deposits, processing billing expenses, and ensure balanced ledgers. All other general office tasks are performed cooperatively on a daily basis and as needed, such as faxing, copying, filing, scanning, mail and distribute, and data entry.
08/2009 to 01/2010 Project Manager (Apprentice) AOL | City, STATE, As a Project Manager (Apprentice), I was responsible for creating clear and attainable project objectives, establishing reasonable timelines and agendas for projects. Tracked and monitored project progression in the project database known as ORB. Additionally, I independently led and facilitated performance intake meetings while managing test workflows. Developed and managed wiki pages. Generated and retrieved a variety of data reports using Omniture software. Data reports were prepared and provided to the analyst team for assessments and future objective establishments.
10/2006 to 02/2007 Office Manager POS Cafe | City, STATE, As an Office Manager, I was responsible for leading and ensuring day-to-day operations of the office. Professionally supported the company executives and served as a liaison with clients and the legal staff. Effectively served as the first point of contact for the organization by answering telephones, welcoming visitors, and directing them to the appropriate personnel to meet their needs. Additionally, I handled informational request, managed office supply inventory, procured office supplies, and oversaw the overall office environment to meet the needs of the executives and staff members. Served as a leader to other clerical support staff providing mentoring on general office duties such as correspondence, meeting set up and materials, or other light clerical work.
05/2002 to 02/2005 Office Automation Clerk US Dept. Of Labor | City, STATE, In a professional and courteous manner, answer a multi-lined switchboard responding to inquiries of a routine nature and transferring all other calls to the appropriate person. Required to update and maintain paper and electronic files in accordance with established office practices and guidelines. Also, suggested changes in filing procedures to increase efficiency and office productivity when utilizing filed documents. Maintained office by ensuring that supply stock was sufficient for the needs of the office, sorted and distributed incoming mail, established information folders for meetings that were of confidential nature, created portfolios for customer invoices, meet and greet visitors in a courteous and cordial manner and directing them to the appropriate staff member. Performed general office duties such as faxing, copying, and typing.
Expected in 2015 A.A | Prince George's Community College, , GPA:
Prince George's Community College - A.A, 2015
Expected in 2008 Certificate | Medical Assisting Sanz College, , GPA:
Sanz College (Medical Assisting) - Certificate, 2008
Certified Medical Assistant Medical Assistant Medical Assisting
General Office, Copying, Faxing, Filing, Database, Answering, Clients, Inventory, Liaison, Office Manager, Operations, Basis, Billing, Data Entry, Payroll, Scanning, Time & Attendance, Time And Attendance, Work Flow, Accounting, Answering Phones, Documentation, Excellent Written And Verbal Communication Skills, File, Inspections, Its, Maintenance, Payments, Written And Verbal, General Office Duties, Clerk, Greet, Incoming Mail, Increase, Invoices, Multi-lined, Switchboard, Typing, Certified Medical Assistant, Leadership Skills, Medical Assistant, Organizational Skills, Problem Solving, Team Player, Project Manager, Clerical, Clerical Support, Correspondence, Mentoring, Office Supplies, Telephones, Administrative Assistant, Administrative Support, Sorting, Medical Assisting

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Resume Overview

School Attended

  • Prince George's Community College
  • Sanz College

Job Titles Held:

  • Assistant Office Manager (Part-Time)
  • Administrative Asst. (Contractor)
  • Project Manager (Apprentice)
  • Office Manager
  • Office Automation Clerk


  • A.A
  • Certificate

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