administrator resume example with 20+ years of experience

Jessica Claire
, , 100 Montgomery St. 10th Floor (555) 432-1000,

Diligent and detail-oriented Administrator with proven history in successful team management. Professionally coordinate files, correspondence and resources to boost productivity and facilitate operations. Skilled in general office processes and optimization strategies. Highly-qualified business administration professional driven to oversee operations with results-oriented mindset. Versed in best practices and strategies for streamlining workflows. Highly organized and detail-oriented administrative professional excels in office management and special projects. Resourceful and adaptive team leader with expertise in project management, financial tracking, customer relationship management and marketing. Results-oriented strategic planner with extensive knowledge of practices. Dedicated [Job Title] accomplished in administrative support and team leadership. Motivates staff and promotes goal achievement by streamlining workflow and guiding interdepartmental coordination. Expert at task delegation and conflict resolution.

  • Experience in leadership
  • Project coordination
  • Planning
  • Leadership
  • Flexible
  • Decision-making
  • Active listening
  • Multitasking
1995 to 2005 Administrator Ucla Health | Camp Pendleton, CA,
  • Analyzed operational performance to identify pain points and provided actionable solutions to management.
  • Improved office organization by developing filing system and customer database protocols.
  • Facilitated communication between departments, management and customers to resolve issues and achieve performance targets.
  • Enhanced company's reputation through media exposure and other public relations work.
  • Identified needs of customers promptly and efficiently.
  • Enforced company policies, answered coworkers' questions and trained new personnel.
  • Completed various reports and analyzed each report to decide where improvements could be made.
  • Coordinated services with external companies to check whether utility installations were completed on schedule.
2005 to 2015 Electrical Engineer Walker Parking Consultants | New York, NY,
  • Maintained compliance with regulatory guidelines and safety rules such as OSHA and others.
  • Collaborated with other engineering disciplines to construct complex projects.
  • Responded to requests for information for general and specific power line design requirements.
  • Initiated meeting of electrician contractors to improve communications and convey project expectations and requirements.
  • Educated consumers, contractors and electricians in industry policies and guidelines.
  • Contacted vendors to procure equipment and tools to meet organizational demand.
  • Supported design and construction of overhead and underground power line projects.
2016 to 2021 Project Manager 3M Companies | Albany, NY,
  • Brought projects in on-time and in accordance with budget and quality standards.
  • Handled continuous project monitoring and management, including developing forecasts, tracking expenses and approving payments.
  • Built strong community relations with subcontractors and vendors to optimize cost savings and complete timely preconstruction.
  • Forecasted, scheduled and monitored project timelines, personnel performance and cost efficiency.
  • Created project plans with established timelines for integral phases, assigned to appropriate teams, managed workflow and achieved RFP submissions and completion deadlines on or before schedule.
  • Made changes to project scope and cost and implemented most effective change management processes to keep project up-to-date.
  • Led subcontractor meetings to convey project requirements, scope, milestones and regulatory compliance.
  • Enhanced development and drove continuous improvement of project delivery process by providing strong program leadership.
  • Completed full-scale project plans, including overseeing engineering activities and design processes.
  • Presided over subcontractor kickoff meetings to review project requirements, schedules and compliance.
  • Monitored internal financial budgets to measure against projections.
  • Maximized cost-effectiveness of projects through value engineering processes to assess methods, materials and means.
  • Assessed project risks and devised mitigation actions encompassing close attention to contracts and service level agreements by subcontractors and vendors, external dependencies and potential roadblocks.
  • Coordinated complex contract administration, including defining project milestones and developing budget.
  • Communicated with clients to convey deadlines, scope of work and potential challenges throughout project timeline.
  • Managed entire project life cycle from initial concept through final delivery.
  • Set project schedules and oversaw milestones for duration of project.
  • Developed processes to enable consistent on-time deliverables to customers per timelines established in contract.
  • Managed building and system start-up to achieve project goals, specifications and contract requirements.
  • Established project budgets and tracked expenditures.
  • Converted existing business objectives into specific measurable, time-based goals and realistic action plans.
  • Supported client companies in maximizing strengths, overcoming weaknesses and developing new processes.
  • Documented and submitted to client exhaustive report of recommended actions and processes at completion of consultation.
  • Created detailed report on strengths and weaknesses of current project management for client companies.
  • Trained project management leadership at 3 companies to productively and profitably lead project management function.
  • Demonstrated and taught how to close out major, challenging projects without alienating customers or losing money on projects.
  • Followed-up with client company [Timeframe] after end of consultation to check progress and urge compliance with previous recommendations.
  • Coached project management teams on recognizing and minimizing risks, using key actual projects as examples.
Education and Training
Expected in 04/1989 to to Bachelor of Engineering | Electrical Engineering GOVT COLLEGE oF ENGINEERING, INDIA, GPA:
  • Completed professional development in PROJECT MANAGEMENT
  • DRIVING License - 2021
  • PROJECT MANAGEMENT Training - 2019 TO 2021

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Resume Overview

School Attended


Job Titles Held:

  • Administrator
  • Electrical Engineer
  • Project Manager


  • Bachelor of Engineering

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