Highly organized Senior Administrative Assistant adept at coordinating international travel arrangements, large-scale events and maintaining liaison with other departments to ensure smooth office operations. Employs professionalism and superior communication skills to meet client and company needs.
Excels in the area of coordinating agendas, meetings and events
Ensures a high level of office efficiency, effectiveness and confidentiality
Exhibits exceptional attention-to-detail when preparing minutes, correspondence and presentation materials
Microsoft Office proficiency
Meticulous attention to detail
Professional and mature
Strong interpersonal skills
Successfully planned and executed corporate meetings, lunches and special events for groups of 25-500+ employees.
11/2014 to Current
Administrative SpecialistCMC Biologics － Bothell, WA
Provide office management and administrative support to site GM, VP of PM/SCM, VP Global Business Development (BD) and Director of Marketing.
Plan and organize catered meetings and events for industry, all-company, BD and Project Management departments thereby providing overall support for maintenance of organization culture and employee morale.
Assist Marketing Department with registration for industry conferences, housing, booth shipment and collateral.
Schedule and manage complex calendaring in Outlook for site GM and Sr. VP of BD; process expense reports and coordinate domestic and international travel arrangements.
Coordinate teleconference and WebEx calls for team members and clients during the RFP process.
On-board new employees by securing IT equipment, phones, proper access and business cards.
08/2011 to 10/2014
Administrative/Events CoordinatorWoodinville Chamber of Commerce － Woodinville, WA
Used strong organization skills to manage team of chamber volunteers to coordinate annual dinner and auction.
Scheduled monthly meetings, distributed agenda and transcribed minutes for distribution.
Prepared live auction presentation, printed auction collateral and handled site logistics.
Produced five concerts in the park including a summer festival with sponsors, music, corporate exhibitors, arts/crafts and food vendors.
Scheduled monthly meetings with a committee of volunteers.
Interfaced with King County Health Department to ensure food vendor compliance.
Provided communication support and assistance to all participants.
01/2009 to 06/2011
Senior Staff AssistantKaiser Permanente － Walnut Creek, CA
Managed complex calendar and schedule requirements for three physicians using Lotus Notes.
Coordinated and executed quarterly department meetings and off-site events for 20-300 people.
Worked with a team of physicians and managers to coordinate successful internal training for 700 Physicians and 500 Medical Assistants to strengthen the MD-MA relationship.
Reserved conference rooms and AV equipment across seven sites for training.
Transcribed and published monthly department meeting minutes; arranged catering, maintained files, faxes and confidential documents.
Assisted with on-boarding of new physicians.
08/2004 to 12/2008
Administrative/Events CoordinatorDanville Area Chamber of Commerce － Danville, CA
Managed all aspects of annual fundraising events: Golf Tournament, Installation Dinner, Business Showcase, Food & Wine Event, Holiday Tree Lighting, Business Expos and Information/Beverage Booth at street festivals.
Scheduled monthly meetings with 8-12 volunteers to assist with planning.
Used Chamberware software program to manage database of committees, participants and finances.
Processed expense reports, invoices and check requests for volunteers and vendors.
Created and distributed press releases to various news outlets regarding event details.
Composed articles for Chamber newsletter and website.
06/1999 to 06/2000
Administrative Assistant Vice President of Human ResourcesVOICEPRO － San Ramon, CA
Arranged domestic travel arrangements for executives and sales team.
Created, edited and printed sales presentations and documents using MS Office.
Coordinated facilities issues for new hires: workspace, service and office equipment.
Coordinated and executed employee sales meeting, customer seminars and holiday party.
Negotiated contracts for venue, food and beverage, entertainment and lodging.
08/1992 to 06/1999
Administrative Assistant Vice President of MarketingSolectron Corporation － Milpitas, CA
Responsible for office organization and project management.
Generated sales quotes, correspondence and presentations on Mac and PC.
Maintained sales files and provided exemplary customer service to customers.
Created Administrative Assistant Handbook for new department admins.
Trained and supervised administrative assistants on department duties.
Coordinated and executed department and customer sales meetings, picnics and holiday parties.
Negotiated contracts for venue, food, beverage and entertainment.
Associate of Arts: Secretarial Science and Word ProcessingOhlone Community College － Fremont, CaliforniaSecretarial Science and Word Processing