administrative pool resume example with 19+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Professional Profile
To offer my experience and education related to business administration to an organization that can use a versatile young professional who possesses exceptional time management, communication, problem-solving, and decision-making skills.
  • Guest services
  • Inventory control procedures
  • Merchandising expertise
  • Loss prevention
  • Cash register operations
  • Product promotions
Relevant Experience
  • Account reconciliation
  • Superior time management
  • Bookkeeping
  • Complex problem solving
  • MS Office Suite
  • Superior research skills
  • Invoice coding familiarity
  • Strong interpersonal skills
Administrative Pool, 09/2014 - Current
Tishman Speyer San Francisco, CA,
  • Managed the Performance Management Reporting process and SharePoint site
  • Managed the Laboratory's Integrated Assessment Program Schedule; maintained the database, ran macros, and prepared reports for management
  • Edit/create reports, PowerPoint presentations, and various documents.
  • PeopleSoft (e.g. processing travel, vouchers, etc.)
Administrative Assistant/Project Coordinator, 07/2007 - 09/2014
Blue Ridge Healthcare System, Inc.. Marion, NC,
  • Analyzed the monthly financial reports for each project and ensured the financial expenditures made were per the assigned budget.
  • Reconciled the monthly credit card bill.
  • Working knowledge of the company's internal financial coding structure and client billing process, including analysis and reconciliation of financial data
  • Reviewed invoices for appropriate documentation and approval prior to payment.
  • Maintained vendor files including requests for updated Certificate of Insurances and coordinating the Subconsultant Agreements with corporate legal staff and vendors.
  • Corresponded with vendors and responded to inquiries.
  • Researched any discrepancies with client payments including duplicate payments, short payments and overpayments. Resolved billing disputes with tact and efficiency.
  • Identified operational processes inefficiencies and recommended necessary improvements.
  • Supported the accounting department during month-end close processes, invoicing, journal entries and account reconciliations.
  • Processed an average of 100 invoices per month for the organization in a timely manner.
  • Properly routed agreements, contracts and invoices through the signature process.
  • Created and maintained spreadsheets using advanced Excel functions and calculations to develop reports and lists.
  • Maintained detailed administrative and procedural processes to improve accuracy and efficiency.
Office Manager, 01/2007 - 06/2007
Brattleboro Memorial Hospital Brattleboro, VT,
  • Maintained accounts receivable documentation electronically and on paper.
  • Handled cash and deposits using the proper accounting procedures and documentation.
  • Processed payroll, electronic deposits and employee pay adjustments using QuickBooks.
  • Processed journal entries, online transfers and payments.
  • Reviewed and approved billing invoices and expense reports.
  • Calculated figures such as discounts, percentage allocations and credits.
  • Verified details of transactions, including funds received and total account balances.
  • Coded the general ledger and processed vendor invoice payments.
  • Coordinated approval processes of all accounts payable invoices.
  • Rectified escalated accounts payable issues from vendors.
Human Resource Manager, 05/2000 - 07/2005
  • Maintained accuracy and integrity of employee information, processed payroll, terminations, and other transactions utilizing PeopleSoft and other systems.
  • Generated employee tracking reports each month.
  • Completed payroll processing from start to finish for more than 150 employees.
  • Ran queries and reports through the PeopleSoft system.
  • Processed all salary changes stemming from merit increases, promotions, bonuses and pay adjustments.
  • Maintained accounts receivable documentation electronically and on paper.
  • Processed bank reconciliations and financial reports to verify practice of proper due diligence.
  • Handled cash and deposits using the proper accounting procedures and documentation.
Master of Business Administration: Business Administration, Expected in 2014
Status - 2014 Master of Business Administration UNIVERSITY OF PHOENIX
License: , Expected in
- ,
Status - Notary Public, License #01FE6270816
Edit/create reports, PowerPoint presentations, and various documents
Accounting, Credit, Documentation, Financial Reports, Reconciliations, Billing, Invoices, Journal, Payments, Account Reconciliations, Administrative Assistant, And Account, Budget, Coding, Contracts, Credit Card, Excel, Invoicing, Project Coordinator, Reconciliation, The Accounting, Peoplesoft, Accounts Receivable, Adjustments, Cash, Maintained Accounts, Payroll, Automated Payroll, Bank Reconciliations, Due Diligence, Payroll Processing, Terminations, Database, Microsoft Sharepoint, Performance Management, Powerpoint, Sharepoint, Vouchers, Accounts Payable, General Ledger, Invoice, Office Manager, Quickbooks, Account Reconciliation, Bookkeeping, Laboratory, Ms Office, Problem Solving, Problem-solving, Time Management

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Resume Overview

School Attended


Job Titles Held:

  • Administrative Pool
  • Administrative Assistant/Project Coordinator
  • Office Manager
  • Human Resource Manager


  • Master of Business Administration
  • License

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