Account Tech2 Added Duties As Of July 2017 Resume Example School Of MCB U Of I

ACCOUNT TECH2 ADDED DUTIES AS OF JULY 2017

Summary

Strategic-thinking Procurement Professional who is customer-oriented with over 5 years of experience in building relationships, cultivating partnerships, retaining top accounts. Self-motivated leader with expertise on multi-tasking, expanding network connections, inventory control and projections, territory development and revealing customer needs to deliver solutions.

Experience

Account Tech2 Added Duties as of July 2017School Of MCB U Of I | City , STATE | July 2017 - Current

Reviews and approves IBuy orders submitted by other University requisitioners charging MCB and related Department Funds.
Contacts the UPAY card Services office as needed to resolve p-card profile problems. Initiates communication with p-card holders when their transaction documentation is inaccurate, incomplete, lost/tardy, non-compliant with the university and State rules and policies, etc, prior to reconciling.
Monitors the payments on approximately 100 individual standing purchase orders. Verifies correct PO number is on invoice and ensures correct fund is charged so that the individual principle investigator is only paying for his/her individual charges. Also verifies that an invoice is not scanned or paid in duplicate against each standing purchase order. Reviews and approves invoices in iBuy flagged for approval required after verifying goods were received.
Processes orders related to laboratory safety or maintenance issues. This includes maintenance order for approximately 75 Biological Safety Cabinet yearly re-certification in order to ensure safe environmental conditions for researchers working with biological materials and contaminants. Processes orders for radioisotopes, which utilizes the Division of Research Safety database to monitor that the appropriate research laboratory has a valid permit and permission to order and use given controlled substance within the certain microcurie or millicurie amount limits. Informs researchers when there is an error or issue with their permit limits that they need to resolve with DRS.
Fills out detailed purchasing and payables forms such as small purchase waivers forms, special payment request/wire transfer forms, smart and paper versions of vendor information forms and payment action request forms. Provides tax exempt letter to vendors upon request to avoid paying taxes on purchase for business system use. Requests refunds for tax amounts charged in error to p-cards. Collects and submits DEA, state license RX, and/or other special permits to vendors as needed on specialized/controlled/restricted items ordered.
Closes encumbrances on purchase orders which are no longer needed. This includes researching encumbrance balances in Banner to determine which POs can be closed/completed. Follows up with vendors regarding missing items from shipments, missing invoices, cancellations, refunds, or other reasons why a purchase order may still be open or pending.
Ensures all purchase request have proper business justification.
Instructs employee on how to complete tasks as needed.
Maintains a authorization list database in filemaker to prevent spending and order placement by non-authorized individuals for approximately 75 research laboratories.

Account Tech2School Of MCB U Of I | City , STATE | January 2017 - July 2017

Authorize the issuance of P-card orders, review for appropriateness of charges prior to processing, and oversee accurate delivery, avoiding duplicate shipments, incorrect shipments, damaged shipments, and invoicing errors. This includes verifying the funds are available when processing any orders. Prepares P-card order log sheets for reconciliation. Manages the orders e-mail folder to ensure all orders are attended to and assigned for processing in a timely manner.
Prepares documentation for a purchase order to be processed at Purchasing. Places orders for more complex transactions including restricted/licensed items, radioisotopes, oligos, repair orders, computer equipment, etc. Authorize requisitions for purchase items not allowable on P-card orders. Prepares documentation for purchase order(s) to be processed in iBuy or BANNER. this includes other items, which utilize the expertise of the Purchasing Department.
Reconcile purchasing card information in a timely manner for MCB staff. This process includes entering new orders in the P-card log, verifying account encumbrances, as well as ensuring that required documentation is provided.
Process journal vouchers for billing purposes to the research labs which use School of MCB standing purchase orders. Review incoming invoices for payment. Determine that the funds are available, transaction is appropriate and allowable, and that the transactions meet policies and procedures. Look up invoice information and post procurement payments to the school accounting database.
Requests documentation from vendors as needed, such as quotes, invoices, receipts, and vendor information forms. Contacts vendors, principle investigators, Purchasing department and/or University Payables in an effort to resolve discrepancies quickly and efficiently.
Assists with reconciling database for the school of MCB postings to monthly account statements print outs. Uses independent judgment and discretion in the maintenance of confidential records and transactions processed. Assist with verifying all transactions that have been charged to School accounts against the BANNER system and the School database.
Use independent judgment in recognizing allowable versus restricted/prohibited types of purchase of multiple funding sources. Enforce federal, state and other funding agency rules, regulations and guidelines affecting the appropriate expenditure of funds.
Process journal vouchers to correct rogue accounts or other account discrepancies found on previously processed orders. Ensure timely resolution of business and accounting problems or errors in transaction processing
Back-up the Senior Procurement and Financial Analyst. Assist with training new or temporary employees by answering questions (such as iBuy, Filemaker, BANNER) while researching for product orders.

Account Tech 1OligosFilemakerfilemakerDEADRSUPAYrequisitionersiBuyiBuyiBuyIBuyTech2Tech2School Of MCB U Of I | City , STATE | April 2015 - January 2017

Place orders
Research and resolve problems created with orders or accounts
Balance accounts-State,Grant,Gift and ICR's
File
Answer phones and questions
Use BANNER, file maker and balance p-cards
Other duties as assigned

Main Desk AttendantIllini Union U Of I | City , STATE | September 2007 - April 2015

Customer service via phone, in-person & email
Assist with groups & individual reservations
Supervise student workers
Assist guest with check in and check out.
Charge credit cards or take cash
Manage special events and make sure they go smoothly
Research accounting issues and correct them
Reconcile accounts to ensure all balanced at shift end
Other duties as assigned

Education and Training

High School DiplomaHeritage High School | | City | June 1993

Bachelor of Arts: Christian EducationVennard College | | City, State | May 2003

Resume Overview

School Attended

Heritage High School
Vennard College

Job Titles Held:

Account Tech2 Added Duties as of July 2017
Account Tech2
Account Tech 1
Main Desk Attendant

Degrees

High School Diploma
Bachelor of Arts : Christian Education

Account Tech2 Added Duties as of July 2017 Resume Example

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