Edit this cover letterOffice Assistant Cover Letter Examples
With our office assistant cover letter examples and writing tips, you can increase your chances of landing a job interview!
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TABLE OF CONTENTS
Free Office Assistant Cover Letter Example
We've created this free cover letter template with instructions on how to write each paragraph. Fill in the rest of the blanks to ensure proper letter formatting.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Office Assistant Cover Letter
The easiest way to write a cover letter is to take it section by section. Every professional cover letter should include the sections highlighted in the cover letter sample.
If you're trying to write a cover letter and don't know where to start, the following step-by-step guide will break down the writing process into a few easy steps.
STEP 1
Format your cover letter’s header correctly
Every office assistant cover letter should include a header that follows the standard business letter format. Include the date, the recipient's name and info and a formal greeting.
Strong cover letter header example:
Emma Williams
Chicago, IL 60614
example@example.com
(555) 555-5555
10/25/2023
Ms. Hannah Johnson, Hiring Manager
GreenTree Business Solutions
1234 West Maple Avenue
Chicago, IL 60622
Dear Ms. Johnson,
Weak cover letter header example:
Date: 02/35/9238
To Whom it May Concern,
Joe Bloggins
21345 Smith Ave
Washington DC, 34958
(403) 555-1234
joebloggins@emailxample.cm
Super Technologies Inca
Hiring Menager: Mr. Robert Gibsn
12345 Market St
Seattle, CA, 37284
PRO TIP
Addressing your letter's recipient by name is a sure way to show your attention to detail. Avoid generic greetings such as “To Whom It May Concern.“ Check out more appropriate greeting options in our guide for addressing a cover letter without a name.
STEP 2
Introduce yourself in the opening paragraph
The way you introduce yourself to hiring managers in your cover letter's opening paragraph will set the tone for the rest of your letter. Stand out by mentioning key skills and qualifications, and state your interest in the particular office assistant position.
Strong opening paragraph example:
As an experienced administrative coordinator with five years in operations management, I am keen to apply for the office assistant position at Summit Solutions. My strengths lie in streamlining office tasks, evidenced by a 20% increase in scheduling efficiency at my current role after devising a new calendar system. I am motivated by Summit's commitment to leveraging innovative practices to enhance administrative support.
Weak opening paragraph example:
Hi there! I'm super thrilled about the office assistant role at Sunshine Solutions. I've done similar tasks before, so I feel ready to learn and contribute. Let me know!
PRO TIP
If you know someone who works at the company and is willing to vouch for you, mention this in the first paragraph. Find examples of properly addressing this subject in our article for referral cover letter opening paragraphs.
STEP 3
Share relevant achievements in the body paragraph
Write a strong cover letter body paragraph that shows why you're the best person for the office assistant role. You can format this section as a paragraph or use bullet points to list additional achievements and experiences you couldn't fit into your resume but are relevant nonetheless.
Strong body paragraph example:
My experience as an office assistant has honed my organizational skills and attention to detail, enabling efficient management of daily tasks. In a prior role, I streamlined filing systems and improved document retrieval efficiency by 30%, significantly reducing search time and increasing productivity. My proficiency in time management allowed me to support multiple executives simultaneously, ensuring prompt completion of projects. I am eager to bring this dedication and efficiency to positively impact your team.
Weak body paragraph example:
I am interested in the office assistant position as it's time for me to find a role that suits my needs. Although I haven't worked in an office setting before, I'm ready to learn. I'm not highly confident with things like scheduling or use of software, but I feel I could adapt quickly if trained.
STEP 4
Finish by encouraging next steps
Seal the deal with potential employers by finalizing your cover letter with a compelling closing paragraph. Summarize your letter's key points and state your interest in scheduling a future interview.
Strong closing paragraph:
I am eager to bring my organizational skills and dedication as an Office Assistant to your team at Bright Solutions Inc. My experience in streamlining administrative processes positions me as an ideal candidate for this role. I look forward to the opportunity to discuss how I can contribute to your company's success. Thank you for considering my application.
Sincerely,
Emily Johnson
Weak closing paragraph:
I think I could do okay as an office assistant at your company. I'm open to learning and am interested in the role. Please let me know if you think I should come in for an interview or if there's more information you need. Thanks for looking at my application.
Sincerely,
Michael Brown
Now you've completed your cover letter! Writing a cover letter is easier when you take it section by section. To simplify the process, we've built a great Cover Letter Builder that will generate a custom letter in minutes. Check it out!
Top Skills to Include in Cover Letter Examples for Office Assistant
The cover letter is a great place to include more required skills that show you're the ideal candidate for the office assistant role you want. Share an equal mix of hard skills and soft skills to demonstrate you're a well-rounded candidate.
- Data Entry
- Calendar Management
- Document Preparation
- Email Correspondence
- Record Keeping
- MS Office Proficiency
- Telephone Etiquette
- Office Equipment Handling
- Customer Service
- Multitasking
- Interpersonal Skills
- Team Collaboration
Using our Cover Letter Builder gives you access to skills and content suggestions tailored to your target role. Simply type in your desired job title and writing style, and the Builder will write you a custom cover letter in virtually no time!
Similar Office Assistant Cover Letter Examples
Applying to multiple roles? Check out these cover letter examples for similar roles to a office assistant.
- Administrative Assistant
- Receptionist
- Secretary
- Office Administrator
- Office Clerk
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