Edit this cover letterAdministrative Specialist Cover Letter Examples
Looking for administrative specialist cover letter examples? You've reached the right place. Take advantage of our professional cover letter templates and writing guide to ace your job search.
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Free Administrative Specialist Cover Letter Example
Fill in the blanks in this cover letter template to create a customized application letter for free. You'll find specific instructions on completing each paragraph to wow recruiters.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
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How to Write a Administrative Specialist Cover Letter
Writing a cover letter doesn't have to be a hassle if you follow our step-by-step guide. The following infographic will show you the essential sections of a professional cover letter.
Now, let's go into detail on what to include and what to avoid in each cover letter section. Use this step-by-step guide to write a standout administrative specialist cover letter.
STEP 1
Format your cover letter’s header correctly
Every cover letter must have a properly formatted header. In this first section, you'll share the letter's date, details about the recipient and a formal greeting.
Strong cover letter header example:
May 09, 2025
Mr. David Lewis
Manager of Administrative Services
Greenway Corporation
678 Johnson Avenue
Chicago, IL 60607
Dear Mr. Lewis,
Weak cover letter header example:
Date: 11/15/2023
To whom it may concern,
Jonathan McDoughnut
897 Apple Tree Rd
GitCrap Technologies
Phone: 555-867-3412
Email: random-email123@gmail
Hiring Manager
GrapCrop Solutions
167 Ocean View Dr
PRO TIP
Addressing your letter's recipient by name is a sure way to show your attention to detail. Avoid generic greetings such as “To Whom It May Concern.“ Check out more appropriate greeting options in our guide for addressing a cover letter without a name.
STEP 2
Introduce yourself in the opening paragraph
How you open your cover letter shapes your first impression on hiring managers. Start strong by highlighting your relevant skills and qualifications, and express your enthusiasm for the specific administrative specialist role.
Strong opening paragraph example:
As an Administrative Coordinator with over six years of experience in office management, I am excited to apply for the Administrative Specialist position at Global Solutions Inc. My expertise in optimizing office operations enabled me to streamline workflow processes resulting in a 30% reduction in overhead costs. I am eager to bring my skills in organization and efficiency to your dynamic team and contribute to achieving your business goals.
Weak opening paragraph example:
Hi, I'm writing to express interest in the Admin Specialist role at Global Enterprises. I've got experience in various admin tasks and think I could fit in well with what you guys need.
PRO TIP
It's a huge bonus to have a recommendation for the role from a current employee. Our referral cover letter opening paragraph article provides different examples of approaching this topic.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should be chock-full of relevant achievements and skills. However, avoid repeating what you said in your resume. You can also take this opportunity to show recruiters you're a great cultural fit in the company by sharing more details about who you are as a person.
Strong body paragraph example:
As an administrative specialist with a keen eye for detail, I enhanced operational efficiency by 35% in my last role by implementing an optimized filing system. By leveraging my organizational skills and proficiency in data management, I streamlined processes, leading to a 20% reduction in processing time. Furthermore, my adept problem-solving skills enabled me to address and resolve complex administrative challenges promptly, ensuring smooth operations and increased productivity.
Weak body paragraph example:
I am applying for the administrative specialist role as it aligns with my need for career stability. I think I possess some skills needed, like communication and organization, though I lack a bit of experience. I don't have specific achievements, but I am confident I can get there with training and support.
STEP 4
Finish by encouraging next steps
Seal the deal with potential employers by finalizing your cover letter with a compelling closing paragraph. Summarize your letter's key points and state your interest in scheduling a future interview.
Strong closing paragraph:
My extensive experience with handling administrative tasks efficiently and my exceptional organizational skills make me an ideal candidate for the Administrative Specialist role at Meridian Enterprises. I would greatly appreciate the opportunity to further discuss how I can contribute to your team. Thank you for considering my application. I am eager to explore this possibility with you in an interview.
Sincerely,
Alex Morrison
Weak closing paragraph:
I think I would be okay as an administrative specialist at your company. I am really looking forward to maybe hearing from you if you think I could be a good fit for the job. Thanks a lot for taking the time to review my application.
Sincerely,
Emily Johnson
With these easy-to-follow steps, you'll be able to write a convincing administrative specialist cover letter all on your own. But, if you want to speed up the process, just type in your target job title, and our Cover Letter Builder will generate a personalized letter for you.
Top Skills to Include in Cover Letter Examples for Administrative Specialist
You should include a few relevant skills in your administrative specialist cover letter to ensure you meet all the job requirements. These are some of the most relevant skills for a administrative specialist; ensure you mix soft skills and hard skills that prove you're technically savvy and an excellent fit for the team.
- Calendar Management
- Data Entry Proficiency
- Document Preparation
- Microsoft Office Suite
- Email Correspondence
- Database Management
- Meeting Coordination
- Travel Arrangements
- File Organization
- Budget Tracking
- Vendor Relations
- Customer Service
Find more personalized content suggestions like these in our Cover Letter Builder. When you enter your job title and pick a unique writing style, the Builder will generate a custom cover letter in minutes!
Similar Administrative Specialist Cover Letter Examples
Browsing other jobs? Here are more cover letter examples for jobs similar to administrative specialist.
- Office Manager
- Executive Assistant
- Administrative Coordinator
- Administrative Manager
- Office Assistant
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