Edit this cover letterRecords Manager Cover Letter Examples
With our records manager cover letter examples and writing tips, you can increase your chances of landing a job interview!
Featured in:*
TABLE OF CONTENTS
Free Records Manager Cover Letter Example
Use this free template to write a cover letter for any records manager role. Simply follow the instructions and fill in the blanks.
Your name
[City, State ZIP Code]
[Your Email Address]
[Your Phone Number]
[Today’s Date]
[Hiring Manager’s Name]
[Company Name]
[OPTIONAL: Department Name]
[Company Address]
[City, State ZIP Code]
Dear [Mr./Ms. Hiring Manager or Recruiter last name],
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
This section is your opener and should contain your ‘purpose’ or interest statement that explains why you would be interested in the job posting or the company. Make sure to reference keywords and statements from the job description.
The body paragraph (s): should contain skills and qualifications related to the job, i.e., provide a narrative example of how your job-related skills were obtained/honed. Your goal here is to match the skills to the employer’s needs. Justify how your career experiences could fit into the position and the organization.
The end paragraph: is the closer that would signify a ‘call to action’ by reiterating an essential qualification for the position you possess and an appreciation for the employer’s consideration.
Closing statement: Thank the employer/recruiter for their time.
Sincerely,
— Your Full Name
Check out our professionally designed cover letter templates to personalize your cover letter even more.
Build a Strong Records Manager Cover Letter in Minutes
Pick a professional template.
Our builder will tailor your letter to the desired role once we know your details.
Choose the text suggestions that match your qualifications.
The builder features professionally written content and keywords that you can select.
Download and send to employers.
Save and send it as a PDF, Word DOC, or any other format the employer wants.
How to Write a Records Manager Cover Letter
Writing a cover letter doesn't have to be a hassle if you follow our step-by-step guide. The following infographic will show you the essential sections of a professional cover letter.
Now that you've got an idea of the cover letter basics let's dive into the details of optimizing your letter to land a specific role.
STEP 1
Format your cover letter’s header correctly
Every records manager cover letter should include a header that follows the standard business letter format. Include the date, the recipient's name and info and a formal greeting.
Strong cover letter header example:
April 10, 2025
Ms. Sarah Johnson
Records Department Manager
National Archives and Records Administration
700 Pennsylvania Avenue NW
Washington, D.C. 20408
Dear Ms. Johnson,
Weak cover letter header example:
April 09, 2025
To whum it may consern,
Jamie Smoth
1234 Elm St., Apt. No. 56
Some City, ST 71234
Email: smith.jrmie@email
Phone: 123-456-789
Trendy Records Solutions Ltd.
Attn: Mr. Chris Willson
789 Boulevard Ave.
Another Town, XYZ 20100
PRO TIP
If you can't find the hiring manager's name, you can address your cover letter with “Dear Hiring Manager.“ but never use the generic “To Whom It May Concern.“
STEP 2
Introduce yourself in the opening paragraph
The way you introduce yourself to hiring managers in your cover letter's opening paragraph will set the tone for the rest of your letter. Stand out by mentioning key skills and qualifications, and state your interest in the particular records manager position.
Strong opening paragraph example:
As a records coordinator with five years of experience in data management, I am eager to apply for the records manager position at Archival Solutions Inc. My background in document control has prepared me well, especially through developing a digital archiving system that improved retrieval efficiency by 30%. I am motivated to enhance records management at your esteemed company.
Weak opening paragraph example:
Hey there, I’m interested in being a records manager at Archive Solutions. I’ve been around records quite a bit and feel ready to take the plunge into this role. Thanks!
PRO TIP
Do you know someone in your target company who would be willing to vouch for you? Check out how to approach referrals with these example referral cover letter openings.
STEP 3
Share relevant achievements in the body paragraph
Your cover letter's body paragraph should consist of one or two paragraphs — or even bullet points — sharing what makes you the ideal candidate for the records manager role. Ensure you include relevant quantifiable achievements and more insight into who you are as a professional.
Strong body paragraph example:
Having served as a records manager, I successfully overhauled a filing system, improving retrieval efficiency by 35%. This achievement underscores my expertise in organization and data management. By leveraging advanced software skills and meticulous attention to detail, I delivered a 25% reduction in document processing time. Effectively managing compliance standards and collaborating across departments, I am eager to apply my strategic planning and adept problem-solving skills in your organization.
Weak body paragraph example:
I am interested in the records manager role as I need a stable job that aligns somewhat with my passion for organizing information. Although I lack extensive experience in records management, I believe I can manage with the right guidance. With time, I would try my best to contribute in any way I can.
STEP 4
Finish by encouraging next steps
The closing paragraph will be the final section of your records manager cover letter. Use this section to share any final skills or qualifications you possess and state your interest in a future interview. Go for confident tone and proper sign-off before signing your name.
Strong closing paragraph:
With my expertise in implementing efficient records management systems and a keen eye for detail, I am confident in my ability to bring innovation and organization to DataDoc Solutions. I am enthusiastic about the possibility of contributing to your team and look forward to the opportunity to discuss my qualifications in further detail during an interview. Thank you for considering my application.
Sincerely,
Emily Turner
Weak closing paragraph:
I believe I might be okay as a records manager at your company. I would really appreciate it if you got back to me if you'd like to consider my application further. Thanks for your time and consideration. Sorry for any inconvenience caused.
Regards,
Tom Jacobs
Follow these steps, and you'll be able to create a professional records manager cover letter in no time. If you need to write multiple letters for different job applications, our Cover Letter Builder is your best bet. With just your target job title, we can generate as many custom cover letters as you need.
Top Skills to Include in Cover Letter Examples for Records Manager
The cover letter is a great place to include more required skills that show you're the ideal candidate for the records manager role you want. Share an equal mix of hard skills and soft skills to demonstrate you're a well-rounded candidate.
- Information Governance
- Records Classification
- Data Security
- Retention Scheduling
- Archiving Solutions
- Metadata Management
- Digital Transformation
- Regulatory Compliance
- Taxonomy Development
- Electronic Discovery
- Workflow Optimization
- Stakeholder Communication
Find more personalized content suggestions like these in our Cover Letter Builder. When you enter your job title and pick a unique writing style, the Builder will generate a custom cover letter in minutes!
Similar Records Manager Cover Letter Examples
Find some of the best records manager cover letter examples below! Click on your favorite template to edit in our Builder.
- Administrative Assistant
- Office Assistant
- Administrative Manager
- Office Clerk
- Records Clerk
1/6
Related Resources
Featured in:*
*The names and logos of the companies referred to in this page are all trademarks of their respective holders. Unless specifically stated otherwise, such references are not intended to imply any affiliation or association with LiveCareer.