Office Assistant Resume Examples

It can be challenging to write a resume, especially if you do not have a lot of experience. LiveCareer’s office assistant resume examples can help you understand what an effective document looks like by demonstrating which skills and qualifications employers are seeking.

In 2018, there were 3,786,800 office assistants in the United States. To get the attention of a recruiter, you need a strong resume. By studying our resume examples and using our Resume Builder, you can write a professional document in no time.

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What Is a Office Assistant?

Office assistants are responsible for numerous administrative and clerical tasks. The work environment is usually in an office setting. From a small business to a multinational corporation, companies across industries employ office assistants. Common duties include preparing documents, answering phones, taking meeting notes, organizing files, scheduling appointments, greeting guests, arranging meetings and responding to emails.

There are office assistant jobs available in a wide variety of industries, such as healthcare, education, government and finance. Most positions require a high school diploma, and on-the-job training is common.

What Makes This a Great
Office Assistant Resume Example?

When looking for the ideal job, professional guidance is useful. Our office assistant resume example illustrates what an effective document should look like to steer the writing process. Referring to the example can help your writing process in a number of ways, including:

  • Pre-written keywords and phrases: For your resume to receive consideration, you need to use industry-specific keywords and phrases that employers seek. For example, this resume lists phrases such as typing speed, data entry, administrative support, tech savvy and travel coordination, which are important qualifications to include in the summary, skills and work experience sections.
  • Choosing the right format: The format of this resume example illustrates how useful a combination resume format can be for a mid-career professional who wants to show off both their office work experience and a wealth of skills. It demonstrates how to arrange the information, with relevant and professional qualifications at the top, followed by work experience listed in reverse chronological order. For entry-level and senior-level positions, job seekers might consider using a different resume format.
  • Choice of templates: You want your resume to stand out over the competition, so choosing the right design is critical. Consider the industry you are seeking employment in when making your choice. A conservative work environment will expect to see a more traditional resume design. The template of this resume example uses straightforward fonts and muted colors, which would make it appropriate for use in most office settings.

3 Office Assistant Professional Summaries Examples

You can use our Resume Builder to compose your own professional summary or use the example as a guide. Here are examples of summaries the builder may recommend for your office assistant resume:

  1. Efficient office assistant with more than 10 years of experience. Skilled in Microsoft Office with a strong ability to juggle multiple tasks at one time. Excellent at coordinating schedules, preparing meeting notes and offering a friendly smile to clients.
  2. Professional office assistant with experience working in a fast-paced environment. Provide administrative support for a team of three while delivering friendly customer service. Fast typing skills and strong knowledge of various software programs such as Apache Hive, QuickBooks and NetSuite ERP.
  3. Valuable office assistant with four years of experience supporting seven members of upper management. Great ability to prioritize tasks and run an efficient and organized office. Skilled at communicating effectively with managers and clients.

3 Office Assistant Work Experience Section Examples

Employers want more than a list of job duties in a work experience section. They want to know how you apply your skills in the workplace. Use the office assistant example for inspiration, or take advantage of the pre-written content in the Resume Builder. Make sure to customize the content by adding metrics and details about your unique accomplishments. Here are three suggestions our builder might make for your office assistant resume:

  1. Transcribed weekly meeting notes that ranged in length from 15- to 20-pages
  2. Scheduled and coordinated schedules for an average of 50 patients a day while managing bills and payments
  3. Assisted with budget preparations; prepared weekly, monthly and quarterly financial reports and maintained detailed ledgers

 

Top Skills for Your Office Assistant Resume

Listing the right job-specific qualifications is imperative. Our Resume Builder offers suggestions for skills that office assistant recruiters look for.

Hard Skills

  • Strong switchboard skills
  • FileMaker Pro
  • Expense report filing
  • 80-words per minute typing speed

Soft Skills

  • Good judgment and decision-making skills  
  • Friendly demeanor when interacting with clients and managers 
  • Ability to prioritize tasks and meet deadlines
  • Effective communicator to improve understanding among clients and staff

Building Your Office Assistant Resume with Our Builder:

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Office Assistant FAQs

What are the duties and responsibilities of an office assistant?

An office assistant is responsible for numerous duties during the course of a day. Common tasks include answering telephones and taking messages, preparing memos, filing and maintaining documents, scheduling appointments and basic bookkeeping responsibilities.

The specific responsibilities vary depending on the job and industry. For example, an assistant in a medical office may take payments and help with insurance billing, while an assistant for a large corporation may handle travel arrangements.

How do you describe office assistant duties on a resume?

The best way to describe duties is to use specific examples, numbers and other measurable data in the work experience section. For example, list the average number of calls screened per day, the percentage of kept or rescheduled appointments or the number of clients greeted daily, or name the particular presentation software you use to create slideshows.

How can I make my office job sound good on my resume?

Use action verbs like “organized” and “arranged” when describing responsibilities. Make sure all information is relevant to the job you are applying for. Look over the job description and apply key terms, such as specific software programs, that the hiring manager includes. Demonstrate abilities in an effective way and emphasize vital qualifications such as customer service, strategic planning and good telephone skills.

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