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virtual executive assistant resume example with 5 years of experience

Jessica Claire
, , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
Home: (555) 432-1000 - Cell: - resumesample@example.com - : - -
Summary

Results-focused safety professional with strength in communication, meeting deadlines, and research driven. Proactive leader specializing in industrial safety and health. Proficient in setting well-defined and realistic goals. Manages safety programs and training approaches to promote successful goals. Adept at managing concurrent objectives to promote efficiency and influence positive outcomes.

Skills
  • Expertise within OSHA Regulations
  • Designing or modifying workplaces to eliminate hazards
  • Schedule management
  • Training and development
  • Facility and staff oversight
  • Create and maintain records
  • Identify and implement improvements
  • Staff and Management Communication
  • Prepare, review, and present reports
  • Establishing a safe and welcoming environment
  • Uses sound judgement to evaluate recommendations
  • Incident investigation
  • Auditing safety processes
Experience
02/2021 to 01/2023
Virtual Executive Assistant Elevate Virtual Assistant Services Boise, ID,
  • Prepare, review and present reports, including but not limited to financial, operational and statistical reports
  • Supervised administrative staff of 6 Patient Services programs, delivering consistent coaching and mentoring to improve job efficiency.
  • Worked closely with Regional Managers in 2 states, and 13 locations to maintain day-to-day operations.
  • Oversaw Customer and Patient Service program, and developed and initiated policies and procedures to standardize delivery of care.
  • Create and maintain records required for local procedures and activities
  • Communicated with patients with compassion while keeping medical and personal information private.
  • Collaborated with multi-disciplinary staff to improve overall patient care and response times.
  • Created and maintained facility documents and records, maintaining accuracy while managing sensitive data.
  • Led and motivated employees through supervision, training and coaching on duties and daily operational activities.
  • Initiated training and education programs for supporting Management, Supervisor, and Chief operating staff.
  • Implemented new hire training to further develop skills and initiate discussions on task prioritization.
  • Actively managed full-cycle human capital activities including recruitment, supervision, training & development and recognition for staff and volunteer workforce
  • Ensure delivery of excellent customer service.
  • Tackled and addressed top-level, high-priority issues with professional administrative discretion.
  • Revised and maintained master calendar to coordinate meetings across multiple time zones.
  • Opened, read and replied to e-mails, letters and correspondence on behalf of executives.
  • Conducted research and collected and analyzed data to prepare reports and documents.
  • Entered customer information and updates in database system to track leads, interactions, relationships and propel sales opportunities.
  • Facilitated communications by forwarding emails, transferring calls and filing documents.
  • Updated and implemented administrative and executive support policy changes and monitored effects.
  • Delivered optimal administrative, customer service and case management support.
06/2018 to 01/2019
Dental Office Receptionist Premise Health Parsippany, NJ,
  • Checked patients in and out, verified insurance and collected co-pays to keep business administrative and financial records current.
  • Prepared new patient files and updated existing records with new personal, insurance and medical information.
  • Answered and managed incoming calls and emails.
  • Demonstrated proficiencies in telephone, e-mail, fax and front-desk reception within high-volume environment.
  • Scheduled cleanings and dental appointments for patients using appointment software.
  • Coordinated office schedules for new patients, diagnostic assessments and procedures.
  • Prepared new charts, updated existing charts and managed records transfers between offices.
07/2014 to 02/2017
Substitute Teaching Noster School District City, STATE,
  • Lead and engage students in activities Incorporate standards already set within the classroom
  • Develop, improve and maintain working relationships with other school staff to maintain community leadership.
  • Manage day-to-day Center operational procedures, ensuring a cost-effective, safe, welcoming, clean and well-maintained environment
  • Requested as substitute teacher based on excellent referrals and trusted performance.
  • Differentiated classroom and small group instruction to meet needs of students with various learning styles and abilities.
  • Stayed up to date with current regional curriculums to maintain readiness for long- and short-term substitute jobs.
  • Built and strengthened positive relationships with students, parents and teaching staff.
  • Facilitated activities and discussions to improve retention of course concepts.
  • Designed handouts and artifacts to help students improve understanding of course content.
05/2015 to 08/2015
Safety Management Intern Mortenson Construction City, STATE,
  • Work with two Safety Managers on site to solve problems that occur.
  • Comply with OSHA regulations and maintain updated OSHA most current information.
  • Maintain safety documents and training records Regulate daily safety site audits and enter data into spreadsheets for every contractor on side.
  • Conduct incident analysis for near misses and accidents.
  • Assist mentor with preparing for site training and scheduling.
  • Minimized injuries and hazards in regards to personnel with creation of robust safety programs, policies and procedures.
  • Inspected company buildings and job sites to identify possible hazardous conditions and immediately remedied these issues with corrective actions.
  • Spearheaded safety meetings with key members of organization to ascertain methods to improve overall safety for employees.
  • Recommended measures to help protect workers from potentially hazardous work methods, processes or materials.
  • Determined root causes of accidents via in-depth investigations and identified potential prevention strategies to mitigate future risk.
Education and Training
Expected in 05/2016 to to
Bachelor of Science: Safety Management
University of Central Missouri - Warrensburg, MO
GPA:
Expected in to to
: Elementary Education
University of Central Missouri - Warrensburg, MO,
GPA:
Expected in 05/2014 to to
Associate of Arts: General Studies
State Fair Community College - Sedalia, MO
GPA:
Expected in 05/2012 to to
High School Diploma:
ClaireMortensonKnob Noster High School - ,
GPA:

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Resume Overview

School Attended

  • University of Central Missouri
  • University of Central Missouri
  • State Fair Community College
  • ClaireMortensonKnob Noster High School

Job Titles Held:

  • Virtual Executive Assistant
  • Dental Office Receptionist
  • Substitute Teaching
  • Safety Management Intern

Degrees

  • Bachelor of Science
  • Some College (No Degree)
  • Associate of Arts
  • High School Diploma

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