LiveCareer-Resume

virtual executive assistant resume example with 6+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Personable and talented Virtual Executive Assistant with 30 years of executive-level administrative management, financial, business and operational leadership expertise in remotely supporting day-to-day operational functions in order to provide a smooth-running business for clients. Highly dependable and reliable support specialist focused on minimizing labor, increasing productivity and maintaining quality in all aspects of administrative support.

Skills
  • Invoicing and billing, A/R, A/P
  • Data entry
  • Excel spreadsheets
  • Scheduling and calendar management
  • Microsoft Office, email organization
  • PowerPoint presentations
  • Event coordination
  • Training and coaching
  • Project management
  • Travel administration
  • Expense reporting
  • Tax Preparation, Quarterly tax filings
  • Social media posts scheduling
  • Transcription services
Experience
Virtual Executive Assistant, 07/2017 - Current
Elevate Virtual Assistant Services Boise, ID,
  • Arrange appropriate travel, agendas, necessary contacts and other information for executive travel to domestic locations and International locales.
  • Revise and maintain master calendar for executive staff appointments.
  • Organize and schedule meetings with global executives using video teleconference.
  • Set up corporate meetings, lunches and special events for groups of 5 to 100+ employees, senior management, including executives and board of directors.
  • Address and respond to incoming correspondence to include email communication, and overall email organization.
  • Prepare and update office records, spreadsheets and presentations to support executive needs and enhance office efficiency.
  • Support marketing and advertising efforts by scheduling marketing materials such as email blasts, social media and blog posts..
  • Prepare and submit travel expense reports and reimbursement requests.
  • Originate invoices, reports and proposals using QuickBooks.
Office Manager & Senior Executive Assistant, 11/2014 - 05/2017
Comcast Saint Paul, MN,
  • Performed job responsibilities seamlessly from an in-office setup and remotely from the road and home-office setup allowing for exceptional customer service to all staff and clients.
  • Increased office organization by developing filing system and customer database protocols.
  • Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
  • Oversaw day-to-day office operations, including receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Planned and executed successful company meetings, lunches and special events for groups of up to 5-30 people.
  • Prioritized project components and organized scopes.
  • Collaborated closely with senior staff members and the company owners to effectively smooth and improve office operations.
  • Automated office operations, managing client correspondence, record tracking and data communications in database and case management software.
Department Manager - HR, Accounting, Payroll, 10/2020 - 12/2020
Kinetix Staffing Solutions City, STATE,
  • Accurately processed data, validation and transmission for weekly, semi-monthly and sales payrolls.
  • Reviewed, investigated and corrected errors and inconsistencies in financial entries, documents and reports.
  • Created detailed financial models and applied analytical tools to facilitate variance analysis.
  • Managed payroll and time and attendance systems.
  • Distributed expenditure, encumbrances, receipts and receivables according to schedules.
  • Compiled financial, accounting and auditing reports and tables for cash receipts, expenditures, accounts payable, receivables and profits and losses.
Office Manager, -
Sensory Solutions LLC City, STATE,
  • Increased office organization by developing filing system and customer database protocols.
  • Solicited vendor quotes to determine optimal material purchase pricing.
  • Aided senior leadership during executive decision-making process, meeting with clients to research cases, collect data, prepare settlement packages and interpret information for daily report generation.
  • Evaluated and approved billing invoices and expense reports to monitor and ensure cash flow and cost containment.
  • Reduced financial discrepancies through budget monitoring and fiscal funding oversight.
  • Managed all payroll processing and changes for employees.
  • Handled accounting operations such as updating journal entries, pursuing collections and reconciling accounts.
Senior Executive Assistant to C-Level Executives, -
Spherion Staffing City, STATE,
  • Prepared and approved travel expenses and reimbursement requests from managers and other administrative support professionals.
  • Managed phone calls and emails.
  • Handled and distributed all incoming and outgoing mail for executive team.
  • Designed PowerPoint presentations for monthly divisional meetings with top-level executives.
  • Researched documents and analyzed information.
  • Arranged appropriate travel, visas, agendas, necessary contacts and other information for executive travel.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
  • Coordinated executive's daily calendar and planned appointments and events.
Education and Training
Certificate: General And Legal Transcription , Expected in
-
Transcribe Anywhere Course - ,
GPA:
Status -
Certificate - Integrative Nutrition Health Coach: Integrative Nutrition And Functional Medicine, Expected in
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Institute Of Integrative Nutrition - New York, NY,
GPA:
Status -
Certificate - Bookkeeping: Accounting Technology And Bookkeeping, Expected in
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Sheridan Vocational And Technical School - Fort Lauderdale, FL,
GPA:
Status -
Accomplishments
  • Led Accounting Team to achieve year-end software upgrade goals, earning recognition from upper management and financial reward. - Kinetix Staffing Solutions
  • Consistently maintained high customer satisfaction ratings which garnered recognition from the company in being awarded Employee of the Year on two occasions. - Spherion Staffing
  • Recognized as a New Employee Mentor. - Spherion Staffing

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Resume Overview

School Attended

  • Transcribe Anywhere Course
  • Institute Of Integrative Nutrition
  • Sheridan Vocational And Technical School

Job Titles Held:

  • Virtual Executive Assistant
  • Office Manager & Senior Executive Assistant
  • Department Manager - HR, Accounting, Payroll
  • Office Manager
  • Senior Executive Assistant to C-Level Executives

Degrees

  • Certificate
  • Certificate - Integrative Nutrition Health Coach
  • Certificate - Bookkeeping

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