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Vice President of Operations Resume Example

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VICE PRESIDENT OF OPERATIONS
Executive Profile

Innovative executive and marketing professional experienced in high-volume, multi-unit, business operations with solid experience managing all levels of multiple projects including budgeting and administration. Demonstrated ability to deliver mission-critical results.

Skill Highlights
  • Website Development
  • Budgeting
  • Product Marketing
  • Business Strategy
  • Financial Management
  • Project Management
  • Team Building
  • Market research and analysis
  • Vendor Management
  • Small business development
  • Leadership/communication skills
  • Human resources
  • Self-motivated
  • Customer-oriented
  • Business operations organization
  • P&L Management
  • Oversee Contract Negotiations
Professional Experience
03/2013 to Current
Vice President of Operations H323HD, INC － New York, N.Y.
  • Manage the day-to-day calendar and arrange appropriate travel, passport, agendas, necessary contacts and country information for the company's CEO.
  • Design promotional materials.
  • Generate new business through Internet research, send marketing materials to target companies.
  • Serve as central point of contact for all outside vendors.
  • Plan meetings and prepare conference rooms.
  • Develop and directing strategy for launch of new product that is set to be released in 2016.
  • Maintain effective accounts receivable and cash flow monitoring systems.
  • Organize files, develop spreadsheets, fax reports and scan documents.
  • Identify inefficiencies and make recommendations for process improvements.
  • Receive and screen a high volume of internal and external communications, including email and mail..
  • Manage daily office operations and maintenance of equipment.
  • Type documents, update company and social media websites and compile information for meetings..
  • Maintain annual and monthly budgets.
  • Monitor daily banking transactions.
  • Prepare and file sales and use tax returns, telecommunications tax returns, gross receipts returns, returns, annual reports and other miscellaneous filings.
04/2012 to 12/2012
Executive Assistant ARCH INSURANCE GROUP － Jersey City, N.J.
  • Maintained and coordinated executive and senior management vacation, day-to-day meeting and travel schedules.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Created and maintained computer- and paper-based filing and organization systems for records, reports and documents.
11/2007 to 04/2012
Executive Assistant/Personal Assistant to CEO JEFFREY S. WEEN & ASSOCIATES, P.C . － New York, N.Y.
  • Met with clients and other legal professionals to discuss case details.
  • Conducted client interviews and all client intake services.
  • Collected data to prepare and draft settlement packages for clients.
  • Served as a professional representative of the CEO to executive clients.
  • Approved travel expenses and reimbursement requests.
  • Interpreted and relayed legal information in a clear format for clients.
  • Investigated issues and problems and drafted responses to urgent requests.
  • Drafted various court documents, invoices and enclosures at attorneys' request.
  • Processed all assigned cases according to company and client service level agreements.
  • Organized personal and professional calendars and supplied reminders of upcoming meetings and events.
  • Managed payroll and time and attendance systems.
  • Responded to employee inquiries regarding payroll and timekeeping.
  • Processed terminations.
08/2006 to 09/2007
Executive Assistant BIVONA & COHEN, P.C － New York, N.Y.
  • Opened new claim files.
  • Corresponded daily with clients, insurance adjusters, doctors and attorneys.
  • Drafted legal complaints, summons and interrogatories.
  • Composed and typed routine letters of correspondence.
  • Trained new employees on office equipment and job duties.
  • Organized legal memoranda and client correspondence.
  • Redacted confidential information from all legal documents on a case by case basis.
10/2005 to 08/2006
Executive Assistant GOLDBERG SEGALLA, LLP － White Plains, N.Y.
  • Worked quickly and efficiently, with minimal oversight, to accomplish assigned duties.
  • Handled incoming and outgoing correspondence, including mail, email and faxes.
  • Determined customer needs.
  • Wrote memoranda and business correspondence.
  • Received and distributed faxes and mail in a timely manner.
  • Made copies, sent faxes and handled all incoming and outgoing correspondence.
09/2004 to 10/2005
Executive Assistant to CEO TELL CHESER & BREITBART, LLP － New York, N.Y.
  • Collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • Provided support to visiting executives in coordination with other Executive Assistants.
  • Handled and distributed all incoming and outgoing mail.
  • Served as a liaison between company president and clients regarding client accounts and new business.
Education
1996
Associate in Occupational Studies for Business Adminisation : Business Administration Katherine Gibbs － New York, NY
2013
Career Diploma: Small Business Management Penn Foster Career School － New York, NY
Skills

• Accounts Receivable

• Administrative support

• Budgeting

• Business Strategy

• Contract Negotiations

• Databases

• Documentation

• Due diligence

• Email, special events, expense reports,

• Financial Management, Insurance, inventory, Team Building,

• Website Design

• Microsoft Word, Excel

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Resume Overview

Companies Worked For:

  • H323HD, INC
  • ARCH INSURANCE GROUP
  • JEFFREY S. WEEN & ASSOCIATES, P.C .
  • BIVONA & COHEN, P.C
  • GOLDBERG SEGALLA, LLP
  • TELL CHESER & BREITBART, LLP

School Attended

  • Katherine Gibbs
  • Penn Foster Career School

Job Titles Held:

  • Vice President of Operations
  • Executive Assistant
  • Executive Assistant/Personal Assistant to CEO
  • Executive Assistant to CEO

Degrees

  • Associate in Occupational Studies for Business Adminisation : Business Administration
    Career Diploma : Small Business Management

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