Training Department Administrative Assistant Resume Example
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TRAINING DEPARTMENT ADMINISTRATIVE ASSISTANT
Professional Summary
Organized and dedicated Administrative Assistant Proficient in Training with proven track record of providing exceptional administrative services in end-to- end training processes. 4+ years of experience working in fast-paced environments offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.
Skills
- Report Development
- Social media knowledge
- Office administration
- Meeting arrangements
- Writing reports
- Customer relations and communications
- Presentation design
- Multi-line phone proficiency
- Spreadsheet management
- Workflow planning
- 40 WPM typing speed
- Document conversion
- Recordkeeping
- Administrative support
- Scheduling and calendar management
- Scheduling
- Documentation and control
- Filing and data archiving
- Sorting and labeling
- Excellent Multi-Tasker
- Proficient in MS Office: Word, Excel, Power Point
Work History
Training Department Administrative Assistant03/2020 to CurrentLincoln Electric Holdings Inc., San Diego , CA
- Managed and supported the end-to-end process of the training department for ARBU side of the company.
- Helped create training materials including, OJT checklist, OJT Refresher Training Checklists, Slides, etc.
- Prepared training materials for distribution and set classrooms for training sessions.
- Dedicated training and communication assistant responsible for administering and tracking new hires for completion of all compliance training requirements.
- Responsible for training course administration which includes but not limited to registration, course confirmation, and updating of training records.
- Tracking the productivity and follow up and assist with additional training as needed.
- Reporting on essential training dates including enrollments, completions, and evaluations,
- Working with the training leader to ensure that all department updates are communicated the staff.
- Collected about 50 training documents weekly and performed about 70% of the data entry in to the training manager system to make sure the business remains in compliance with all training requirements.
- Supported all shop floor employees by helping them get prepared for upcoming trainings and testings.
- Scheduled and performed all required testing for current and new hires.
- Generating and updating training reports via SAP and Training Manager system for business and audit purposes to help management identify training gaps and needs.
- Supported the Quality department by performing monthly audits to ensure learners are in compliance to perform their job.
- Supported the Quality department by completing differnet tasks such as running reports for QNs, and the amendment of 8130 forms.
- Supported the Quality department wth the creation of data cards and Operation Sheets.
- Scanning, renaming and filing approximately 100 training documents weekly to stay organized and in compliance.
- Sending emails and shceduling meetings with trainings included as well as traininig and tests reminders.
- Supported the Training Leader with all New Hire Orientations.
Processor 105/2019 to 03/2020Freedom Mortgage, Marlton , NJ
- Assembled aviation products according to changing daily work orders and specific customer needs.
- Followed Data Cards and Operation Sheet procedures in order to perfom work in compliance.
- Made sure that products were produced on time and are of good quality.
- Organized work to meet demanding production goals with 100% success rate.
- Tested products or subassemblies for functionality or quality and troubleshot problems with equipment, devices or products.
- Monitored employee actions for adherence to safety procedures.
- Located and picked merchandise weighing up to 30 pounds to fulfill up to 100 daily customer orders.
- Make sure that all my work area was clean and organized.
- Make sure that we maintained a fast work speed to meet production goals.
Clerical Assistant07/2012 to 10/2013Low Cost Legal, City , STATE
- Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
- Helped staff complete special projects by organizing documentation and supplies to handle forecasted demands.
- Prepared meeting materials and took clear notes to distribute to stakeholders.
- Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
- Coordinated Low Cost Legal's Outlook calendar and scheduled meetings and events.
- Executed record filing system to improve document organization and management.
- Received and routed business correspondence to correct departments and staff members.
- Managed records and data transfer, ensuring traceability and improving operations through automated systems.
- Routed more than 50 calls per day to office staff members.
- Scheduled appointments, forwarded phone calls and completed meetings on multi-line office phone.
- Kept reception area clean and neat to give visitors positive first impression.
- Assisted team members with administrative requirements by expertly using diverse office software, including Microsoft Office, Excel, Power Point, Outlook etc.
- Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
- Organized files, developed spreadsheets, faxed reports, and scanned documents.
Education
Southwestern College, City, StateNo Degree, Administration of Justice
Chula Vista Senior High School, City, StateHigh School Diploma, 06/2009
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Resume Overview
School Attended
- Southwestern College
- Chula Vista Senior High School
Job Titles Held:
- Training Department Administrative Assistant
- Processor 1
- Clerical Assistant
Degrees
- No Degree , Administration of Justice
High School Diploma , 06/2009
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