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Training Department Administrative Assistant Resume Example

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TRAINING DEPARTMENT ADMINISTRATIVE ASSISTANT
Professional Summary

Organized and dedicated Administrative Assistant Proficient in Training with proven track record of providing exceptional administrative services in end-to- end training processes. 4+ years of experience working in fast-paced environments offering keen attention to detail and strong decision making skills to manage multiple, concurrent tasks. Self-motivated work ethic with ability to perform effectively in independent or team environments.

Skills
  • Report Development
  • Social media knowledge
  • Office administration
  • Meeting arrangements
  • Writing reports
  • Customer relations and communications
  • Presentation design
  • Multi-line phone proficiency
  • Spreadsheet management
  • Workflow planning
  • 40 WPM typing speed
  • Document conversion
  • Recordkeeping
  • Administrative support
  • Scheduling and calendar management
  • Scheduling
  • Documentation and control
  • Filing and data archiving
  • Sorting and labeling
  • Excellent Multi-Tasker
  • Proficient in MS Office: Word, Excel, Power Point
Work History
Training Department Administrative Assistant03/2020 to CurrentCompany Name, City, State
  • Managed and supported the end-to-end process of the training department for ARBU side of the company.
  • Helped create training materials including, OJT checklist, OJT Refresher Training Checklists, Slides, etc.
  • Prepared training materials for distribution and set classrooms for training sessions.
  • Dedicated training and communication assistant responsible for administering and tracking new hires for completion of all compliance training requirements.
  • Responsible for training course administration which includes but not limited to registration, course confirmation, and updating of training records.
  • Tracking the productivity and follow up and assist with additional training as needed.
  • Reporting on essential training dates including enrollments, completions, and evaluations,
  • Working with the training leader to ensure that all department updates are communicated the staff.
  • Collected about 50 training documents weekly and performed about 70% of the data entry in to the training manager system to make sure the business remains in compliance with all training requirements.
  • Supported all shop floor employees by helping them get prepared for upcoming trainings and testings.
  • Scheduled and performed all required testing for current and new hires.
  • Generating and updating training reports via SAP and Training Manager system for business and audit purposes to help management identify training gaps and needs.
  • Supported the Quality department by performing monthly audits to ensure learners are in compliance to perform their job.
  • Supported the Quality department by completing differnet tasks such as running reports for QNs, and the amendment of 8130 forms.
  • Supported the Quality department wth the creation of data cards and Operation Sheets.
  • Scanning, renaming and filing approximately 100 training documents weekly to stay organized and in compliance.
  • Sending emails and shceduling meetings with trainings included as well as traininig and tests reminders.
  • Supported the Training Leader with all New Hire Orientations.
Processor 105/2019 to 03/2020Company Name, City, State
  • Assembled aviation products according to changing daily work orders and specific customer needs.
  • Followed Data Cards and Operation Sheet procedures in order to perfom work in compliance.
  • Made sure that products were produced on time and are of good quality.
  • Organized work to meet demanding production goals with 100% success rate.
  • Tested products or subassemblies for functionality or quality and troubleshot problems with equipment, devices or products.
  • Monitored employee actions for adherence to safety procedures.
  • Located and picked merchandise weighing up to 30 pounds to fulfill up to 100 daily customer orders.
  • Make sure that all my work area was clean and organized.
  • Make sure that we maintained a fast work speed to meet production goals.
Clerical Assistant07/2012 to 10/2013Company Name, City, State
  • Produced high-quality documents, spreadsheets and presentations for internal and customer-facing needs.
  • Helped staff complete special projects by organizing documentation and supplies to handle forecasted demands.
  • Prepared meeting materials and took clear notes to distribute to stakeholders.
  • Prepared packages for shipment, pickup and courier services for prompt delivery to customers.
  • Coordinated Low Cost Legal's Outlook calendar and scheduled meetings and events.
  • Executed record filing system to improve document organization and management.
  • Received and routed business correspondence to correct departments and staff members.
  • Managed records and data transfer, ensuring traceability and improving operations through automated systems.
  • Routed more than 50 calls per day to office staff members.
  • Scheduled appointments, forwarded phone calls and completed meetings on multi-line office phone.
  • Kept reception area clean and neat to give visitors positive first impression.
  • Assisted team members with administrative requirements by expertly using diverse office software, including Microsoft Office, Excel, Power Point, Outlook etc.
  • Greeted incoming visitors and customers professionally and provided friendly, knowledgeable assistance.
  • Organized files, developed spreadsheets, faxed reports, and scanned documents.
Education
Southwestern College, City, StateNo Degree, Administration of Justice
Chula Vista Senior High School, City, StateHigh School Diploma, 06/2009
Languages
Spanish:
Native or Bilingual
Spanish:
Native or Bilingual
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Resume Overview

School Attended

  • Southwestern College
  • Chula Vista Senior High School

Job Titles Held:

  • Training Department Administrative Assistant
  • Processor 1
  • Clerical Assistant

Degrees

  • No Degree , Administration of Justice
    High School Diploma , 06/2009

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