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Timekeeper/Administrative Assistant Resume Example

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TIMEKEEPER/ADMINISTRATIVE ASSISTANT
Work History
Payroll Dept. |
Accounting Department |
Professional Summary
Seeking a position, that will allow me to utilize my skills and experience.
Skills
Health & Safety - Microsoft Excel - Timekeeping / Payroll - Communication - Microsoft Office - - Time Management - Track v6.0 - SAP Portal - Microsoft Word - Customer Service - Invoicing - - Document Control - 10 Key by Site - Microsoft Outlook - CCM-P66 - Proper Lifting -
Work History
March 2016-CurrentTimekeeper/Administrative Assistant | CertifiedSafety, Inc | Benicia, CA
  • Setting up job folders and organizing files for audits and internal communication.
  • Checking time sheets and other timekeeping paperwork received, for accuracy.
  • Completing allocations in the Intaact payroll program.
  • Reconciliation reports are completed before specific deadlines.
  • Organizing emails and creating weekly invoice backup reports.
  • Maintaining records for legal audits.
  • Emailing clients and employees when needed.
  • Any additional clerical responsibilities to assist the Accounting Manager.
  • Entering financial data into the company accounting database to be verified and reconciled.
  • Streamlining daily reporting information entry for efficient record keeping purposes.
  • Completing allocations in Track and CCM Reconciliation reports before the client deadlines.
June 2015-January 2016Timekeeper/Administrative Assistant | R.J. Roberts, Inc | Concord, CA
  • Completed allocations in Track and CCM reconciliation reports before their deadlines.
  • Checked time sheets for accuracy.
  • Emailed clients and employees when needed.
  • Organized the emails and invoices for miscellaneous accounts.
  • Updated a separate daily status report created special for Track and CCM.
  • Maintained records of pending and completed payments to the company.
  • Generated invoices upon receipt of billing information along with tracking their collection progress.
  • Processed accounts payable for contract and direct employees.
  • Executed all additional clerical responsibilities as assistant to the Accounting Manager as needed.
April 2006-June 2015Security Officer/Admin | Allied Barton Security Access Control /Badging | Walnut Creek, CA
  • At the Tesoro Golden Eagle Martinez Refinery, my job duties started out as access control at entry-level exterior gates with the most important responsibilities including the understanding of our employee handbook, government regulated procedures and other written materials provided by our company.
  • I quickly became certified at all highly secure exterior gates.
  • At these posts I was in charge of maintaining: Daily written activity reports.
  • Visitor sign-ins.
  • Security clearances.
  • Undergoing personal & vehicle inspections.
  • Training new officers consistent to Post Orders.
  • Updating Post Order and Passdown Binders.
  • Post and Uniform Spot checks and drills lead by the (FSO) Field Security Officer.
  • Documents and operations as a certified weigh master.
  • Dealing with all traffic flow coming through, during all shifts.
  • This further excelled me to work at the refinery's front desk Security Admin position, in the Visitor Badging Office.
  • My job was to help out a vast list of companies including government agencies in receiving security access badges and background clearances into the Tesoro Golden Eagle Refinery.
  • Here I was also given the opportunity to assist our Account Manager, on the client's timekeeping payroll program (Track).
  • With a starting amount of 35 employees, and occasionally more depending on the job, I was required to keep a great report of executing daily deadlines and maintaining consistent contact with our onsite Track Administrator.
  • My duties had me involved in such volumes of public communication that this connection helped me build greater skill in public speaking, customer service, problem solving, and interpersonal relationships.
June 2003-February 2008Assistant Manager | The Boathouse Bar Restaurant | Bethel Island, CA
  • 5 years of experience of customer service care.
  • Delivered the best service as a waitress, bartender, and short order cook.
  • Obtained payroll and banking skills for business records.
  • Worked a cash register and managed receipts.
  • Opening / closing duties included register counting, cleaning, food preparation, and securing the facility at night and disarming alarm systems in the morning.
  • Managed inventory office supplies, vendors, organization and upkeep.
  • Answered and managed incoming and outgoing calls while recording accurate messages.
Education
04/07Valid U.S .Passport (exp.:
04/19/2021) *Valid TSA issued TWIC Card (exp.:
/2021) *Goal Zero 2.0 Shell Safety:
June 2005H.S. Diploma: Freedom High School, Oakley, CAGPA: 3.75
Certifications
Supervisory Role - Compose Letters - Data Entry - Organizing Office Inventory - - Detection of Fraudulent I.D./D.L. - QUALIFICATION: *Valid Class C - CA State issued Drivers License (exp.12/10/2021)
Skills
10 Key, accounting, Accounting Manager, accounts payable, backup, banking, billing, cash register, C - CA, clerical, closing, interpersonal, client, clients, Customer Service, Data Entry, database, Drivers, organizing files, financial, government, Inventory, Invoicing, legal, Letters, materials, access, Microsoft Excel, Microsoft Office, Office, Microsoft Outlook, Microsoft Word, Organizing, Payroll, problem solving, progress, public speaking, receiving, record keeping, recording, reporting, Safety, SAP, Shell, Supervisory, Time Management, written
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Resume Overview

Companies Worked For:

  • Payroll Dept.
  • Accounting Department
  • CertifiedSafety, Inc
  • R.J. Roberts, Inc
  • Allied Barton Security Access Control /Badging
  • The Boathouse Bar Restaurant

School Attended

  • Freedom High School

Job Titles Held:

  • Timekeeper/Administrative Assistant
  • Security Officer/Admin
  • Assistant Manager

Degrees

  • Valid U.S .Passport (exp. :
    /2021) *Valid TSA issued TWIC Card (exp. :
    /2021) *Goal Zero 2.0 Shell Safety :
    H.S. Diploma :

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