time clock administrator hr payroll admin benefits coordinator resume example with 10+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

Highly organized, self-driven and business savvy professional Administrative Specialist offering progressive experience of accuracy, professionalism and ability to meet deadlines. Exceptional commitment to company, team and personal success. Adept at developing and maintaining detailed administrative and procedural processes that reduce redundancy, improve accuracy and efficiency, and achieve organizational objectives. Demonstrated capacity to provide comprehensive support for executive-level staff including scheduling meetings, coordinating travel, and effectively managing all essential tasks. Proficient in QuickBooks, Microsoft Excel, Word, and Microsoft Windows operating systems.

  • I-9 Documentation
  • Garnishment Processing
  • Payroll Policies and Procedures
  • New Employee Processing
  • Accounts Payable
  • Federal and State Tax Regulations
  • Daily Payroll Activities
  • Conflict Resolution
  • Data Management
  • Reliable & Trustworthy
  • Customer Service
  • Planning & Organizing
  • Team Management
  • People Skills
  • Basic Math
  • Flexible Schedule
  • Friendly, Positive Attitude
  • Good Work Ethic
Time Clock Administrator / HR/Payroll Admin/ Benefits Coordinator, 10/2016 - 10/2022
PROS Incorporated City, STATE,
  • Audit employee timesheets to ensure they have taken proper breaks
  • Prepare time cards for payroll to be entered into payroll system
  • Research and resolve any discrepancies
  • Book all accommodations for employee travel
  • Call and set up interviews with applicants
  • Conduct all onboarding for new hires
  • Schedule pre-employment drug testing and physicals
  • Calculate employee out of town expenses
  • Coordinate with uniform company to get uniforms for new hires
  • Set up new hire cell phones
  • Train all new hires on the time clock process
  • Employment verifications
  • Process termination
  • Process all payroll taxes for multiple states
  • Assisted new hires with enrolling in our company insurance plan
  • Onboarded new employees in time reporting and payroll systems.
  • Oversaw payroll processing to comply with tax laws and court-ordered wage assignments and garnishments.
  • Administered employee insurance, pension and savings plans, working with insurance brokers and plan carriers.
  • Prepared manual checks and submitted direct deposit through online banking.
  • Worked closely with human resources (HR) to safeguard confidential employee data.
  • Collaborated with employees and supervisors to immediately resolve discrepancies in timesheets.
  • Supported payrolls, driving timely and accurate payment of employee wages.
  • Anticipated potential payroll issues and questions to take proactive action and prevent development of problems.
  • Researched and resolved employee payroll questions and issues via email, phone and in person.
  • Processed employee rehires, transfers, terminations and withholdings.
Accounts Payable Analyst / Receptionist / HR/Payroll Analyst, 03/2014 - 06/2016
KIMBERLEY BALASIS, Ensign United States Drilling City, STATE,
  • Sort and distribute mail
  • Review invoices for correct coding and approval prior to payment
  • Prepare batches of invoices for data entry
  • Calculate sales tax
  • Enter and upload invoices into system for payment
  • Answer vendor inquires and resolve issues with the account
  • Assist in monthly closing procedures
  • Code and process executive and employee expense reports for payment
  • Monitor monthly statements to ensure account is up to date
  • Post transactions to journal and ledgers for intercompany transactions
  • Assist with month end closing
  • Print payment journal to verify accurate postings to accounts prior to printing checks for payments
  • Answer phones
  • Prepare daily reports to distribute
  • Greet visitors
  • Prepare packages to be sent out
  • Sign for deliveries
  • Send out office memo’s
  • Process and submit employee time for payroll
  • Verify all submitted time for accuracy
  • Process termination checks
  • Fill out EDD paperwork for terminated employees
  • Assist employees if there was discrepancy on their paychecks
  • Print checks when needed
  • Monitored loans and accounts payable to confirm payments are current.
  • Calculated and produced checks for utilities, taxes and other operational payments.
  • Processed vendor payments using accounting software and mobile deposit technology to achieve timely funds transfer.
  • Received and recorded cash, checks and transfers.
  • Matched orders with invoices and recorded required information.
  • Reconciled or entered report discrepancies found in financial records.
  • Implemented program to create daily spreadsheets and streamline financial reporting.
  • Prepared and processed payrolls.
Accounts Receivable & Payables, 04/2012 - 02/2014
  • Created and implemented a comprehensive billing, credit and collection policies and related procedures for the department
  • Managed vendor’s accounts on system as the company had taken back in-house the handling of accounts receivable from an outside third party
  • Prepared daily, weekly and monthly reports
  • Performed internal audits to improve department results
  • Talked with Sales reps on a daily basis concerning issues with customers
  • Performed accounts payable functions for construction expenses
  • Processed intercompany invoicing on a monthly basis
  • Monitor customer account details and identify and investigate non-payments, delayed payments and other irregularities
  • Created an efficient AR team overseeing all activity through month end close and reporting
  • Continued…
  • Helped in the hiring and training of new staff
  • Performed front office clerical duties
  • Created checks for bill payments
  • Maintained data entry payroll production spreadsheets to properly pay employees
  • Maintained inventory and the purchases of office supplies, company cell phones, tools, and equipment
Education and Training
Associate of Science Degree: Clinical Administration Medical Assisting, Expected in 06/2000
San Joaquin Valley College - Bakersfield, CA
Status -
Diploma: , Expected in 06/1996
Stockdale High School - ,
Status -

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Resume Overview

School Attended

  • San Joaquin Valley College
  • Stockdale High School

Job Titles Held:

  • Time Clock Administrator / HR/Payroll Admin/ Benefits Coordinator
  • Accounts Payable Analyst / Receptionist / HR/Payroll Analyst
  • Accounts Receivable & Payables


  • Associate of Science Degree
  • Diploma

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