Livecareer-Resume
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Career Focus
As a motivated professional I desire to obtain a Contract Administrator/Specialist position with a company that provides products and/or services to commercial and government customers. I employ values of integrity, competence, and efficiency. I aspire to be a part of an organization where I will continuously acquire knowledge and I can utilize my experience and education to assist in helping achieve the organizational goals.
Summary of Skills
  • Abstract thinker, resourceful and ambitious individual with a strong passion to pursue a leading role and a career within an medium to large business oriented organization
  • Positive personality with a solid work background within Contracts and Subcontract Administration
  • Strong analytical skills and the ability to conceptualize new ideas and strategies  Ability to adapt to changes in the environment
  • Thorough knowledge of office management practices and administrative support processes
  • Ability to develop and maintain strong professional working relationships with internal and external customers
  •  Very responsive; effective oral and written communicator
  • Confident connecting with the public, employees and all levels of management
Education
University of Maryland University College Graduate School of Management and Technology Adelphi, Maryland Expected in 1 2010 Masters of Business Administration : - GPA :
Charleston Southern University Charleston, South Carolina Expected in 1 2008 Bachelor of Arts : Business Administration Marketing Psychology - GPA : Business Administration Marketing Psychology
Professional Experience
General Dynamics - Subcontracts Administrator
Columbus, OH, 11/2013 - Current
  • Responsible for subcontract administration for pre-award functions from solicitation development, negotiations thru post-award of administering various subcontract types BOAs, FFP, CPFF, T&M, IDIQ, multi-year, option year etc.
  • Providing guidance to technical personnel involved in developing new work request packages, revise SOW, prepare solicitations; review proposals, ensure that received proposals conforms to the solicitation request, ensuring competitive solicitations proposals are evaluated complying with company and FAR policies, conduct cost/price analysis, develop negotiation positions, negotiate and award as well as all post-award administrative functions
  • Conduct pre-proposal and bid conference(s) to arrive at a clear understanding of what is required under the proposed solicitation and upon a contract award.
  • Monitor the performance and amend the subcontracts to reflect changing subcontract requirements, and subcontract closeout etc.
  • Monitoring subcontractor compliance, performance and deliverables Ensures timely submission of technical progress reports; provides input on weekly status reports to the National Institute of Allergy and Infectious Diseases (NIAID) customer issuing modifications; maintaining subcontract files and related documents Participates in evaluations of the proposal received and upon award, administering and maintaining administration of the resulting subcontract Monthly accruals for any services performed, receives and approves payment of invoices from subcontractors.
Aspiration Software, Inc - Contracts Administrator
, , 01/2012 - 01/2014
  • Acted as the primary point of contact between the company and the customer, ensuring that all contractual matters were addressed efficiently and promptly Monitored the administration of prime contracts and subcontracts including the review, approval and processing of all contractual actions and modifications with considerable autonomy Ensured contract practices, transactions and documentation complies with FAR/DFAR, company policies, and contract requirements Ensured compliance with governmental law, company, and divisional policies on contractual actions Provided interpretation of contracts to internal and external customers and monitors the fulfillment of contractual obligations Prepared and review cost proposals including analysis of solicitation requirements, and development of proposal responses to the government and commercial customers Responsible for negotiating assigned subcontract terms and conditions for subcontracts Coordinated with accounting and finance department in administering contract invoicing and payments, job cost management, contract audit/filing and close-out processes Responsible for communicating and maintaining a filing system of correspondence to and from customers regarding contracts and procurement matters Coordinated with program managers to ensure adequate resources are available; project completion and monthly reports and deliverables are submitted per the contracts requirements Obtain and evaluated proposals and quotes; determined offers responsiveness, responsibility and eligibility for award Interfaced and coordinated with contractor/subcontracting, intercompany, interdepartmental and internal department personnel to provide excellent customer service Provided assistance in coordinating developing and producing procurement documentation such as proposals, acquisitions plans, source selection plans and evaluations criteria, statement of work, data submittal requirements and proposals preparations instructions Supported company's compliance with Government socioeconomic programs and initiatives.
- Contracts Administrative Specialist
, , 01/2011 - 01/2012
  • Performed a wide range of administrative functions and tasks with limited supervision to include: Entry of contract data into a variety of company databases and electronic filing systems Upon contract award and/or receipt of contract modifications, reviewed contracts and prepared (Master Contract Set-up forms)MCSF to flow critical contractual requirements to accounting and other functional organizations Conducted monthly audits to ensure file management compliance Coordinated and prepared shipments of contractual documentation to offsite storage facility Provided general or specialized administrative support to Management and Contracts Administrators Developed pertinent information and communicate it to internal customers in a timely and appropriate manner Researched and analyzed information and data to prepare reports Prepared routine correspondence in accordance with organizational standards Provided assistance as needed with research Miscellaneous tasks to support contract administrators and management team Attended and completed 6 Sigma Training and Certification.
Fortisbc - Contracts Assistant
City, , 01/2008 - 01/2011
  • Purchased and approved requisitions for up to $100,000 through Ariba Buyer Purchasing System (PASS) Responsible for sending approved vendors RFQ's for purchases $5,000 and over Prepared review packages of any contracts above one million dollars in value for the Office of the Attorney General Draft and edit small grants as assigned Facilitated invoice processing with the verification of valid purchase orders in PASS; included auditing required purchase order data to ensure quality control and adherence to procurement policies Prepared and issue Request For Quotes (RFQ) , review, and award according to lowest bidder and required SOW Responsible for compiling and maintenance of the Vendor List database; receives requests for contract information from CFSA administrators and assembles the available background data for review by a specified deadline Responsible for revisiting administrative operating procedures, identify ways of improvement, and make recommendations to the contracting officer Prepared contractors' compliance documents and W-9 forms for processing Receive and respond to queries and complaints from District Government officials, vendors and CFSA personnel regarding established procurement policies and procedures Prepared bid sheets and contract materials for bid openings; coordinates and assists in the development of administrative projects and activities as assigned Coordinated written correspondence to contractors involved with expiring contracts; compliance documents, budgets etc Scheduled staff and contractor meetings for discussions regarding program and/or facility issues Maintained a confidential filing system of contracts, correspondence and other related documents Prepared and maintained monthly statistical reports.
  • Tracks centralized services and types of contractual services awarded by the agency Responsible for ensuring the departments assigned interns had an adequate work load and assignments that met their specific skill set Managed inventory of office supplies/equipment, and reserves office repair services.
  • Provided clerical, technical, and administrative support for Contracts and Procurement Administration personnel Performed other related duties as assigned.
Professional Affiliations
National Contract Management Association, Frederick MD. Chapter February 2013-Presentd plan 3
Skills
accounting, accruals, acquisitions, administrative, administrative support, agency, Attorney, auditing, budgets, clerical, competitive, Contracts, excellent customer service, databases, database, documentation, edit, filing, file management, finance, forms, functional, Government, grants, interpretation, inventory, invoicing, law, materials, meetings, Office, monitors, negotiating, negotiation, negotiations, organizational, personnel, policies, prime, processes, Procurement, producing, progress, proposals, proposal, Purchasing, quality control, Research, Sigma, supervision, written

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Resume Overview

School Attended

  • University of Maryland University College Graduate School of Management and Technology
  • Charleston Southern University

Job Titles Held:

  • Subcontracts Administrator
  • Contracts Administrator
  • Contracts Administrative Specialist
  • Contracts Assistant

Degrees

  • Masters of Business Administration
  • Bachelor of Arts

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