LiveCareer-Resume
Jessica
Claire
resumesample@example.com
(555) 432-1000,
Montgomery Street, San Francisco, CA 94105
:
Summary

Results-driven Administrative Coordinator skilled at optimizing business procedures and meeting & event planning functions. 12 years' experience in a highly service-oriented administrative support role at the Admissions Office at Harvard Medical School. Have built positive and strong relationships with students, faculty, and senior administrators.

A natural leader with an analytical mind.

Skills
  • Excellent interpersonal & Communication skills
  • Detail oriented and highly organized
  • Proactive problem solver and strategic thinker
  • Thrive in a deadline driven work environment
  • Skilled in calendar management and meeting planning
  • Records management and database skills
  • Fluent in English, Hindi, Tibetan and Nepali
  • Proficient in Word, Excel, Powerpoint, Outlook, Adobe, Zoom
Education and Training
Harvard Extension School Boston, MA, Expected in 2018 Master of Liberal Arts in Extension Studies ALM : Business Management - GPA :

Certificate in Strategic Management

M.S.Ramaiah Institute of Management Bangalore, India, Expected in 1997 Bachelors in Hospitality Management : Hospitality Administration And Management - GPA :
Experience
Principia Biopharma Inc. - Subcommittee Manager /Admissions Coordinator
Bentonville, AR, 10/2014 - 04/2020

Administrative duties and Communications support:

  • Served as primary liaison for MD program applicants, faculty and administrators on policy, timelines and logistics; facilitated transition of application review from hard copy to online.
  • Advised degree applicants on MD program, pre-med requirements and evaluated students' course eligibility; maintained detailed enrolled student data.
  • Collaborated with vendors to develop web and print materials; coordinated updates to database AMP to ensure it is fully customized to support enrollment and records functions.
  • On-boarded new faculty hires and scheduled their interviews; trained 30 support staff members on daily administrative functions.

Event Planning and Content Management:

  • Organized admissions events including Revisit Weekend, Faculty Orientation, and Training sessions attended by more than 200 participants.
  • Coordinated pre and post-event logistics that including calendar set-up, travel / speaker arrangements, vendor negotiation, budget management and follow-up.
  • Developed briefing material for information sessions, orientations, and training sessions.
  • Advised admissions ambassadors on daily program activities and solicited their feedback.
Harvard Medical School - Subcommittee Manager
City, STATE, 01/2008 - 09/2014

Committee Meeting Planner:

  • Facilitated meeting logistics for two admissions subcommittees and provided strategic administrative support to 40 members, coordinated logistics from planning phase to delivery.
  • Coordinated logistics that entailed calendar, rooms, audio visual, and catering set up, travel arrangements for participants; prepared electronic files, meeting dockets; monitored attendance, evaluated cost proposals and reconciled catering budget.
  • Proactively anticipated the needs of faculty members, identified and addressed potential issues, made informed decisions and proposed effective solutions.
  • Generated periodic reports and reported synthesized data to chairs for planning purposes; troubleshot IT related issues.
  • Supervised the daily administrative and database functions of 30 support staff members.
Harvard Medical School - Administrative Assistant
City, STATE, 09/2007 - 12/2007
  • Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance and efficiency.
  • Kept front desk presentable, managing incoming calls and visitors with utmost professionalism.
  • Coordinated travel arrangements, including booking flights, hotel rooms and car rentals for staff traveling to domestic and international locations.
  • Maintained and updated office records and supported the work of admissions coordinators and subcommittee managers.

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Resume Overview

School Attended

  • Harvard Extension School
  • M.S.Ramaiah Institute of Management

Job Titles Held:

  • Subcommittee Manager /Admissions Coordinator
  • Subcommittee Manager
  • Administrative Assistant

Degrees

  • Master of Liberal Arts in Extension Studies ALM
  • Bachelors in Hospitality Management

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