Results-driven Administrative Coordinator skilled at optimizing business procedures and meeting & event planning functions. 12 years' experience in a highly service-oriented administrative support role at the Admissions Office at Harvard Medical School. Have built positive and strong relationships with students, faculty, and senior administrators.
A natural leader with an analytical mind.
- Excellent interpersonal & Communication skills
- Detail oriented and highly organized
- Proactive problem solver and strategic thinker
- Thrive in a deadline driven work environment
- Skilled in calendar management and meeting planning
- Records management and database skills
- Fluent in English, Hindi, Tibetan and Nepali
- Proficient in Word, Excel, Powerpoint, Outlook, Adobe, Zoom
Certificate in Strategic Management
Bentonville, AR, 10/2014 - 04/2020
Administrative duties and Communications support:
- Served as primary liaison for MD program applicants, faculty and administrators on policy, timelines and logistics; facilitated transition of application review from hard copy to online.
- Advised degree applicants on MD program, pre-med requirements and evaluated students' course eligibility; maintained detailed enrolled student data.
- Collaborated with vendors to develop web and print materials; coordinated updates to database AMP to ensure it is fully customized to support enrollment and records functions.
- On-boarded new faculty hires and scheduled their interviews; trained 30 support staff members on daily administrative functions.
Event Planning and Content Management:
- Organized admissions events including Revisit Weekend, Faculty Orientation, and Training sessions attended by more than 200 participants.
- Coordinated pre and post-event logistics that including calendar set-up, travel / speaker arrangements, vendor negotiation, budget management and follow-up.
- Developed briefing material for information sessions, orientations, and training sessions.
- Advised admissions ambassadors on daily program activities and solicited their feedback.
City, STATE, 01/2008 - 09/2014
Committee Meeting Planner:
- Facilitated meeting logistics for two admissions subcommittees and provided strategic administrative support to 40 members, coordinated logistics from planning phase to delivery.
- Coordinated logistics that entailed calendar, rooms, audio visual, and catering set up, travel arrangements for participants; prepared electronic files, meeting dockets; monitored attendance, evaluated cost proposals and reconciled catering budget.
- Proactively anticipated the needs of faculty members, identified and addressed potential issues, made informed decisions and proposed effective solutions.
- Generated periodic reports and reported synthesized data to chairs for planning purposes; troubleshot IT related issues.
- Supervised the daily administrative and database functions of 30 support staff members.
City, STATE, 09/2007 - 12/2007
- Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance and efficiency.
- Kept front desk presentable, managing incoming calls and visitors with utmost professionalism.
- Coordinated travel arrangements, including booking flights, hotel rooms and car rentals for staff traveling to domestic and international locations.
- Maintained and updated office records and supported the work of admissions coordinators and subcommittee managers.
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Resume Overview
School Attended
- Harvard Extension School
- M.S.Ramaiah Institute of Management
Job Titles Held:
- Subcommittee Manager /Admissions Coordinator
- Subcommittee Manager
- Administrative Assistant
Degrees
- Master of Liberal Arts in Extension Studies ALM
- Bachelors in Hospitality Management
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