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Subcommittee Manager /Admissions Coordinator Resume Example

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SUBCOMMITTEE MANAGER /ADMISSIONS COORDINATOR
Summary

Results-driven higher education professional skilled at optimizing administrative procedures and meeting & event planning functions.

12 years experience in a highly service oriented administrative support role from the Admissions Office at Harvard Medical School. Have built positive and strong relationships with students, faculty, and senior administrators. A natural leader with an analytical mind who always puts others before self.

Skills
  • Excellent interpersonal & Communication skills
  • Provide detail oriented and organized administrative support
  • Proactive problem solver and strategic thinker
  • Thrive in a deadline driven work environment
  • Skilled in calendar management and meeting planning
  • Records management and database skills
  • Fluent in English, Hindi, Tibetan and Nepali
  • Proficient in Word, Excel, Powerpoint, Outlook, Adobe, Zoom
Experience
October 2014
to
April 2020
Company NameCity, StateSubcommittee Manager /Admissions Coordinator

Administrative duties and Communications support:

  • Served as primary liaison for program applicants, students, faculty and administrators on MD Pathways program information, policy, timelines and logistics.
  • Advised degree applicants on MD program requirements, evaluated accepted student premed course requirements and determined student eligibility.
  • Maintained detailed and accurate enrolled student data, tracked student course updates via excel and prepared incoming class folders for inter-office transfers.
  • On-boarded new faculty hires and scheduled their interviews.
  • Tracked updates to admissions database AMP with Zap solutions to ensure AMP is fully customized to support office enrollment and records management functions.
  • Developed communications content for web and print messaging with vendors.
  • Supervised the daily administrative and database functions of 30 support staff members.
  • Facilitated the transition of HMS application review process from hard copy to an online system.

Event Planning and Content Management:

  • Organized annual admissions events including Revisit Weekend, Faculty Orientation, and Training sessions attended by more than 200 participants.
  • Coordinated pre and post-event activities including planning, negotiating with vendors, managing budget and providing ongoing updates to key stakeholders.
  • Developed and designed content for information sessions, faculty orientations, and student training sessions.
  • Served as key advisor to the admissions ambassador program on daily program activities and solicited feedback from participants and volunteers to ensure program effectiveness.
January 2008
to
August 2014
Company NameCity, StateSubcommittee Manager

Committee Meeting Planner:

  • Independently facilitated meeting logistics for two admissions subcommittees and provided strategic administrative support to 40 members, coordinated logistics from planning phase to delivery.
  • Coordinated logistics that entailed a complex calendar, rooms, audio visual, and catering set up, travel arrangements for participants; prepared electronic files, meeting dockets; monitored attendance, evaluated cost proposals, reconciled catering budget, generated and reported synthesized data to chairs for planning purposes and troubleshot IT related issues.
  • Proactively anticipated the needs of faculty members, identified and addressed potential issues, made informed decisions and proposed effective solutions.
  • Supervised the daily administrative and database functions of 30 support staff members. Facilitated the transition of HMS application review from hard copy to an online system.
September 2007
to
December 2007
Company NameCity, StateAdministrative Assistant
  • Supported office administrative needs with timely and knowledgeable clerical assistance to maximize team performance and efficiency.
  • Kept front desk presentable, managing incoming calls and visitors with utmost professionalism.
  • Coordinated travel arrangements, including booking hotel rooms, car rentals and airfare for staff traveling to domestic and international locations.
  • Maintained and updated office records and supported the work of admissions coordinators and subcommittee managers.
Education and Training
2018
Harvard Extension SchoolCityMaster of Liberal Arts in Extension Studies ALM: Management
  • 3.72 GPA with Certificate in Strategic Management
  • Completed coursework in Strategy, Communications, Organizational Behavior, Negotiation and Organizational Conflict Resolution, Management Essentials, Economics of Business, Finance, Accounting Principles, Non-profit fundraising.
2014
Harvard Extension SchoolCity1 Year Degree Equivalence- Undergraduate Studies: Liberal Arts And General Studies
1997
M.S.Ramaiah Institute of ManagementCityBachelors in Hospitality Management: Hospitality Administration And Management
Leadership and Community Service

Commission on Immigrant Rights and Citizenship (CIRC), Cambridge, MA

Commissioner/ Board Member (November 2019 – November 2022

  • Advocate for immigrant rights in partnership with advocacy organizations such as MIRA/PAIR.
  • Advise the City Manager's office on programs and policies that impact immigrants in Cambridge.

Project Literacy, Watertown, MA

Adult Literacy Tutor (2hrs/week) May 2019 – (ongoing)

  • Teach English language skills to adult non-native speakers
  • Participate in discussions with students, and tutors to understand and identify their needs.

McHaffey and Associates, Boston, MA

Interpreter (2hrs/month) 2008 –present

  • Interpret for immigrants during asylum, green card interviews, and court hearings.
  • Explain USCIS forms to clients and translate affidavits in English for immigration officers.

Harvard South Asia Institute, Cambridge, MA

Volunteer (2hrs/week) May – August 2015

  • Facilitated events for “Harvard for Nepal” initiative to create awareness in the Harvard community and raised funds for its relief and reconstruction work in Nepal following the disastrous 7.8 magnitude earthquake on April 25, 2015.

Tibetan Women's Organization, Kathmandu, Nepal

Volunteer / Tutor/Organization member (1hr/week) 2000 – 2002

  • Taught English language and computer skills to refugee children and adults.
  • Served as an interpreter for organizers and donors during fundraising events.
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Resume Overview

School Attended

  • Harvard Extension School
  • M.S.Ramaiah Institute of Management

Job Titles Held:

  • Subcommittee Manager /Admissions Coordinator
  • Subcommittee Manager
  • Administrative Assistant

Degrees

  • Master of Liberal Arts in Extension Studies ALM : Management
    1 Year Degree Equivalence- Undergraduate Studies : Liberal Arts And General Studies
    Bachelors in Hospitality Management : Hospitality Administration And Management

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