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Summary
OBJECTIVE: Energetic, resourceful and passionate professional seeking an administrative position bringing exceptional secretarial skills, accounting skills and a highly organized approach to provide effective support to the office. QUALIFICATIONS SUMMARY:
Adaptable and ambitious secretary with over ten years of varied administrative work experience and proven ability to handle and manage an office environment
Possess effective organizational skills in addition to willingness to work above and beyond the call of duty
Excellent computer skills in Microsoft Office Applications and other related office software
Attend and take advantage of any and all Computer and Leadership training workshops given by the University
Equally effective working independently and in cooperation with others
Strong customer, interpersonal and communication skills
Skills
Academic
Administrative
Administrative support
Billing
Budgets
Customer service
Expense reports
Forms
Director
Materials
Meetings
Access
Excel
Mail
Office
Organizing
Payroll
Policies
Secretarial
Fluent in Spanish
Supervision
Telephone
Travel arrangements
Type
Experience
12/2006 to CurrentStaff AssistantAlachua County, Fl | Gainesville, FL,
Provide administrative/management support to the Library Director, other Library staff and assist in the establishment of the office maintenance for the Library.
Manage and maintain confidential correspondence including overseeing the departmental budgets and/or grant funding for the Library accounts.
Work with Banner to monitor and record expenditures to ensure compliance with established guidelines.
Including review of allocations and spending through institutional budgets, contract and grant budgets and discretionary funding from income.
Work proficiently in the Banner system to complete and monitor all purchase orders and requisitions on a departmental basis including all follow-up activities with vendors and internal departments.
Manage and maintain departmental payroll, attendance records and complete timesheet preparation in Web Time Entry (WTE).
Maintain staff calendar for office, including calendar for educational opportunities presented to the Librarians.
Manage and maintain reservation schedules for Library rooms made available to the University and work with 25live as needed.
Responsible for all internal billing (IDTs) and external billing (Loansome Doc) to outside patrons for library services.
Manage billing and payment of invoices and provide follow-up on payment where necessary.
Provide resource and service needs as they relate to the areas of responsibility and reports these to the Library Director.
Create new policies and procedures and manage their implementation in these areas.
Provide customer service assistance to students, staff and faculty while expanding my fund of knowledge to comprehend the Library's daily operations and services offered.
Provide travel arrangements and travel expenses for staff, including necessary correspondence and administrative details.
Perform other duties as assigned.
12/2003 to 12/2006Secretary IIBaptist Health - Alabama | Montgomery, AL,
Provide administrative support to the Associate Dean for Academic Affairs.
Establish priorities and schedule all appointments, meetings, functions at own discretion, and maintain daily calendar for Associate Dean.
Arrange and coordinate detailed travel arrangements and reservations for Associate Dean compiling documents for travel related meetings and submit travel expense reports for reimbursements.
Provide support to ensure the priority of the medical students, issues and education.
Answer and screen telephone calls for Associate Dean.
Submit and record Continuing Medical Education (CME) credits to the American Osteopathic Association (AOA) for conferences organized and given by our CME Department.
Coordinate special projects for Associate Dean as required.
Assisted in the preparation for the University's Commission of Osteopathic College Accreditation (COCA) visit.
Responsible for coordinating, organizing and collecting information for the new curriculum being introduced.
Responsible for transcribing dictation for memos, forms, lecture materials, and distribution of confidential correspondence.
Perform confidential secretarial duties and maintain confidential correspondence and files.
Review and sort incoming correspondence for Associate Dean.
Cross-cover as needed in the Academic Affairs Department.
Provide customer service to students and faculty including Notary Public service to the students and faculty.
Perform other duties as assigned.
12/1999 to 12/2003Secretary IIBaptist Health - Alabama | Montgomery, AL,
Provide administrative and secretarial support to the Associate Dean of Graduate Medical Education and to the Manager of Postdoctoral Training.
Process verifications, applications and general paperwork for the interns, attending physicians and residents.
Review and sort incoming mail for office staff.
Assist with the organization of housestaff activities.
Organize and take part in interview process for intern applicants.
Attend and take minutes of monthly administrative meetings.
Type correspondence, and follow up with professional contacts for the Associate Dean and Manager.
Maintain housestaff records in Access and Excel.
Provide customer service to all housestaff.
Office supervision and general secretarial duties.
Education and Training
Expected in Diploma | Business TechnologyCamden County Technical School, Pennsauken, NJGPA:
Expected in Certificate
Administrative Specialist | The Cittone Institute, Mt. Laurel, NJGPA:
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