Over 20+ years of progressive administrative support experience; highly efficient administrative assistant; well established in administrative environments that are fast-paced and challenging.
|
President of a non-profit organization.
Effectively and efficiently managed the office of three physicians for 9 years.
Completed the Research Cost Compliance certificate. (RCC)
- office manager to Otology/Neurotology/Skull Base Surgery physicians and Facial Plastic Physician for the Department of Surgery.
- reconciled procurement card statements and travel reimbursements through the WORKS system.
- performed responsible administrative and secretarial duties of a complex and confidential nature; on-boarding of new physicians; data entry; maintained weekly calendar and OR schedule in MS Outlook.
- maintained divisional or departmental files or records, reports and correspondence required for reference and efficient operation of division; worked closely with clinic staff to ensure effective and efficient patient care.
- scheduled and coordinated arrangements for seminars and conferences and established appointments, meetings and speaking engagements; served as a resource person; interviewed callers; answered questions concerning departmental or divisional activities and transmitted instructions and/or information to and from staff members; served as a liaison with executive medical staff; clinic and administrative staff.
- prepared agenda and handouts for physician meetings(power point slides, excel spreadsheets etc).
- planned travel arrangements for three physicians.
- designed powerpoint presentations for monthly divisional meetings with top-level executives.
- arranged appropriate international travel, visas, and agendas for international travel.
- scheduled physician meetings and assisted with meeting materials and agendas.
- collaborated with other administrative team members, human resources and the finance department on special projects and events.
- handled and distributed all incoming and outgoing mail.
- wrote and distributed meeting minutes to appropriate individuals.
- investigated issues and problems and drafted responses to urgent requests.
- approved travel expenses and reimbursement requests.
- recorded and filed patient data and medical records.
- wrote clear and detailed clinical phone messages for physicians.
- scheduled surgeries and procedures in conjunction with Surgical Coordinator.
- retrieved physician correspondence from dictation service and made edits when necessary.
- scheduled patient appointments.\
- scheduled radiology exams for patients.
- scheduled radiology exams for patients.
- communicated with medical transcriptionists regarding patient medical records.
- assisted the Finance/Treasury Department
- composed various letters to the Securities Exchange Commission (SEC) using MS Word.
- deposited checks for the Quintiles Corporation.
- distributed lockbox information to various divisions within the Quintiles Corporation.
- assisted the Accounts Payable department with coding invoices.
- maintained quarterly attendance for the Board of Directors.
- constructed and maintained the Executive Monthly binder, as well as the Earning Release binder for the company's Executive Committee.
- completed monthly, quarterly and annual bank reconciliations .
- assisted the CFO with the production of the monthly financials, management reports and board packages.
- assisted with submission of NIH grants; page formatting and final grant preparation.
- helped with submission of IRB protocols and IACUC protocols.
- kept track of accounting reports using MS Excel.
- coordinated daily office operations composed letters and formatted scientific papers.
- scheduled and coordinated meetings.
- assisted in performing work related assignments for other Professors.
- prepared budgets for grants.
Accounts Payable, Administrative, Budgets, Excellent Oral Communication,Conference, data entry, Finance, grants, leadership skills, letters, materials, Medical Terminology, meetings, Excel spreadsheets, MS Excel, Excel, Exchange, Microsoft Office, office, MS Outlook, Outlook, Power Point, MS Word, WORKS, Notary Public, page, procurement, coding, protocols, speaking, Research, SAP, scientific, secretarial, Securities, seminars, time management, transcription, Treasury, Excellent written
- Guardian Ad Litem Volunteer with Durham County
By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy
Disclaimer
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score
could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
resume Strength
- Length
- Personalization
- Strong Summary
- Target Job
Resume Overview
School Attended
- Mount Olive College
- Katharine Gibbs Business School
Job Titles Held:
- Administrative Assistant
- Administrative Assistant
- Staff Assistant
Degrees
- BS Degree
- Corporate Assistant Certificate obtained
By clicking Customize This Resume, you agree to our Terms of Use and Privacy Policy
