LiveCareer
LiveCareer
  • Dashboard
  • Jobs
  • Resumes
  • Cover Letters
  • Resumes
    • Resumes
    • Resume Builder
    • Resume Examples
      • Resume Examples
      • Nursing
      • Education
      • Administrative
      • Medical
      • Human Resources
      • View All
    • Resume Search
    • Resume Templates
      • Resume Templates
      • Nursing
      • Education
      • Medical
      • Human Resources
      • Customer Service
      • View All
    • Resume Services
    • Resume Formats
    • Resume Review
    • How to Write a Resume
    • CV Examples
    • Resume Objectives
  • Cover Letters
    • Cover Letters
    • Cover Letter Builder
    • Cover Letter Examples
      • Cover Letter Examples
      • Education
      • Medical
      • Human Resources
      • Customer Service
      • Business Operations
      • View All
    • Cover Letter Services
    • Cover Letter Templates
    • Cover Letter Formats
    • How to Write a Cover Letter
  • Jobs
    • Mobile App
    • Job Search
    • Job Apply Tool
    • Salary Calculator
    • Business Letters
    • Job Descriptions
  • Questions
  • Resources
  • About
  • Contact
  • 0Notifications
    • Notifications

      0 New
  • jane
    • Settings
    • Help & Support
    • Sign Out
  • Sign In
Member Login
  • LiveCareer
  • Resume Search
  • Staff Assistant
Please provide a type of job or location to search!
SEARCH

Staff Assistant Resume Example

Resume Score: 100%

Love this resume?Build Your Own Now
STAFF ASSISTANT
Summary

Over 20+ years of progressive administrative support experience; highly efficient administrative assistant; well established in administrative environments that are fast-paced and challenging.

Highlights
  • proficient in the DUMC Computer Systems, IDX, SAP, R/3, Microsoft Office; Power point, Excel and Outlook Olympus transcription module, Medical Terminology
  • highly motivated and organized
  • able to develop excellent working relationships
  • excellent written, oral and communicative skills
  • excellent time management and leadership skills
  • Notary Public
  • maintains confidentiality
  • people-oriented

Accomplishments

President of a non-profit organization.

Effectively and efficiently managed the office of three physicians for 9 years.

Completed the Research Cost Compliance certificate. (RCC)

Experience
Duke University Medical CenterDurham, NCStaff Assistant01/2004 to 06/2013
  • office manager to Otology/Neurotology/Skull Base Surgery physicians and Facial Plastic Physician for the Department of Surgery.
  • reconciled procurement card statements and travel reimbursements through the WORKS system.
  • performed responsible administrative and secretarial duties of a complex and confidential nature; on-boarding of new physicians; data entry; maintained weekly calendar and OR schedule in MS Outlook.
  • maintained divisional or departmental files or records, reports and correspondence required for reference and efficient operation of division; worked closely with clinic staff to ensure effective and efficient patient care.
  • scheduled and coordinated arrangements for seminars and conferences and established appointments, meetings and speaking engagements; served as a resource person; interviewed callers; answered questions concerning departmental or divisional activities and transmitted instructions and/or information to and from staff members; served as a liaison with executive medical staff; clinic and administrative staff.
  • prepared agenda and handouts for physician meetings(power point slides, excel spreadsheets etc).
  • planned travel arrangements for three physicians.
  • designed powerpoint presentations for monthly divisional meetings with top-level executives.
  • arranged appropriate international travel, visas, and agendas for international travel.
  • scheduled physician meetings and assisted with meeting materials and agendas.
  • collaborated with other administrative team members, human resources and the finance department on special projects and events.
  • handled and distributed all incoming and outgoing mail.
  • wrote and distributed meeting minutes to appropriate individuals.
  • investigated issues and problems and drafted responses to urgent requests.
  • approved travel expenses and reimbursement requests.
  • recorded and filed patient data and medical records.
  • wrote clear and detailed clinical phone messages for physicians.
  • scheduled surgeries and procedures in conjunction with Surgical Coordinator.
  • retrieved physician correspondence from dictation service and made edits when necessary.
  • scheduled patient appointments.\
  • scheduled radiology exams for patients.
  • scheduled radiology exams for patients.
  • communicated with medical transcriptionists regarding patient medical records.
Quintiles TransnationalDurham, NCAdministrative Assistant12/2000 to 08/2003
  • assisted the Finance/Treasury Department
  • composed various letters to the Securities Exchange Commission (SEC) using MS Word.
  • deposited checks for the Quintiles Corporation.
  • distributed lockbox information to various divisions within the Quintiles Corporation.
  • assisted the Accounts Payable department with coding invoices.
  • maintained quarterly attendance for the Board of Directors.
  • constructed and maintained the Executive Monthly binder, as well as the Earning Release binder for the company's Executive Committee.
  • completed monthly, quarterly and annual bank reconciliations .
  • assisted the CFO with the production of the monthly financials, management reports and board packages.
University of North CarolinaChapel Hill, NCAdministrative Services Assistant V09/1997 to 12/2000
  • assisted with submission of NIH grants; page formatting and final grant preparation.
  • helped with submission of IRB protocols and IACUC protocols.
  • kept track of accounting reports using MS Excel.
  • coordinated daily office operations composed letters and formatted scientific papers.
  • scheduled and coordinated meetings.
  • assisted in performing work related assignments for other Professors.
  • prepared budgets for grants.
Education
BS Degree:Business Administration: Health Care ManagementSpring 2015Mount Olive College, Mount Olive, NCBusiness Administration: Health Care Management
Corporate Assistant Certificate obtained1996Katharine Gibbs Business School, Montclair, NJ
Work History
QuintilesDurham, NCAdministrative Assistant
Department of Computer ScienceChapel Hill, NCAdministrative Assistant
Department of SurgeryDurham, NCStaff Assistant01/2004 to 06/2013
Interests
Guardian Ad Litem Volunteer with Durham County
Skills

Accounts Payable, Administrative, Budgets, Excellent Oral Communication,Conference, data entry, Finance, grants, leadership skills, letters, materials, Medical Terminology, meetings, Excel spreadsheets, MS Excel, Excel, Exchange, Microsoft Office, office, MS Outlook, Outlook, Power Point, MS Word, WORKS, Notary Public, page, procurement, coding, protocols, speaking, Research, SAP, scientific, secretarial, Securities, seminars, time management, transcription, Treasury, Excellent written

Additional Information
  • Guardian Ad Litem Volunteer with Durham County
Build Your Own Now

DISCLAIMER

Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

Resume Overview

Companies Worked For:

  • Duke University Medical Center
  • Quintiles Transnational
  • University of North Carolina
  • Quintiles
  • Department of Computer Science
  • Department of Surgery

School Attended

  • Mount Olive College
  • Katharine Gibbs Business School

Job Titles Held:

  • Staff Assistant
  • Administrative Assistant
  • Administrative Services Assistant V

Degrees

  • BS Degree : Business Administration: Health Care Management Spring 2015
    Corporate Assistant Certificate obtained 1996

Create a job alert for [job role title] at [location].

×

Advertisement

Similar Resumes

View All
Staff-Assistant-resume-sample

Staff Assistant

US Department Of Transportation

Temple Hills, Maryland

Staff-Assistant-resume-sample

Staff Assistant

Rowan University School of Osteopathic Medicine

Merchantville, New Jersey

Staff-Assistant-resume-sample

Staff Assistant

United Nations-WFP

Fairfield, California

About
  • About Us
  • Privacy Policy
  • Terms of Use
  • Sitemap
Help & Support
  • Work Here
  • Contact Us
  • FAQs
Languages
  • EN
  • UK
  • ES
  • FR
  • IT
  • DE
  • NL
  • PT
  • PL
Customer Service
customerservice@livecareer.com
800-652-8430 Mon- Fri 8am - 8pm CST
Sat 8am - 5pm CST, Sun 10am - 6pm CST
  • Stay in touch with us
Site jabber winner award

© 2021, Bold Limited. All rights reserved.