sr administrative assistant resume example with 10+ years of experience
Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Professional Summary
Detail-oriented professional promoting expertise in supply chain planning. Confident Procurement Coordinator knowledgeable in managing vendor relations, tracking products and the methods needed to obtain the best pricing. Resourceful Project Coordinator with 8 years of expertise in organizing business operations, financial oversight and resource management to achieve smooth flow and project operations. Leads procurement of resources including equipment and supplies. Monitors projects by adhering to production schedule and budget, managing production team, identifying problems and providing targeted solutions. Knowledgeable in accounting principles, bookkeeping, budget and financial management.
Skills
Project Management
Contract Negotiation Expertise
Staff Retention
Budget Administration
Conflict Management
Project Planning
Contract Management
Performance Improvement
Quality Assurance and Control
Client Relations
Microsoft Office Suite Expertise
Project Scope Analysis
Education
Dunya University Kabul, Afghanistan , Expected in 12/2017 ā āBBA:Management Science - GPA:
Certifications
Quick Books and Financial Management
Basics of Human Resources Management
Position Classification for Supervisors and Administrative Staff (CLAS8102)
PMP Training
Work History
Arapahoe County - Sr. Administrative Assistant Littleton, CO, 03/2022 - Current
Leading training projects for Civil and Foreign Service employees and coordinating on schedules and budget allocations.
Leading awards program for Near Eastern Affairs and South Central Asia bureaus (NEA-SCA) and Thirty-two posts and Embassies while managing all aspects of logistics and coordinating with vendors for contracts and agreements.
Conducted on-boarding to help new hires adjust to administrative and performance aspects of jobs.
NEA-SCA coordinator for awards program providing subject matter expertise on FAM-FAH regulations.
Managed availability of supplies from vendors by ensuring core items were on hand to keep inventory values low and consistently moving.
Developed and presented forecast accuracy and performance reports to identify problems and opportunities of new HR system and made recommendations for improvements to demand plan.
Bay Home And Window - Lead Human Resources Assistant Gilroy, CA, 08/2018 - 11/2021
Draft memos, E-mails and SOPs regarding various HR issues, such as arrival and departure cable, and updating KEPAS.
Reviewed and approved the eCC for the MED clearance, OIP clearance in Washington and Regional Security Office (RSO) to confirm that all newcomers have been approved for
blue or yellow badge before the newcomersā arrival.
Monitored OIPās weekly arrival list and eCC list to have a complete and accurate view of arriving personnel.
Schedules all new arrivals over 7 days for the RSO briefs. Monitored established
Afghanistan personnel tracking database to track departing personnel and contacting them
90 days in advance to confirm their departure dates.
Drafts diplomatic notes and submitting for approval to the senior HRO. Sending access
requests through e-services to all employees who come to Kabul.
Proceeding Danger Pay (DS-4235) and Presence Memorandum memo for all short new
term USDH TDYers. Providing Customer Service on Extension requests.
Proceeding check out reminders and submitting TMFIVE departure cables. Updating GFS
with upcoming Departureās list. Generating folders, filing all types of cables and
documents of American officers, and keeping the folders on accurate destinations.
Processing of DS-4211 and SF-1190 for new arriving personnel. Arriving employee in
OPS (Post Personnel). Processing TMEIGHT Arrival Cable Arrival Notices. Processing
ASLIP (Asymmetric Language Incentive Pay) Cable for new eligible arriving employees.
Coordinating with NEASCA-EX-SMA for ISMA. Proceeding and coordinating the Arrival
Package with GFS and Pay intake. Proceeding and coordinating ASLIP Package with GFS
and Pay intake.
Drafting cables to stop/start Allowances, TM5, TM8, Arrival Notice, EVT, curtailment,
reassignment and ISMA.
Medanta Tele Medicine - Project Coordinator City, STATE, 04/2012 - 12/2017
Supervised multiple projects from project start through delivery by prioritizing needs and delegating assignments.
Liaised between departments to facilitate communication and keep appropriate parties updated on project developments.
Supporting organization's strategies and resolved conflicts and negotiated mutually beneficial agreements between parties.
Managed and developed implementation of new procurement forecasting metrics and initiative that helped procurement team of 5 to stay focused.
Kept projects on schedule by managing deadlines and adjusting workflows.
Maintained database and spreadsheets with accurate inventory and status.
Maintained open communication by presenting regular updates on project status to customers.
Tracked project and team member performance closely to quickly intervene in mistakes or delays.
Facilitated workshops to collect project requirements and user feedback.
Compiled qualitative and quantitative data into excel spreadsheets using advanced formulas and macros.
Directed changes to project scope and cost and implemented appropriate change management processes to keep project on track.
Established and managed change management processes to fulfill successful project transitions.
Monitored project progress, identified risks and implemented corrective measures to acquire success.
Accomplishments
Designed and launched the [Project Name] Project, resulting in a [Number]% increase in market share for the company.
Collaborated with team of [Number] in the development of [Project name].
Documented and resolved [Issue] which led to [Results].
Improved customer satisfaction ratings by [Number]% by [Action taken].
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