Sr Administrative Assistant Resume Example

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Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -

Dedicated Senior Administrative Assistant with solid background in high-volume office environments and focused on delivering exceptional clerical support. Personable and communicative individual with top strengths in balancing multiple responsibilities, communication and organizing workflows gained during 20+ years in field. Detail-oriented and comfortable working alone or with teams to accomplish on-time and accurate clerical tasks.

  • Meeting planning
  • Detailed meeting minutes
  • MS Office Suite knowledge
  • Travel Planning
  • Sensitive material handling
  • 10-key proficiency
  • Excel spreadsheets
  • Time Management
  • Proofreading
  • Scheduling and calendar management
  • Multitasking and prioritization
  • Strong interpersonal skills
  • Multi-line phone systems
  • Self-starter
  • Meticulous attention to detail
  • Dedicated team player
  • Office equipment maintenance
05/2015 to 10/2020
Sr. Administrative Assistant Abbvie, Inc Williamsport, PA,
  • Managed calendar for the Director by scheduling meetings and appointments or interviews.
  • Prepared for and attended Division and Physician-led meetings; took minutes and transcribed them for leadership review.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Coordinated meetings and department activities by acquiring venues, developing guest lists and organizing catering services.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Liaised with senior and executive administrative assistants to handle requests and queries from senior managers.
  • Provided support to the Healing Hands, Caring Hearts Committee by placing orders for awards, pins, and nomination forms. Attended all committee meetings to take minutes. Prepared all nominations for the Chief Nursing Officer's review.
  • Prepared mail and packages for shipment.
  • Arranged travel and hotel reservations for staff.
  • Prepared check requests and travel expense reports.
  • Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
  • Assisted production and distribution of memos, email updates and other forms of communication.
  • Coordinated project materials by managing physical and digital files, monitoring spreadsheets and updating reports.
  • Maintained files for physician contracts; processed physician timesheets and submitted for payment.
  • Greeted visitors or callers daily to handle inquiries or direct to appropriate persons.
  • Maintained inventory of supply closet to prevent shortages of supplies.
  • Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
09/2012 to 05/2015
Administrative Assistant (Two Divisions) Texas Health Resources - THFW City, STATE,

Medical Records - September 2012-March 2013

  • Provided support to Medical Records Manager and staff in general office duties
  • Prepared for and attended Medical Records Committee meeting to take minutes and transcribe for manager's review.
  • Prepared certified mail and packages for shipment
  • Maintained office equipment
  • Ordered office supplies
  • Prepared and tracked correspondence
  • Prepared check requests for payment
  • Collected information for departmental projects and meetings.
  • Collected department mail and answered incoming phone calls
  • Performed additional duties that were temporary in nature due to business needs at management discretion.

Orthopedics, Neuroscience, Trauma - March 2013-May 2015

  • Provided support to Orthopedic Program Manager with securing rooms for meetings, attending meetings to take minutes, in-service education classes, and physician-related correspondence.
  • Attended various committee meetings to take minutes and transcribe for management review.
  • Provided support to multiple Nurse Managers and Educators with projects, banners, and educational material.
  • Performed simple research; entered data into database.
  • Prepared check requests for payment.
  • Maintained inventory in supply closet to prevent shortages of supplies.
  • Prepared certified mail and packages for shipment
  • Arranged travel and hotel accommodations for Nursing-related conferences.
  • Processed travel expense reports for management and nursing team.
  • Scheduled surgery patients for educational classes regarding their procedures.
  • Maintained office equipment.
  • Collected and reported information for departmental projects, meetings, and presentations.
  • Collected department mail and answered incoming phone calls, distributing each as appropriate.
  • Performed additional duties that were temporary in nature due to business needs at management discretion.
01/2012 to 09/2012
Secretary to Navy Regional Housing Director Navy Housing Service Center Via Alutiiq 3SG, LLC City, STATE,
  • Provided quality customer service and administrative assistance to all levels of military and civilian leadership within the Regional Housing Office.
  • Maintained calendar of the Regional Housing Director.
  • Provided logistical support for meetings and conferences; prepared agendas and necessary documents.
  • Developed and maintained spreadsheets.
  • Maintained departmental files and correspondence.
  • Drafted correspondence in accordance with the Department of the Navy regulations, ensuring Navy publications were readily available for administrative reports.
  • Entered financial data for Program Analyst.
  • Handled all incoming calls and visitors.
Education and Training
Expected in 05/1983
High School Diploma:
Winston High School - Winston MO,

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Resume Overview

School Attended
  • Winston High School
Job Titles Held:
  • Sr. Administrative Assistant
  • Administrative Assistant (Two Divisions)
  • Secretary to Navy Regional Housing Director
  • High School Diploma

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