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sr administrative assistant resume example with 16 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Dedicated Sr. Administrative Assistant with solid background in high-volume office environments focused on delivering exceptional clerical and operational support for professionals. Upbeat individual with friendly demeanor and sound judgment to handle diverse daily tasks with minimal oversight. Well-versed in managing office supplies, paperwork and project needs.

Skills
  • Web site content
  • Social media
  • Travel Planning
  • Meeting planning
  • Database management
  • Time management
  • Self-starter
  • Event Planning
  • Workflow coordination
  • Materials ordering
  • Expert in Adobe Acrobat Pro
  • Background in Hardware and Lumber marketing
  • Task Prioritization
  • Ease with Computers and Technology
  • Judgment and Decision Making
  • Appointment Coordination
  • Multitasking and Time Management
  • Schedule Management
Experience
Sr. Administrative Assistant , 06/2021 - Current
Arapahoe County Littleton, CO,
  • Coordinated appointments, meetings and conferences.
  • Coordinated catering services for various functions, including sales trainings and department meetings.
  • Scheduled appointments, meetings and events for management staff.
  • Inventoried and ordered supplies for office.
  • Provided secretarial and office management support while building cooperative working relationships.
  • Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Organized both physical and digital files and updated reports to coordinate project materials.
  • Coordinated travel arrangements and completed expense reports for travel reimbursement.
  • Set up workshops, conferences and meetings by scheduling and reserving rooms and preparing supplies.
  • Composed, edited and typed complex memos and reports with job-related software.
  • Updated system to organize office documentation, maximizing efficiency and increasing productivity.
  • Created spreadsheets in Microsoft Excel for record-keeping and reporting.
  • Scheduled staff and monitored resource allocation to provide optimal coverage and service.
  • Composed correspondence, reports and meeting notes.
  • Prepared and prioritized calendars and correspondence.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
Marketing Coordinator, 05/2015 - 01/2021
Amobee Redwood City, CA,
  • Meeting and event planning.
  • Create Websites for Account Executives.
  • Marketing literature development.
  • Market lead distribution.
  • Miscellaneous marketing projects, including Power Point and promo items.
  • Oversaw marketing for product launches, including public relations, direct mail pieces, sales training and e-mail campaigns.
  • Optimized profitability to meet marketing objectives and drive product line growth from concept through product life cycles.
  • Managed business communications and promoted tradeshow events to bolster marketing presence.
  • Organized development and implementation of diverse marketing campaign collateral, including videos, social media posts and blogs.
  • Designed social and digital marketing strategies to align with business objectives.
  • Supervised and coordinated attendees for trade shows at multiple cities, which included logistics and shipment of booth materials.
Executive Administrative Assistant , 01/2007 - 11/2020
Lpl Financial Services Brentwood, NY,
  • Preformed all General Administrative functions including but not limited to - keeping track of VPs daily schedule, screening incoming calls and mail, handling confidential information.
  • Conducted required research, documentation and reports for executive team, board members and stakeholders.
  • Originated invoices, reports and proposals using QuickBooks.
  • Revised and maintained master calendar for client appointments.
  • Managed director's calendar and prepared meeting agenda and materials.
  • Arranged appropriate travel, agendas, necessary contacts and other information for executive travel.
  • Restocked office and break room supplies to maximize team productivity.
  • Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
  • Set up meeting and event logistics for senior management, including executives and board of directors.
Accounting Assistant, 01/2007 - 05/2015
Lvc Companies Duluth, MN,
  • Process all accounts receivable and payable.
  • Review of travel & expense reports and reimbursement.
  • Process cash receipts in agency management system.
  • Reconcile direct bill commissions and process related broker payables.
  • Reconcile invoice to be paid from vendors and companies.
  • Review and handle corporate credit card transactions - ensure payments are timely and proper approval and supporting documents are provided.
  • Collected W-9 from new client/vendors and process 1099s at year-end.
  • Process monthly auto allowance calculations accurately and on a timely basis.
  • Reconciled all expenses and accounts, including company credit cards and expense accounts.
  • Balanced reports and batch summaries to submit for approval.
  • Investigated and resolved discrepancies in monthly bank accounts.
  • Coded invoices and other records to maintain organized and accurate records.
  • Coordinated timely payments from vendors, clients and account holders.
  • Prepared month-end closing entries for detailed reporting and recordkeeping.
  • Helped change from Quickbooks to EPIC, transferring data and double-checking for accuracy.
  • Evaluated expense reports for accuracy and adherence to company policies.
  • Monitored open accounts and pursued payments to control account balances.
  • Posted financial data in Excel spreadsheets and managed inventory.
  • Resolved vendor and employee inquiries about invoices and purchases quickly through research.
Education and Training
: , Expected in
-
University Of Iowa - Iowa City, Iowa,
GPA:
Status -
High School Diploma: , Expected in 05/1985
-
Iowa City, City High - Iowa City,
GPA:
Status -

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Resume Overview

School Attended

  • University Of Iowa
  • Iowa City, City High

Job Titles Held:

  • Sr. Administrative Assistant
  • Marketing Coordinator
  • Executive Administrative Assistant
  • Accounting Assistant

Degrees

  • Some College (No Degree)
  • High School Diploma

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