senior executive administrative assistant remote resume example with 18+ years of experience

Jessica Claire
Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000 - Cell: - - : - -
Professional Summary
Dedicated, detail-oriented, organized, strategic and bilingual administrative professional seeking an opportunity as an Executive Assistant. Over fifteen years of experience with a solid background in the administrative accounting field.
  • Proficient knowledge in
  • Microsoft Office. Proficient in Profx Systems
  • Engagement Program Financial Accounting Software, Profx Dashboard Accounting Software, XCM Software.
  • Proficient in Skype and Zoom.
Work History
10/2013 to Current
Senior/Executive Administrative Assistant/ Remote Gates, Hudson And Associates Inc. Baltimore, MD,
  • Provide executive level administrative support to five Partners/Principals along with their direct staff for the
  • Audit Oil & Gas Department and back up support for the National Managing Principal for M&A Manage, plan and organize daily/monthly heavy calendar and calls domestic and globally Make all arrangements pertaining to national and international travel Prepare, complete and submit weekly expense reports/client time Track and maintain CPE/Accredited License credits on multiple State Boards of Public Accountancy Prepare reports, financial statements, proofread letters and other documents using word processing, spreadsheet, excel and powerpoint presentation software Arrange board and management meetings, company events and international teleconferences for National
  • Managing Principal for M&A and Lead Partners in the Audit Oil & Gas department Complete personal tasks for all PPDs upon request
  • Provide seamless back-support for Chief of Staff for Audit Growth & Development Assist in special projects regarding Audit Oil & Gas proposals for future clientele Perform data entry consisting of vendor and customer information as well as accounting transactions Assist in Quarterly Meetings regarding future clientele, taking minutes Assisting with cross-functional teams on document deadlines
10/2007 to 10/2013
Executive/Administrative Assistant Related Companies Santa Monica, CA,
  • Responsible for the final review and release of Audit reports, which are distributed to private companies, state and federal agencies, such as the SEC Prepared financial statements, engagement letters, invoices, reports, memos, letters, spread sheets, and other documents for the Audit Department Maintained the department database on all report activity Provided administrative support to the Audit Department which consisted of four partners, one director, five senior managers and several audit staff which totaled over twenty-five Performed tasks including coordinating meetings, travel arrangements, scheduling of staff and preparing/reviewing expense reports Proofread incoming memos, submissions, mail and reports to determine significance; plan distribution Prepared monthly and bi-monthly client statements, bills and invoices for the Audit Department totaling over eight hundred thousand dollars in audit fees File and retrieve confidential time-sensitive corporate documents, records and reports Manage filing systems consisting of over two-hundred clients by coordinating received information using
  • XCM software Provided daily back-up phone support for administrative team to ensure full phone coverage
04/2007 to 10/2007
Receptionist/File Clerk Law Offices Of Andrew Rier, P.A City, STATE,
  • Maintained accounts receivable and filing on client database totaling over half a million in court and client fees Created memos, motions and filed documents with Miami-Dade/Broward Courts Scheduled appointments and assisted in client retainer processing Prepared files for court and updated financial/contact information Assisted paralegals in coordinating trials, appeals and meetings with client families Fulfilled various clerical tasks including filing, data entry and switchboard duties
11/2004 to 04/2007
Receiving and Shipping Trujillo & Sons, Inc City, STATE,
  • Shipping Coordinated and reviewed activities in sales and shipping Administered billing processing functions for delivery and handling charges Maintained customer records Handled data entry and inquiries Accountable for truck driver’s daily trip log for payroll processing
  • Receiving Directed, coordinated and reviewed activities in receiving and record keeping Completed billing functions for warehouse activities which estimated over 500,000 in sales Managed railcar orders and release control with an estimated annual inventory amount more than 1,500,000 lbs
  • Performed data entry for purchasing and receiving Verified railcar demurrage charges
Expected in Dec 2011 to to
Bachelor of Arts: English
Florida International University - Miami, FL
Expected in Aug 2008 to to
Associate of Arts: English
Miami Dade Community College - Miami, FL
Member of the International Association of Administrative Professionals

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Resume Overview

School Attended

  • Florida International University
  • Miami Dade Community College

Job Titles Held:

  • Senior/Executive Administrative Assistant/ Remote
  • Executive/Administrative Assistant
  • Receptionist/File Clerk
  • Receiving and Shipping


  • Bachelor of Arts
  • Associate of Arts

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