senior executive administrative assistant resume example with 18+ years of experience
JessicaClaire
, , 609 Johnson Ave., 49204, Tulsa, OK100 Montgomery St. 10th Floor
H: (555) 432-1000
C:
resumesample@example.com
Date of Birth:
India:
:
single:
:
Professional Summary
15+ years’ experience in Administrative positions within Major Corporate Office environments A self-motivated and cooperative team player, with a unique blend of analytical problem-solving and decision-making capabilities. Extremely flexible in working in a continuously changing mega tasking environment. Proven ability to manage difficult customer situations, bring resolution and satisfaction for both the customer and company. Results oriented innovator noted for building new teams and innovations, driving global experience and exceeding business goals and objectives. Leverage program management methodologies to guide programs through program milestones to completion. Strengths in cross-functional team collaboration, and thought leadership to motivate stakeholders to deliver solutions. A strategic partner with outside organizations and vendors driving process improvements and best practice. Enterprising Senior Executive Administrator with 15 + years of experience. Expert in strategic planning and organization and providing comprehensive support to company leaders. Goal-oriented toward meeting long-term goals through daily organization. Dedicated to excellent customer service, client satisfaction and team communication.
Skills
Administration Vendor Relationship Microsoft Project
Gatekeeper Calendar Management Microsoft Visio
Counseling/Coaching/Mentoring Records Management Microsoft SharePoint XXX0
Staff Training Microsoft Office 2007, XXX0 Adobe Acrobat Pro
Records Management Databases
Invoice Preparation
Administrative Management
Video Conferencing Software
Office Supplies and Inventory
Travel Arrangement Coordination
Report Distribution
Data Research and Compilation
Inquiry Response
Correspondence and Memos
Visitor Greeting
Document Filing and Retrieval
Meeting Agenda Preparation
Business Operations
Call Routing
Calendar and Scheduling Software
Executive Schedule Management
Proper Phone Etiquette
Meeting Support
Status Updates
Hotel Accommodations
Collecting Data
Confidentiality and Discretion
Call Screening
Developing Agendas
Ground Transportation
Executive Calendars
Accounts Payable and Receivable
Travel Administration
Data Entry Software
Advanced MS Office Suite Proficiency
Resourceful Researching
Meeting Agendas and Minutes
Excel Spreadsheets
Office Procedures
Record Retrieval
Reimbursement Management
Data Input
Mail Management
Multi-Line Phone Proficiency
Data Communications
Clerical Support
Vendor Relations
Company Event Coordination
Special Event Projects
Event Calendar Management
Team Support
Meeting Arrangements
Executive Travel
Business Writing
Calendar Maintenance
Expenditures Oversight
Material Preparation
Workflow Improvements
Reservation Coordination
Planning Travel Itineraries
Assigning Projects
Operating Procedures
Work History
Senior Executive Administrative Assistant, 01/2006 - Current Bristow Group, Inc. – Houma, LA,
Organizes flow of work by reviewing correspondence and determining the importance before distributing to executive, answer questions and furnish information to keep executive’s time free of minor detail work
Schedule and maintain heavy calendar of meetings and events for executives
Maintain effective and accurate filing systems that provide quick reference to database of records, ex
Staff personnel records, time sheets, audits files at specific intervals by identify and purging outdated or unnecessary items, and ensure confidentiality of records
Working with the following systems: Concur Expense & Travel, Ariba Buyer, SAP, CREST, StarCite, InMagic Archival Database System and ArtSystem for Corporate Art Collection
Reconciles invoices and maintains current expense and balance records against budgeted dollars for statistical and financial findings that show the department’s accomplishments, productivity levels, operating costs
Prepare travel arrangements, meeting and events itineraries
Serves as backup receptionist
Assist in research and special projects
Maintain and prepare inventory documents (for office supplies and Corporate Art Collection)
Maintained thorough product knowledge of credit union products and services.
Used advanced software to prepare documents, reports and presentations.
Screened calls and emails and responded accordingly to support executive correspondence.
Updated spreadsheets and created presentations to support executives and boost team productivity.
Created expense reports, budgets and filing systems for management team.
Supported business and hospitality needs of corporate partners and staff during meetings and company events.
Organized and coordinated conferences and monthly meetings.
Updated spreadsheets and databases to track, analyze and report on performance and sales data.
Organized envelopes, postage and mail correspondence for staff and leadership.
Processed travel expenses and reimbursements for executive team and senior management group.
Responded to emails and other correspondence to facilitate communication and enhance business processes.
Facilitated training and onboarding for incoming office staff.
Transcribed meeting minutes to support sales, business development and senior management teams.
Developed and maintained automated alert systems for important deadlines.
Took notes and dictation at meetings.
Coordinated events and worked on ad hoc projects.
Volunteered to help with special projects of varying degrees of complexity.
Worked with clients to effectively plan and coordinate logistics for special projects and events.
Promoted team productivity by keeping supplies organized and well-stocked.
Answered high volume of phone calls and email inquiries.
Managed mail and both incoming and outgoing correspondence, mail, email and faxes.
Greeted arriving visitors, determined nature and purpose of visit and directed individuals to appropriate destinations.
Organized logistics and materials for each meeting, arranged spaces and took detailed notes for later dissemination to key stakeholders.
Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
Filed paperwork and organized computer-based information.
Streamlined operations and prioritized tasks, allowing senior staff to increase productivity.
Screened personal and business calls and directed to appropriate party.
Handled incoming and outgoing mail, email and faxes.
Upheld strict timetables by maintaining accurate, balanced calendars.
Managed and reviewed filing and office systems.
Created and managed office systems to efficiently deal with documentation.
Worked with senior management to initiate new projects and assist in various processes.
Executive Development, Human Resource Assistant, receptionist, 06/2005 - 12/2005 NYC Department Of Citywide Administrative Services, Metropolitan College Of New York – City, STATE,
Scheduled and maintained a calendar of educational events to reflect program activities
Prepared meeting agendas, briefing materials, presentations and technical assignments
Assisted in conducting orientation and training programs of new managers
Literature reviews and recommendations
Updated and maintained executive leadership database and files
Served as backup
Contingent Legal Administrative Assistant, 03/2004 - 06/2005 American International Group, Inc, AIG – City, STATE,
Heavy document management and maintained archiving systems
Arrangements for signature of legal documents, ex
Notarization and consularization of documents
Prepared and process outside counsel retention forms
Processed legal invoices for payment
Maintained litigation calendar along with all hearing dates
Education
Associates of Science: Business Administration, Expected in - - , GPA: Status -
: , Expected in - - , GPA: Status -
Bachelor of Arts: Business Administration, Expected in 12/2005 - Metropolitan College of New York - New York, NY, GPA: Status -
Accomplishments
WIBO Volunteer Lecturer in Small Business Planning, and Operations Management
WIBO Curriculum Development Committee Member – Next Level Up Entrepreneurship Program XXX2 - XXX3 Williamsburg High School for Architecture & Design PTA President, July, XXX3- June, XXX4
Williamsburg High School for Architecture & Design Parent Presidents’ School Council Member, January, XXX3 – June, XXX5
Landmark Assistant Program - Production Supervisor Present
AIG Employee Volunteer Present
Academy of Management Peer Reviewer Present
Affiliations
Academy of Management Member
Member of Center for Management & Entrepreneurship Research Hub at Phoenix University
Member of Center for Workplace Diversity Research Hub at Phoenix University
Who’s Who of Management Professionals Who’s Who of Historical Society
International Honor Society- Phi Theta Kappa
Metropolitan College of New York Leadership and Mentoring Club
Toast Masters International
International Association of Administrative Professionals (IAAP)
Volunteer Services
MCNY Mentor for Adults returning to school
Any information uploaded, such as a resume, or input by the user is owned solely by the user, not LiveCareer. For further information, please visit our Terms of Use.
Resume Overview
School Attended
Metropolitan College of New York
Job Titles Held:
Senior Executive Administrative Assistant
Executive Development, Human Resource Assistant, receptionist