senior clerk time administrator resume example with 20+ years of experience
JessicaClaire
Montgomery Street, San Francisco, CA94105609 Johnson Ave., 49204, Tulsa, OK
Home: (555) 432-1000
Cell:
resumesample@example.com
:
Summary
My Objective is to offer my diverse consistent skill set and gain this opportunity to offer my services.
I am a Professional offering a 15 year plus career, distinguished by commended performance and proves results.
I have an extensive experience in employee recruitment and retention, HR records management and legal compliance.
Highlights
New employee orientations
Human resources audits
HRMS
HR policies and procedures expertise
Human resources management
Microsoft Office Suite expert
Maintains confidentiality
People-oriented
Organized
Accomplishments
Computed Data Reports
Provided required weekly, monthly and quarterly reports listing sales figures and client track records.
Database Maintenance
Assisted in managing the company database and verified, edited and modified members’ information.
Audited an HRIS database and received special recognition with a “Thank You Award.”
Customer Service
Handled customers effectively by identifying needs, quickly gaining trust, approaching complex situations and resolving problems to maximize efficiency.
Administration
Performed administration tasks such as filing, developing spreadsheets, faxing reports, photocopying collateral and scanning documents for inter-departmental use.
Calendaring
Planned all meetings and travel for CEO.
Scheduling
Facilitated onboarding of new employees by scheduling training, answering questions and processing paperwork.
Experience
Senior Clerk: Time Administrator, 06/2012 to Current Buncombe County – Asheville, NC,
Performs work determination, organization and scheduling system (WDOSS), researches, creates site numbers for valid financial management number identification to make sure section and location are accurately reported for any work that employees perform on roadways.
Makes personnel and equipment changes within Maintenance Management System (MMS) as required.
Implements Rbase and time sharing option (TSO) mainframe computer programs.
Inputs into the system all information from daily maintenance crew reports for production, man-hours, equipment usage and materials.
Creates data file and transfer files from Rbase to the mainframe computer.
As the Time Administrator for Tampa Maintenance; Monitor and enter data into the MMS by reviewing for accuracy all the daily maintenance crew reports, work determinations, organization and scheduling system forms and all other paperwork submitted by the field supervisor and Engineers to ensure proper reporting procedures.
Approve time sheets with supervisor's authorization; enter time sheets on behalf of employees as requested or needed to record, correct and approving the employee time sheet within the Personnel time records through People First.
Reports employees who are paid by exceptions typically employees who does not achieve their 80 contracted/scheduled hours, this will ensure employee are paid correctly by entering their time directly into the People First system.
Assists employees with leave balances and overtime issues.
Request through Financial services the adjustment for sick leave donations for the respective employees.
Monitor and track hours of workers compensation code 0065 and code 60 for employees who were injured on the job and ensure employee does not exceed 88 hours of code 65.
Create "Time files" from data; enter through the MMS for use in the payroll system.
This consists of: running leave error reports, personnel edits (PPS), maintenance job correction listing (JCL) report for tracking and correcting information in the mainframe computer and on the daily maintenance crew reports in order to submit an error-free file data/time file to People First.
Insures that all data is backed up to the "I" drive or CD Rom on a daily basis or as needed basis.
Create monthly equipment files on the mainframe computer for vehicle and equipment usage.
Tracks equipment errors for mileage and hour readings and makes corrections to records in the mainframe and daily crew reports.
This requires working within the deadlines of the office information systems (OIS) department to create an error free motor log report.
Performs revisions and typing of correspondence, email.
Reports and other office documents from rough draft to a finalized copy by utilizing Microsoft word, Excel, Microsoft Office Outlook, Internet, time sharing options (TSO), integrated management systems (IMS), financial management system (FM) and other programs as updated.
Assist supervisors and or managers with the employee performance system (EPS) on the different phases and or cycles.
Recruitment Specialist III, 08/2002 to 06/2012 Boys Town – Denison, IA,
Acted as a liaison for District 7 internal and external customers for recruitment services.
Supervised all recruitment and selection packages for District seven to ensure compliance with applicable laws, rules and procedures.
Ensured all required documents for interview materials, hire and on-boarding are completed correctly with the appropriate offer letters.
Reviewed documents with the Personnel Manager for approval and notify the unit of approved effective dates.
Provided technical assistance to hiring authorities regarding selection procedures and processes.
Monitored and maintained spreadsheets on all vacant positions and provided follow-up status of recruitment activity to executive management.
Monitored and maintained tracking spreadsheets on all pay actions processed for District Seven employees.
Compiled various management reports as needed.
Assisted the District Seven management in identifying, fulfilling and maintaining minority & female hiring goals for underutilized positions.
Assisted units with special recruitment efforts as required.
Created, compiled and updated reports as requested.
Initiated and completed Personnel Action requests (PARs) timely and accurately within the "COPES" HR Management System.
These actions include but are not limited to appointments and pay actions, separations and status changes.
Received and responded to public records requests utilizing the F.D.O.T Tracker for Human Resources and the Legal office.
Created employee's official personnel file.
Tracked and coordinated responses as appropriate with the District Seven Legal Office.
Utilized the Si-pass photo identification system in the creation of employee identification and access badges.
Administered the CO-OP student program and the summer student program for District Seven.
Oversaw the accuracy of advertisement in the Main data base system.
Performed as requested by the Regional Manager, Central office, internal, external customers and colleagues to assist with questions and concerns relating to classifications, position descriptions, miscellaneous deductions, health benefits (post & pretax benefits), FMLA, workers' compensation, sick leave donations, military leave and retirement.
Administrative Support Associate III, 05/2003 to 01/2005 Naperville Community Unit School District 203 – Naperville, IL,
Performed payroll functions for Infection Control, Infusion Center, PICC Team and Dialysis Departments.
Reported via phone/fax information about communicable diseases to the appropriate government agencies.
Reviewed and entered information into spreadsheets, databases and medical processing software.
Generated reports from databases.
Reviewed and reconciled the monthly chart statements to ensure they were correct and resolved any discrepancies in the billing when ordering medical and or office supplies and etc.
Prepared department check requests for payment.
Took minutes for meetings.
Organized and maintained Infection Control, Infusion Center and Dialysis files.
Scheduled appointments and meetings to avoid conflicting priorities.
Coordinated travel when needed and prepared expense report.
Office Support I: Receptionist, 07/2001 to 08/2002 FLORIDA DEPT. OF TRANSPORTATION – DISTRICT 7 , Human Resource Office – City, STATE,
Received, date stamped and routed incoming mail.
Retrieved Internet applications daily.
Maintained the District's photo identification system.
Served as the librarian for the Personnel Resource Library.
Created the employee's official personnel file for the District.
Assisted the Personnel Manager in administering the drug testing policy and procedure.
Administrative Assistant, 01/2001 to 07/2001 KINDRED HOSPITAL – City, STATE,
Performed and provided support to the Director of Quality Risk Management, Social Services and Infection Control.
Developed and maintained confidential patient census logs.
Created database and maintain statistics for the Quality Risk Management, Social Services and Infection Control for analyzing on reports to be discussed at meetings.
Coordinated and/or facilitate department meetings.
Updated and maintained policies and procedures in the trove library system.
Executive Secretary, 07/1997 to 12/2000 OCEAN CAPITAL MANAGEMENT – City, STATE,
Assisted the CEO with Telecom companies: North American Telephone, Atlantic Telephone, Prepaid ISP, Inc.
Reconciled discrepancies with billing assigned to certain accounts.
Reviewed and processed telecom correspondence.
Received and screened calls to direct them to the appropriate person.
Make necessary outbound calls.
Balanced and post various office transactions with the ordering of office supplies and furniture.
Generated several weekly and monthly reports on revenue.
Assisted with office duties in the absence of the CEO.
Organized workflow.
Maintained calendar for scheduling, tracking meetings, conference calls, and litigations to avoiding conflicting priorities.
Prepared expense report for off-site meetings held out of town within the state or out of state; Coordinated itinerary for travel, accommodation for hotel with car rentals if necessary.
Education
Bachelors of Science: Human Resources Management, Expected in to Upsala College - East Orange, N.J. GPA:
Certifications
Acquired Certificates in (D.O.T) Project Management
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