Senior Administrative Clerk Resume Example

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SENIOR ADMINISTRATIVE CLERK
Summary
I am a dedicated and trustworthy Senior Administrative Assistant professional with 15 years of experience and a proven history of providing comprehensive support and continually exceeding employer/clients expectation. Proven ability to implement processes improvements that boost efficiency and productivity.
Highlights
  • Microsoft Office proficiency
  • Excel spreadsheets
  • Meticulous attention to detail
  • Self-directed
  • Advanced MS Office Suite knowledge
  • Resourceful
  • Dedicated team player
  • Strong interpersonal skills
Accomplishments
Coordinated all department functions for team of 10  employees. Planned and executed all aspects of a major office move.
Experience
Company NameNovember 2014 to CurrentSenior Administrative Clerk
City, State
  • I am the sole Administrator responsible for providing administrative assistance to 10 Contract/Subcontract personnel, Trade Compliance Director, and the Vice President, Contracts.
  • I oversee multiple operations such as travel arrangement; creating expense reports; ordering supplies; creating templates; and creating/editing presentations.
  • I schedule meetings and reserve conference rooms, and ensure availability by coordinating attendees' calendars.
  • I generate and maintain spreadsheets expense Reports; tracking reports; quarterly reports.
  • I assist the Vice President, Contracts with drafting and comparing Non-Disclosure Agreements and Teaming Agreements.
  • I am responsible for ensuring that proposal information within TEAMS (a Teledyne Brown contracts software for tracking proposals and modifications) is kept accurate and up-to-date throughout the entire proposal process.
  • I work with Program Managers and Business Office Managers to assign log numbers for each proposal, and also populate proposal forms based on information I receive.
  • I create proposal folders (both electronic and hard copy) to provide Contract Administrators (CAs) ease of tracking and organization.
  • I interact with CAs regularly to also track outgoing deliverables and upload to SharePoint.
  • I assist with Subcontract invoicing and I am responsible for sending all Sub Labor Invoices to include: organizing each invoice title; editing, sending, and tracking 32 emails biweekly; and signing, copying, and delivering to finance.
  • I am also responsible for all 150-200 invoices on a contract by receiving and tracking invoices; entering pay amounts into CostPoint; creating releases; printing Purchase Order releases; copying, filing and delivering to finance.
  • I also add charge lines for Finance in CostPoint and assist with subcontract mods by entering mods; printing PO releases; copying; filing; and delivering mods to finance.
  • I assist all CAs with entering their time and entering all expense reports for the department.
  • I assist with the all Trade compliance deliverables and receivables.
Company NameJanuary 2012 to November 2014Administrative Assistant
City, State
  • I was responsible for maintaining the Directors, Ground Test Lead and Scientist calendars; I was responsible for organizing the Directors emails.
  • I made sure they were prepared and on time for their meetings.
  • I help each one in performing assigned tasks for their projects.
  • I was responsible for multiple weekly MS PowerPoint presentation presented to the customer.
  • I was responsible for multiple administrative operations such as arranging travel, entering travel into Unanet, ordering supplies, collate, scan, copy, data entry, greet customers, filing, create templates creating presentation.
  • I was responsible for arranging external and internal meetings, setting up the meetings with refreshments and supplies, creating binders with documents and making sure the presentation was ready for the presenter.
  • Ordering supplies and coordinating with different vendors for catering the large conferences at deciBel.
  • I was also responsible for coordinating calendars with other deciBel employees for internal meetings.
  • I created a new hire packet for the subcontractors, which is now used company wide.
  • I make sure when a subcontractor is hired they are prepared with office supplies, equipment and their security visit letter and forms are filled out.
  • I was the backup Director of Administrative Services.
  • During this time I was responsible for the receptionist at the front desk, the cleaning service and maintaining the executive's calendars as well as fulfilling my regular duties.
  • I also assisted the Director of Administrative Service with the hiring process of the receptionist and cleaning services.
  • I created a baseline test for that the new receptionists take in order to see how proficient they are in MS products that has become a mandatory requirement for all new hires.
  • I have also supported multiple proposals with proofing and live edits, printing and assembling all hard copies and burning the electronic copy to disk and creating the cover for the disk and binders that was delivered to the government customer.
  • I was also the only Administrative Assistant to assist the team for deciBel's first Integrated Baseline Review for their first Prime Contract with a successful end results.
  • I created binders, edited documents, created the presentation and took meeting notes and distributed them to the customer.
Company NameJuly 2011 to January 2012Office Manager
  • I welcomed customers and visitors in a friendly and courteous manner.
  • I was responsible for opening and closing the business daily for the owner.
  • I provided customers with desired information in a timely manner; Provided each customer with quality customer service; I checked the accuracy of figures, calculations, and postings that pertained to business transactions recorded.
  • I frequently handled cash payments and credit card transactions.
  • I accurately counted and balanced bank drawer daily before and after shift.
  • I was responsible for settling past due accounts and payments.
  • I oversaw multiple front desk operations such as answering multi-phone lines, writing up work orders, ordering parts and inventory, checking and restocking inventory, paying vendors, customer service, filing, faxing, writing estimates, data entry, running errands.
  • Main primary duty was keeping up with each mechanics jobs they did and hours worked, researching what each job paid (for example brake job would only pay for .5 hours) and making sure they were accurately paid at the end of each week.
Company NameJanuary 2001 to July 2011Administrative Assistant
  • I was the primary key holder to the south location.
  • I welcomed customers and visitors in a friendly and courteous manner.
  • I provided customers with desired information in a timely manner.
  • I provided each customer with quality customer service.
  • I was responsible for writing up invoices, pulling invoices, pulling inventory for orders, answering multi-phone lines, copying work orders, filing completed work orders and building some of the smaller work orders.
  • Frequently handled cash payments and credit card transactions.
  • I was responsible for helping the owner with payroll and all company bills.
  • I accurately counted and balanced bank drawer daily before and after shift; Settled past due accounts and payments.
  • I oversaw multiple front desk operations.
  • I checked all orders to make sure the orders where built and engraved correctly before they were picked up.
  • I dealt with all of the daily operations of the south location.
  • Software: Proficient in all Microsoft Office, Adobe Acrobat 11, SharePoint, Cognos, Deltek, Unanet and QuickBooks.
Education
Calhoun Community CollegeBusiness/ParalegalCity, StateGPA: GPA: 3.5Completed around 40 hours with a Business/Paralegal GPA: 3.5
New Hope High School1998High School DiplomaCity, State
Skills

Active Learning, Calendaring, Client Relations, Computer Proficiency, Coordination, Creative Problem Solving, Critical Thinking, Customer Needs Assessment, Customer Service, Data Collection, Data Entry, Documentation, Email, Executive Management Support, Filing, Letters and Memos, Microsoft Excel, Microsoft Office Suite, Microsoft Outlook, Microsoft PowerPoint, Microsoft Word, Minute Taking, Multi-Task Management, Organizational Skills, Prioritization, Proofreading, Research, Scheduling, Spreadsheets, Telephone Skills, Time Management, Travel Arrangements, Typing, Vendor Management

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Resume Overview

School Attended

  • Calhoun Community College
  • New Hope High School

Job Titles Held:

  • Senior Administrative Clerk
  • Administrative Assistant
  • Office Manager

Degrees

  • Business/Paralegal
    High School Diploma

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