senior administrative assistant resume example with 20+ years of experience

Jessica Claire
  • Montgomery Street, San Francisco, CA 94105 609 Johnson Ave., 49204, Tulsa, OK
  • H: (555) 432-1000
  • C:
  • Date of Birth:
  • India:
  • :
  • single:

I am looking for a position as an Executive Assistant in a thriving organization where I can use my twenty years plus experience to help further the success of the company.


Front Office Operations * Planner * Pleadings * Unlawful Detainers * Court Filing * Customer service-oriented

Meeting planning


Excellent Customer Service Skills * QuickBooks * Microsoft Office Invoice processing

Senior Administrative Assistant, 11/2011 - Current
Xator Fauquier County, VA,
  • Ensuring the accuracy and timeliness of the invoice process using the company's TIPS program Create work orders to schedule Field Technicians for Material jobs Processing contracts by providing a project number, entering in all pertinent information into ProjectXchange, making sure the contract is executed so that a project folder can be processed Processing expense reports for the office employees and mailing to Corporate Entering timesheets for Field Technicians Close contact with the Legal department making sure business licenses are updated Responsible for sending Certificate of Insurance request to our Legal department Outgoing and incoming cash flow with petty cash also providing a monthly statement to the Corporate office Moving Candidates through the hiring process by generating a Consent to Background form, Drug Screen Testing, sending an Offer Letter and closing the requisition Work closely with the new hire to make sure all pertinent documents are viewed, copied and sent to Corporate, presenting them with a welcome packet, making sure they complete the New Employee Orientation Produce Purchase orders for large priced items for our lab Setting and unsetting the alarm to enter and leave the property Greet clients and answer phone calls while handling multi-task assignments effectively Download, proofread and print inspection reports for the Project Engineer to review Binding and mailing Client's Investigation Reports Responsible for incoming and outgoing mail using the Dymo LabelWriter and the Dymo printable postage machine Make sure marketing items are sent ahead to conferences Arrange for repair and maintenance of office equipment and building maintenance Purchase, receive, store and maintain inventory of office supplies End of the year make sure old files have been purged.
Administrative Assistant, 06/2008 - 11/2011
Waste Connections Colfax, WA,
  • Processed contracts and change orders Accounts receivable Assisted with distribution of payroll for 130 employees Processed mail and electronic faxes Shipped products, plans and correspondence via OnTrac and FedEx Ordered supplies with $1,000.00 monthly budget Processed, tracked and mailed certified payrolls Updated Safety Manuals Responsible for updating client database Assisted Drywall Manager with processing Field Invoices Printed plans from the plotter for weekly meetings.
Administrative Assistant, 04/2006 - 06/2008
Waste Connections Dade City, FL,
  • Heavy calendaring using Outlook Updated Procedural Manuals Processed expense reports Made travel arrangements for the Operations Manager Managed the Director of Operations calendar by corresponding with department Administrative Assistant to schedule meetings Handled the responsibilities of setting up interviews for potential future employees.
Administrative Assistant, 03/2006 - 05/2008
Waste Connections David City, NE,
  • Typed bidding sheets.
  • Updated the client database.
  • Printed and mailed plans.
Administrative Assistant, 03/2006 - 03/2008
Waste Connections Dorchester, SC,
  • Responsible for ordering phones and making sure they were in working order from Nextel for over 100 employees.
  • Responsible for updating the Property Housing List on the companies voice mail and internet.
  • Assisted clients in completing the formalities of housing tenant applications.
Administrative Specialist, 06/1999 - 08/2005
Waste Management Sterling, VA,
  • Typed and distributed actions items taken from meetings Created spreadsheets for departmental needs Created and maintained master schedules for employee staffing for 150 employees Contacted and scheduled replacement staffing in accordance with union contracts Monitored and maintained highly confidential departmental and staff records Prepared correspondence to conduct surveys Assisted the Lab Manager in approving or denying yearly vacation requests Transcribed correspondence by using the Dictaphone machine.
In Progress: Business, Expected in present
Los Medanos - Antioch, CA
Status -

Emphasis in Business

Business courses: Business Administration, Expected in 2010
Chabot College - Hayward, CA
Status -
Work History
, -
Accounting/Administration Department ,

Accounts receivable, Administrative Assistant, budget, cash flow, closing, conferences, contracts, Client, Excellent Customer Service, database, Dictaphone, faxes, Filing, Front Office, hiring, Illustration, Insurance, inventory, Legal, marketing, meetings, Microsoft Excel, mail, office, Microsoft Outlook, PowerPoint, Microsoft Word, office equipment, payroll, postage machine, QuickBooks, Safety, spreadsheets, staffing, phones, travel arrangements, voice mail.

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Resume Overview

School Attended

  • Los Medanos
  • Chabot College

Job Titles Held:


  • In Progress
  • Business courses

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