Senior Administrative Assistant Resume Example Citigroup Technology, Inc

SENIOR ADMINISTRATIVE ASSISTANT

Executive Profile

Ambitious Executive Administrative Assistant who has over fifteen years' experience in the Executive Offices of Legal, Financial, Ocean Transportation, Information Security/Technology and Financial Service arenas

Skill Highlights

Determined and proactive Problem Solver
Broad understanding of Business Administration
Excellent Verbal and Written Communication Skills
Effective Speech Writing
Refined understanding of Client-facing as well as Internal Diplomacy
Pro-active relationship builder

Knowledge of mechanics of Event Planning and Scheduling
Wide range experience Establishing Productive Relationships across business units of a large corporation
HTML, CSS and Javascript knowledge
Project Management

Core Accomplishments

Operations Management:

Managed systems entitlements for U.S. Bank Examiners
Handled all functions related to on-boarding and off-boarding contractor and consultant staff
Developed materials for and delivered training to team members on expense management policy and expense submission processes

Professional Experience

Senior Administrative Assistant
June 2006 to CurrentCitigroup Technology, Inc － New York City, NY

Nine years in Operations and Technology Risk Management Researching, creating and executing new administrative processes Managing expense reporting and approvals for executives Point of contact for U.S.
Bank Regulators and Examiners (OCC, Fed, FDIC) Real estate planning Event planning including Global Information Security consortiums - periodic meetings between financial/banking sectors and the NSA, CIA, FBI and DHS to discuss Information Security threats and solutions Controlling dissemination of need-to-know information from executive offices Managing complex and sensitive calendars in fast-paced, deadline-driven, changing objectives environments Prioritizing incoming phone calls for busy executive Records Management - retention and destruction On-boarding and off-boarding full time staff On-boarding and off-boarding non-employees through the non-employee management systems Coordinating IT technical support for a global team People Management reporting - headcount, financials, hiring plans Managing, reporting on and reviewing the entitlements of non-employees, U.S.
Bank Regulators and Examiners as corporate standard operating system users Arranging travel - complex international and domestic Organizing logistics of Global quarterly Town Hall Video Conference meetings.

Administrative Assistant
June 2004 to June 2006Advantage Human Resourcing － New York City, NY

Supporting bankers in the Industrial Banking Dept of Lehman Brothers and Technical Engineers/Executives in Information Security at Citigroup, Inc.
Making domestic and international travel arrangements Recording and submitting expenses Assisting in the creation of documents of clients, i.e.
presentations, prospectus, research, contracts, etc.
Large global event planning Making contacts and meeting arrangements with clients and internal personnel Processing new consultants through hiring process Ordering office supplies and keeping inventory.

Executive Legal Assistant
January 1999 to June 2004Eastwind Investment Company － New York City, NY

This company owned and operated over 90 ocean-going vessels.
Assisting the President, Managing Director and General Counsel as well as three other Vice Presidents.
Board member of subsidiary ship owning companies.
Deep understanding of Maritime Law Keeping legal files on all vessels, their owning corporations and joint venture agreements, disputes, mortgages, etc.
Extensive experience with international legal matters - Consularization, Visas, Apostiles, Treaty Law, Maritime Law, etc.
Documenting and drafting paper work for loans, agreements, arbitration and other legal actions Taking dictation with a Dictaphone, Fast Longhand and Over the Shoulder Dictation Managing and auditing corporate records Handling personal and professional schedules of executives including travel arrangements and evening entertainment planning Drafting and typing large volumes of precise legal correspondence Very busy environment with short deadlines High concentration level, quick thinking, fast responses and energy required.

Executive Assistant
January 1998 to January 1999Domino Sugar － New York City, NY

Assistant to the President of Domino Sugar - a business unit of the UK company, Tate & Lyle Speech writing and editing PowerPoint presentation editing and preparation Making international and domestic travel arrangements Scheduling internal and external meetings Gate keeping for the president of an internationally recognized corporation under fire for the production of an equally adored and stigmatized product Letter writing Event planning.

Education

Bachelor of Fine Arts : Performing Arts , 1992Rockford University － Rockford, IL

Skills

Administrative, Auditing, Banking, Contracts, Dictation, Drafting, Editing, Event planning, Financial, Hiring, Information Security, Inventory, Legal Research, Risk Management, Scheduling, Speech writing, Technical support,Travel arranging, Word processing, Video conferencing.

Resume Overview

Companies Worked For:

Citigroup Technology, Inc
Advantage Human Resourcing
Eastwind Investment Company
Domino Sugar

School Attended

Rockford University

Job Titles Held:

Senior Administrative Assistant
Administrative Assistant
Executive Legal Assistant
Executive Assistant

Degrees

Bachelor of Fine Arts : Performing Arts , 1992

Senior Administrative Assistant Resume Example

Resume Score: 100%

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