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senior administrative assistant resume example with 20 years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Senior Administrative Assistant to the VP of EHS, VP of Procurement and VP and Engineering with over twenty years’ experience supporting executives in large corporate environments. Adept at coordinating international travel and organizing large scale meetings. Serve as primary point of contact. Maintains excellent written and oral communication skills, problem resolution and a high level of confidentiality. Summary of Qualifications MS Outlook, Word and Excel Spreadsheet management SAP and ERP system knowledge Meeting arrangements Excellent time management/entry skills Travel administration Schedule management Recordkeeping Exceptional interpersonal communication skills Records management Appointment scheduling Letter preparation Conference planning AP/AR proficiency Multi-line telephone system Correspondence handling Documentation and reporting Payroll Workers’ compensation knowledge Accurate and detailed Meeting minutes Employee timesheet processing Invoice preparation Concur knowledge UltiPro knowledge I-9 and E-Verify Dynamics AX NC Notary Public

Skills
  • Accounts payable and receivable
  • Technologically savvy
  • Report creation
  • Meeting participation
  • Meeting planning
  • Invoicing and billing
  • Workers' compensation knowledge
  • Detailed meeting minutes
  • Calendar management
  • Editing and proofreading
  • Scheduling and calendar management
  • Sensitive material handling
  • Event coordination
  • Travel administration
  • Multi-line phone systems
  • PC proficient
  • Memo preparation
  • Expense reporting
  • Mail management
  • Recordkeeping and bookkeeping
  • Schedule management
  • Records management systems
  • Excel spreadsheets
Experience
Senior Administrative Assistant, 05/2018 - 09/2021
4D Molecular Therapeutics Inc. Emeryville, CA,
  • Manage domestic and international travel arrangements for VP of Operations, VP of Engineering, VP of EHS and VP of Procurement and create detailed itineraries.
  • Ensure booking adheres to schedule and personnel preference while maximizing cost efficiencies.
  • Tracks departmental expenses against budgetary constraints in various categories.
  • Generated reports in expense tracking system Concur.
  • Schedules appointments and maintained MS Outlook calendar for VP’s.
  • Tasked with preparing daily.
  • Maintains all physical departmental files and responsible for loading scanned copies to digital records.
  • Prepares meeting agenda and keeps meeting minutes according to the categorization and formatting.
  • Schedules teleconferences, internal and external meetings.
  • Independently manages VP’s heavy calendars with full editing rights and all scheduling management.
  • Coordinate activities between departments and outside parties and working on events such as team meetings and regional conferences.
  • Prepare Purchase Requisitions in AX.
Administrative Assistant, 07/2016 - 05/2018
Brookfield Properties - Office New York City, NY,
  • Maintained and updated spreadsheets for all projects.
  • Prepared memos, reports and proposals.
  • Screened over 50 calls daily, takings messages and routing calls when necessary.
  • Maintained all office equipment including printers, copiers, and computers.
  • Handled office shipping and mass mailing of monthly invoices to company clients.
  • Created Master Specification Contracts for review.
  • Assisted with Grant applications.
Office Assistant IV, 08/2001 - 07/2016
State Of North Carolina Whiteville, NC,
  • SAP entry.
  • Time entry.
  • Travel expense for cell, travel and safety shoes.
  • Entered invoices for payment.
  • Maintained subcontractor data.
  • Personnel, Position and Employee actions in BEACON.
  • Vacancy reports for positions.
  • Retirement, Insurance and OSHA forms.
  • Created separations, retirement, LOA and worker’s comp actions.
  • Inventory issues and credits.
  • Entered Performance Management codes.
Education and Training
: , Expected in 01/1998
-
Beaufort County Community College - Washington, NC
GPA:
Status -
PER500-S Americans Disability Act/Bloodborne Pathogens (ADA/BBP): , Expected in 10/2001
-
- ,
GPA:
Status -
10 PER835-P Writing Effective: , Expected in 04/2029
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P Vacancy Posting - ,
GPA:
Status - 805-P Family Medical Leave Act
PER325-P Controlled: , Expected in 01/2010
-
- ,
GPA:
Status - Substances and Alcohol Policy
Diversity: , Expected in 07/2002
-
- ,
GPA:
Status -
02 MGT675-L Dealing with the Public 10/28/02 BSP022 MM Overview 10: , Expected in 07/2024
-
- ,
GPA:
Status -
BSP018 Inventory Management 10/: , Expected in 01/0001
-
- ,
GPA:
Status -
10 PER210-P Security Awareness: , Expected in 10/2018
-
- ,
GPA:
Status -
10 PER502-S Blood borne Pathogens: , Expected in 10/2018
-
- ,
GPA:
Status -
10 PER331-P Employee: , Expected in 10/2018
-
- ,
GPA:
Status - Assistance Program for Supervisors
10 MGT750-L Introduction to Mentoring: , Expected in 10/2018
-
- ,
GPA:
Status -
10 PER145-P Customer Service: , Expected in 10/2018
-
- ,
GPA:
Status -
10 PER835-P Writing Effective Job Descriptions: , Expected in 10/2018
-
- ,
GPA:
Status -
215-P Budget Basis: , Expected in 01/2013
-
- ,
GPA:
Status -
OIG105-T Fraud Education: , Expected in 01/2012
-
- ,
GPA:
Status -
18/12 142062 Administrative: , Expected in 01/2001
-
- ,
GPA:
Status -
PER220-P Time: , Expected in 01/2003
-
- ,
GPA:
Status - /22/12, Entry Practices
12 4867 Policy in a MS Windows Server 2003: , Expected in 05/2014
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- ,
GPA:
Status -
4871 Managing Operations: , Expected in 01/2012
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- ,
GPA:
Status -
12 BMM102-T Materials Management Overview: , Expected in 05/2023
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- ,
GPA:
Status -
BMM200-T: , Expected in 01/2012
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- ,
GPA:
Status - Materials Management Review
24/12 BMM308-T Purchase Requisitions for Materials: , Expected in 01/2005
-
- ,
GPA:
Status - /17/13
BMM402-T Goods Receipts: , Expected in 01/2012
-
- ,
GPA:
Status -
BMM307-T Internal Purchase Orders: , Expected in 05/2012
-
- ,
GPA:
Status -
4988 Optimizing & Troubleshooting DNS in a Microsoft Windows Server 2003 Network Environment: , Expected in 10/2012
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- ,
GPA:
Status -
4984 Planning & Optimizing TCP/IP in a Microsoft Windows Server: , Expected in 10/2012
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- ,
GPA:
Status -
4923 Managing Data Storage & Hardware Resources in a Microsoft Exchange Server 2003 Environment: , Expected in 10/2012
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- ,
GPA:
Status -
12 BFI314 Damage: , Expected in 11/2007
-
- ,
GPA:
Status - Claim Processing
PER210: , Expected in 01/2003
-
- ,
GPA:
Status - 22/13, Security Awareness
13 OIG105 Fraud: , Expected in 03/2022
-
- ,
GPA:
Status - Education 03/22/13 PER815 Results Based Performance Management
Certifications
06/02/15 NCVIP Writing Goals 06/02/15 NCVIP Performance Management Technology 06/02/15 NCVIP Smart Goals 06/02/15 NCVIP Employee PM Technology Quick Reference Guide 07/02/15,

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Resume Overview

School Attended

  • Beaufort County Community College
  • P Vacancy Posting

Job Titles Held:

  • Senior Administrative Assistant
  • Administrative Assistant
  • Office Assistant IV

Degrees

  • PER500-S Americans Disability Act/Bloodborne Pathogens (ADA/BBP)
  • 10 PER835-P Writing Effective
  • PER325-P Controlled
  • Diversity
  • 02 MGT675-L Dealing with the Public 10/28/02 BSP022 MM Overview 10
  • BSP018 Inventory Management 10/
  • 10 PER210-P Security Awareness
  • 10 PER502-S Blood borne Pathogens
  • 10 PER331-P Employee
  • 10 MGT750-L Introduction to Mentoring
  • 10 PER145-P Customer Service
  • 10 PER835-P Writing Effective Job Descriptions
  • 215-P Budget Basis
  • OIG105-T Fraud Education
  • 18/12 142062 Administrative
  • PER220-P Time
  • 12 4867 Policy in a MS Windows Server 2003
  • 4871 Managing Operations
  • 12 BMM102-T Materials Management Overview
  • BMM200-T
  • 24/12 BMM308-T Purchase Requisitions for Materials
  • BMM402-T Goods Receipts
  • BMM307-T Internal Purchase Orders
  • 4988 Optimizing & Troubleshooting DNS in a Microsoft Windows Server 2003 Network Environment
  • 4984 Planning & Optimizing TCP/IP in a Microsoft Windows Server
  • 4923 Managing Data Storage & Hardware Resources in a Microsoft Exchange Server 2003 Environment
  • 12 BFI314 Damage
  • PER210
  • 13 OIG105 Fraud

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