Senior Administrative Assistant Resume Example

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(555) 432-1000,
, , 100 Montgomery St. 10th Floor
Professional Summary

Systematic Administrative Assistant with over 17 years of experience in fast-paced office settings. Hardworking team-player with expertise completing various clerical tasks and offering staff support. Responsible, punctual and productive professional when working with little to no supervision.

  • Transcription and Dictation
  • Routing Packages
  • Report Development
  • Optimizing Processes
  • Greeting Visitors
  • Budgeting
  • Scheduling
  • Filing
  • Staff Development
  • Invoicing
  • Event Planning
  • Invoice Processing
  • Accounting Skills
  • Calendar Management
  • Travel Arrangements
  • Expense Reports
  • Spreadsheets
  • Appointment Setting
  • Office Supply Ordering
  • Preparing Presentations
  • Document Management
Kaplan University Omaha, NE, Expected in 08/2010 Associate of Arts : Business Administration - GPA :
  • Graduated cum laude
  • Dean's List 1st semester 2010
  • Graduated with 3.8 GPA
Work History
4D Molecular Therapeutics Inc. - Senior Administrative Assistant
Emeryville, CA, 07/2007 - 05/2018
  • Coached new employees on administrative procedures, company policies and performance standards.
  • Coordinated office activities and public events, including product ordering, set up and technology.
  • Drafted all documents in company-directed formats and fonts accurately and consistently.
  • Created and updated physical records and digital files to maintain current, accurate and compliant documentation.
  • Prepared flawless emails and other documents upon direction of immediate supervisor.
  • Arranged business travel details for company employees per supervisor requirements.
  • Wrote and prepared deliberate agendas for company meetings.
  • Offered office-wide Microsoft software support and training, including troubleshooting issues and optimizing usage.
  • Categorized and processed sensitive documents with information of deeply personal nature.
  • Coordinated trainings for new team members, overseeing onboarding details.
  • Maintained personal schedule, professional calendar and individual appointments for senior staff members.
  • Developed and implemented office management procedures, increasing training efficiency, team productivity and accuracy.
  • Sorted, opened and routed incoming correspondence and deliveries to help senior leaders respond quickly to business and customer requirements.
  • Acted as backup for other employees of same title by providing support where needed and adapting to requirements of department.
  • Placed, accepted and followed-up on customer inquiries by phone on behalf of executive staff.
  • Acquired proper equipment, refreshments and supplies for meetings.
  • Kept files and records in content management systems such as MS SharePoint, EXCEL, and others.
  • Expertly coordinated logistics for functions both within and outside of organization.
  • Assisted supervisory staff with management of complex calendars and to-do lists to support organization and productivity.
  • Delivered top-notch administrative support to office staff, promoting excellence in office operations.
  • Produced highly accurate internal and external letters and memoranda.
  • Conducted thorough research using diverse resources to assist professional staff with routine and special project tasks.
  • Researched and analyzed data to efficiently contribute to executive reports for monthly meetings.
Applied Molecular Transport Inc. - Executive Assistant
South San Francisco, CA, 01/2006 - 07/2007
  • Handled logistics, catering, agendas and travel arrangements for meeting and event planning for board of directors, president and executive vice president.
  • Prepared documents, reports and presentations for executives and board members using advanced software proficiencies.
  • Worked collaboratively with auditors throughout reviews, offering assistance and clerical support.
  • Worked with senior management to initiate new projects and assist in various processes.
  • Promoted team productivity by keeping supplies organized and well-stocked.
  • Organized envelopes, postage and mail correspondence for staff and management, maintaining postage meter and coordinating with delivery and courier services.
  • Transcribed minutes of meetings and executed meetings and events for company to support sales, business development and senior management teams.
  • Processed travel expenses and reimbursements for 2-member executive team and senior management group.
  • Updated executives on changing business needs by thoroughly documenting internal and client meetings.
  • Orchestrated successful conferences, including associated travel for all speakers and attendees, facilities and support services.
  • Kept physical files and digitized records organized for easy updating and retrieval by authorized team members.
  • Managed administrative functions, including complex calendar management with focus on proper allocation of executive availability.
  • Responded to emails and other correspondence to facilitate communication and enhance business processes.
  • Screened calls and emails and initiated actions to respond or direct messages for 2 managers.
Fiat Chrysler Automobiles - Business Unit Leader
Sterling Heights, MI, 05/1976 - 07/2005
  • Set, enforced and optimized internal policies to maintain efficiency and responsiveness to demands.
  • Engaged prospects and customers through various events, including trade shows, seminars and workshops.
  • Conducted supplier risk evaluations and assisted Managers with regulatory inspections.
  • Managed quality programs to reduce overdue compliance activities.
  • Communicated best practices among on-site and external personnel to align efforts and goals.
  • Evaluated suppliers by assessing quality, timeliness and compliance of deliveries to maintain tight cost controls and maximize business operational efficiency.
  • Set aggressive targets for employees to drive company success and strengthen motivation.
  • Effectively supervised staff of 25 personnel by implementing company policies, protocols, work rules and disciplinary action.
  • Managed internal operational standards and productivity targets for the Packaging Department.
  • Established and administered annual budget with effective controls to prevent overages, minimize burn rate and support sustainability objectives.
  • Directed training and retraining of employees to boost performance and enhance business results.

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Resume Overview

School Attended
  • Kaplan University
Job Titles Held:
  • Senior Administrative Assistant
  • Executive Assistant
  • Business Unit Leader
  • Associate of Arts