Ambitious and motivated Administrative professional bringing 10+ years of experience supporting senior level executives. Resourceful and results-focused professional with extensive experience providing operational support working with cross-functional teams to deliver results aligned with organizational strategic goals. Exhibits a high degree of diplomacy, and confidentiality using sound judgment to make decisions. Demonstrates exemplary integrity in handling complex information and is highly adept at working independently and taking ownership of tasks utilizing exceptional time management and organizational skills. Ability to work well in fast-paced environments, building effective relationships while interfacing with all levels of management.
Aetna Inc. - Senior Administrative AssistantScottsdale , AZ06/2019 - 11/2020
Deliver executive administrative support to Vice President of Contract Underwriting, Associate Vice President of Personal lines, and Senior Directors.
Extensive calendar management and complex meeting logistics (multi-site, executive attendance, Microsoft Teams meetings), securing conference room coordination, and room setup with Facilities.
Monitor email correspondence on behalf of, Administered creating, and revising policies and procedures.
Handle new associate requisition process, to include on-boarding.
Executed salary changes, promotions, position changes and associate transfers (Workday).
Review, and screen application and resumes in addition to interview candidates.
Complete documentation and obtain VP approval before posting open positions in Workday.
Support department managers and staff with travel, process and approve expense reports, credit card reconciliation and supply/equipment requests.
Create, and manage SharePoint site for Contract Underwriting.
Refined reporting Department of Insurance complaints for Contract Underwriting and Personal Lines.
Coordinated Underwriting Conference and Academy.
Create PowerPoint presentations and secure audio/visual needs.
Own and manage email distribution groups for entire Contract Underwriting area.
Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
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