Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, and handling correspondence.
Skills
Accounts payable and receivable
Transcription and dictation
Accounting skills
Cash deposit preparation
Account balancing reconciliation
Recordkeeping and bookkeeping
Mail management
Check processing
Excel spreadsheets
Memo preparation
Data entry documentation
Back office operations
Bookkeeping
Professional and mature
Invoicing and billing
Reliable and trustworthy
Experience
05/2013 to Current
Senior Administrative AssistantAetna Inc. – Saint Louis, MO,
Trained and mentored administrative staff members in company policies, daily task execution and industry best practices.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Assisted production and distribution of memos, newsletters, email updates and other forms of communication.
Entered invoice data into company database and updated details, including customer contacts and delivery dates to keep information current.
Planned events and department activities by acquiring venues, developing guest lists and organizing catering services.
Set up and maintained physical and electronic filing systems to maintain organizational efficiency.
Verified operation of office equipment by completing preventive maintenance requirements and calling for repairs.
Directed customer communication to appropriate department personnel.
Collected, calculated and reported on expenditure and statistical data to inform senior management.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Maintained inventory in supply closet to prevent shortages.
Monitored attendance records by taking note of staff vacation time, sick days and personal days.
Prepared packages for shipment by generating packing slips and setting up courier deliveries.
Verified data when processing incoming and outgoing checks and wire transfers to increase accuracy.
Maintained accuracy when reviewing and reconciling general ledger.
Reviewed purchase documents and company receipts for reconciliation with statements.
Monitored accounts payable and receivable statuses and delegated related tasks.
Collaborated internally with team members and employees across multiple departments and accounting to ensure consistent circulation and billing data.
Maintained account books and accounting systems with accuracy by entering data precisely and proofreading.
Resolved vendor and employee inquiries about invoices and purchases quickly through research.
Calculated taxes owed, prepared tax returns and made prompt payment to adhere with IRS regulations.
Organized and maintained financial records for company earning approximately $5 million annually in net income.
Managed daily bookkeeping functions with attention to accounts receivable, accounts payable, banking reconciliation and disbursements.
Coded invoices and other records to maintain organized and accurate records.
Updated and reconciled accounts payable with purchase orders for accuracy.
Reviewed general ledger entries for accuracy and completeness.
Prepared month-end closing entries for detailed reporting and recordkeeping.
Communicated with vendors and clients to facilitate timely payments and reduce outstanding accounts receivable.
Verified items billed against items received and followed-up with vendors and employees to reconcile variances.
03/2014 to Current
Notary PublicPra Group, Inc. – Memphis, TN,
Reviewed documents and personal identifying paperwork or government-issued IDs for each person.
Asked signers about validity of information contained in documents.
Answered questions and fulfilled requests with friendly and knowledgeable service.
Proofread documents carefully to check accuracy and completeness of all paperwork.
05/2011 to 05/2013
Bank TellerSmartfinancial, Inc. – Pensacola, FL,
Conducted special service and account transactions for customers, including ordering checks and placing stop payment orders.
Responded and assisted customers with account inquiries and updates.
Cashed customer checks, verified identification and checked account balances in accordance with bank policy.
Explained bank services, financial products and applicable fees to customers.
Served large number of customers during high volume shifts and remained composed and professional in stressful situations.
Adhered to strict guidelines regarding financial and customer data to avoid breaches and information misuse.
Reconciled cash and checks against computer records at end of shift.
Directed specific questions to appropriate branch personnel.
Maintained confidentiality of bank records and client information.
Education and Training
Expected in 05/2013
Bachelor of Arts: Business Administration Thomas More College - Fort Mitchell, KY GPA:
Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.
How this resume score could be improved?
Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:
