COCA-COLA REFRESHMENTSJanuary 2007 to February 2007Senior Administrative Assistant Elmsford, New York
Interface with customers and management at various levels.
Process purchase orders through EBP Procurement system Prepare, process, and resolve all travel and expense reports/ issues within internal database.
Maintain various departmental database systems and lists; create and enter data into spreadsheets.
Coordinate meetings and travel arrangements, and maintain department calendar.
Create presentations and corresponding materials.
Update and compile all trackers for the team Build and manage team sites Update internal team sites with new product authorizations, pricing, and monthly priorities.
Generate Nielsen Answers reports and update team site with reports.
Process of all check requests and invoices, applying proper payment coding and obtaining accurate senior level management signatures.
Manage back up of all daily files including invoices and all requests Investigate and resolve issues with Accounts Payable Administer business review reports, pulling year to end numbers versus prior year for customer meetings.
Prepare marketing graphics cd for customer advertisements.
Collect weekly product advertisements within internal database.
Participate on weekly conference calls Manage and request all sporting, concerts, and event tickets with internal database.
Coordinate employee/facility events including catering Maintain general merchandise inventory.
Distribute product samples Prepare overnight packages for contracts, merchandise, or event tickets.
Assign security employee and visitor badges Handle periodic back-up of computer IT servers.
Manage incoming and outgoing phone and email communications.
File, fax and distribute mail and order supplies.
Prepare letters, memos, and other routine correspondence.
NORMAN DICHIARA ARCHITECTSJanuary 2003 to January 2007Administrative Assistant White Plains, New York
Managed incoming and outgoing phone and email communications.
Filed, faxed and distributed mail and order supplies.
Prepared letters, memos, and other routine correspondence.
Interfaced with customers and management at various levels.
Processed purchase orders, expense reports and invoices.
Proofed corrections on proposals for accuracy and completeness.
Revised text based on marked-up hard copy from senior level management.
POWERFUL PROPERTY MANAGEMENT CORPJanuary 1998 to January 2003Office Manager /Assistant Property Manager Pelham, New York
Assumed full responsibility for assisting President of Property Management Company with rental properties surrounded by shops, apartments while acting as liaison between tenants, engineers, and vendors.
Processed and managed all building service requests using tenant handbook.
Investigated and resolved property issues and had direct contacts with supers and other vendors, communicated with residents, recommended final vendors.
Processed invoices weekly controlled rent checks, money orders and government checks.
Maintained tenant folders and management files, updated tenant contact information.
Completed daily bank deposits.
Researched past due invoices and set-up new vendors in system, applied deposits to each tenants account on a monthly basis, charged credits when necessary, applied government subsidy to tenants.
Closed and calculated end of the month reports researched critical information using Micro Management Software and created reports.
Managed front-office operations, informed tenants through memos of news and/or events.
Collected timesheets and performed weekly payrolls.
Successfully managed back up of all daily files.
Managed a multi-line phone system Engaged in real estate sales transactions.
ERA SAVE REALTY CORPJanuary 1996 to January 1998Secretary Yonkers, New York
Provided superior administrative support for the President of Company.
Scheduled client meetings.
Accurately maintained the Information Services database and filing system.
Scheduled appointments and managed calendars Distributed mail Managed a multi-line phone system Processed and recorded payments from customers Issued company checks Typed, faxed, and copied professional correspondence Procured office supplies and maintained supply inventory.