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Senior Administrative Assistant Resume Example

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SENIOR ADMINISTRATIVE ASSISTANT
Highlights
Microsoft Office: Word, Excel, PowerPoint, Outlook, QuickBooks Pro, Nielsen Answers, Micro Management Software
Skills
Accounts Payable, administrative support, advertisements, back-up, cd, contracts, client, database, email, fax, filing, front-office, government, graphics, inventory, letters, marketing, materials, meetings, Excel, mail, money, Microsoft Office, office, Outlook, PowerPoint, Word, phone system, presentations, pricing, Procurement, coding, Property Management, proposals, QuickBooks Pro, real estate, sales, servers, spreadsheets, phone, travel arrangements
Experience
COCA-COLA REFRESHMENTS January 2007 to February 2007 Senior Administrative Assistant
Elmsford, New York
  • Interface with customers and management at various levels.
  • Process purchase orders through EBP Procurement system Prepare, process, and resolve all travel and expense reports/ issues within internal database.
  • Maintain various departmental database systems and lists; create and enter data into spreadsheets.
  • Coordinate meetings and travel arrangements, and maintain department calendar.
  • Create presentations and corresponding materials.
  • Update and compile all trackers for the team Build and manage team sites Update internal team sites with new product authorizations, pricing, and monthly priorities.
  • Generate Nielsen Answers reports and update team site with reports.
  • Process of all check requests and invoices, applying proper payment coding and obtaining accurate senior level management signatures.
  • Manage back up of all daily files including invoices and all requests Investigate and resolve issues with Accounts Payable Administer business review reports, pulling year to end numbers versus prior year for customer meetings.
  • Prepare marketing graphics cd for customer advertisements.
  • Collect weekly product advertisements within internal database.
  • Participate on weekly conference calls Manage and request all sporting, concerts, and event tickets with internal database.
  • Coordinate employee/facility events including catering Maintain general merchandise inventory.
  • Distribute product samples Prepare overnight packages for contracts, merchandise, or event tickets.
  • Assign security employee and visitor badges Handle periodic back-up of computer IT servers.
  • Manage incoming and outgoing phone and email communications.
  • File, fax and distribute mail and order supplies.
  • Prepare letters, memos, and other routine correspondence.
NORMAN DICHIARA ARCHITECTS January 2003 to January 2007 Administrative Assistant
White Plains, New York
  • Managed incoming and outgoing phone and email communications.
  • Filed, faxed and distributed mail and order supplies.
  • Prepared letters, memos, and other routine correspondence.
  • Interfaced with customers and management at various levels.
  • Processed purchase orders, expense reports and invoices.
  • Proofed corrections on proposals for accuracy and completeness.
  • Revised text based on marked-up hard copy from senior level management.
POWERFUL PROPERTY MANAGEMENT CORP January 1998 to January 2003 Office Manager /Assistant Property Manager
Pelham, New York
  • Assumed full responsibility for assisting President of Property Management Company with rental properties surrounded by shops, apartments while acting as liaison between tenants, engineers, and vendors.
  • Processed and managed all building service requests using tenant handbook.
  • Investigated and resolved property issues and had direct contacts with supers and other vendors, communicated with residents, recommended final vendors.
  • Processed invoices weekly controlled rent checks, money orders and government checks.
  • Maintained tenant folders and management files, updated tenant contact information.
  • Completed daily bank deposits.
  • Researched past due invoices and set-up new vendors in system, applied deposits to each tenants account on a monthly basis, charged credits when necessary, applied government subsidy to tenants.
  • Closed and calculated end of the month reports researched critical information using Micro Management Software and created reports.
  • Managed front-office operations, informed tenants through memos of news and/or events.
  • Collected timesheets and performed weekly payrolls.
  • Successfully managed back up of all daily files.
  • Managed a multi-line phone system Engaged in real estate sales transactions.
ERA SAVE REALTY CORP January 1996 to January 1998 Secretary
Yonkers, New York
  • Provided superior administrative support for the President of Company.
  • Scheduled client meetings.
  • Accurately maintained the Information Services database and filing system.
  • Scheduled appointments and managed calendars Distributed mail Managed a multi-line phone system Processed and recorded payments from customers Issued company checks Typed, faxed, and copied professional correspondence Procured office supplies and maintained supply inventory.
Education
MANHATTAN COLLEGE BACHELOR OF SCIENCE DEGREE: MANAGERIAL SCIENCE Riverdale, NY MANAGERIAL SCIENCE Classified - Unclassified Classified - Unclassified Classified - Unclassified
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Resume Overview

Companies Worked For:

  • COCA-COLA REFRESHMENTS
  • NORMAN DICHIARA ARCHITECTS
  • POWERFUL PROPERTY MANAGEMENT CORP
  • ERA SAVE REALTY CORP

School Attended

  • MANHATTAN COLLEGE

Job Titles Held:

  • Senior Administrative Assistant
  • Administrative Assistant
  • Office Manager /Assistant Property Manager
  • Secretary

Degrees

  • BACHELOR OF SCIENCE DEGREE : MANAGERIAL SCIENCE

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