Jessica Claire
Montgomery Street, San Francisco, CA 94105
Home: (555) 432-1000 - Cell: - - -
Dedicated professional with experience in project management and administrative services in the financial real estate/help services industries. Excellent time management skills with proven ability to prioritize and handle multiple projects in fast-paced environments. Customer focused and detail-oriented with success implementing solutions to create optimal efficiency. Strong interpersonal and communication skills with the ability to collaborate with diverse individuals. Self-starter with a positive can-do attitude that's able to adapt to any situation.
01/2012 to Current
Senior Administrative Assistant Alliancebernstein Holding Lp Tampa, FL,
* Organized and coordinated calendars for various stakeholders in Corporate Affairs to ensure the best use of the Executive's time and resolving any scheduling conflicts. * Performed administrative functions including arranging travel, receipt and distribution of maintaining supply inventory, prepared expense reports, processed invoices for payment and assisted with numerous special projects. * Organized, prepared and documented project information including meeting agendas, presentations and other supporting materials. * Developed a new employee checklist to ensure timely and efficient onboarding of new associates. Received positive feedback from new employees for the smooth transition into the company. * Designed, developed and implemented an administrative processes and procedures manual which improved consistency and productivity throughout the team.
01/2010 to 01/2012
Executive Administrative Coordinator Cornell University Ithaca, NY,
* Served as Executive Assistant to the MHA-C Program Executive, multiple Vice Presidents and other departmental staff. Directed all administrative and project support efforts by researching and reviewing files to locate various information to fulfill request. * Maintained a variety of meeting schedules for weekly direct report meetings, one on ones, all staff meetings, department events and town halls. * Communicated high level information to the Program Executive's direct reports on staff assignments, project deadlines and meeting material presentation. * Supervised subordinates in performing administrative tasks and responsibilities. Oversaw the daily duties of the administrative staff, ensured the efficient organization and completion of administrative support work.
01/2007 to 01/2009
Administrative Assistant One Medical Seattle, WA,
* Managed four Asset Managers' calendars, expense reports and travel arrangements. * Assisted in the preparation of leases, handled tenant correspondence and proposals, processed lease files and prepared legal documents. Prepared and tracked leasing activity reports. * Processed change orders and entered same into project management software to ensure all changes were up-to-date and approved. Maintained excellent communication with customers, vendors and management to ensure all parties were updated on project progress and any approved change orders.
2006 to 2007
Administrative Assistant One Medical Houston, TX,

* Provided administrative support to the VP, Directors and other department personnel of the Counterparty Risk Oversight division as assigned. * Coordinated calendar and scheduling for management meetings and all hands events as requested. * Prepared and edited various documents in MS Word, Excel and PowerPoint. Maintained contact lists, phone rosters and key customer list. * Coordinated with other divisional Administrative Assistants to ensure workload across the division was distributed equally and to ensure division maintained uninterrupted coverage.

01/2002 to 01/2006
Senior Administrative Assistant Alliancebernstein Holding Lp Holland, MI,
* Provided high-level administrative support by conducting research, handling information requests and performing clerical duties, such as preparing correspondence and scheduling meetings. * Prepared invoices, reports and memos. Assisted with teleconferences, meeting coordination, and assembly and dissemination of briefing materials. * Performed general office duties such as ordering supplies, maintaining record management systems and simple bookkeeping.
Expected in
High School Diploma:
Surrattsville High School - ,
Surrattsville High School High School Diploma

Administrative Assistant, Scheduling, Invoices, Administrative Support, Correspondence, Assembly, Bookkeeping, Clerical, General Office, General Office Duties, Ordering, Inventory, Onboarding, Arrangements, Change Orders, Leasing, Legal Documents, Progress, Project Management, Proposals, Travel Arrangements, Administrative Tasks, Executive Administrative, Executive Assistant, Project Support, Excel, Ms Word, Powerpoint, Word, Access, Detail-oriented, Lotus Notes, Microsoft Excel, Microsoft Sharepoint, Outlook, Real Estate, Self-starter, Sharepoint, Solutions, Time Management, Training, Video Conferencing, Visio

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