Independent Senior Accounting Clerk familiar with accounting procedures, processes, and software programs. Excellent problem-solving and multitasking abilities. Detail-oriented and dependable with great customer service skills.
Responsible for procuring supplies, materials, equipment and services through mandatory sources, Fedstrip, purchasing items through contracts with General Service Administration (GSA), or other appropriate sources of supplies including open market sources, utilizing competitive procedures purchase orders etc., and determines the best method of purchase. Reviews all requisitions initiated in the Division for supplies, materials, furniture, and equipment. Solicits quotes from vendors when required, prepares Reclamation forms and simplified acquisition documentation memoranda and reports, and determines successful bidders before issuing purchase orders. Enters correct cost authority codes and budget object class to transactions to assure proper funds are used for purchases. Interactwith vendors to acquire the best product for the least amount of money, getting quotes and preparing the Reclamation forms for purchase. Collaborates and coordinates with Socorro Field Division (SFD) Manager, Regional Office and Regional staff on procurement actions above my warrant level. Serves as the A/OPC for the SFD for the Integrated Charge Card Program. Advise the SFD staff of procurement regulations, providing guidance and service for government credit card usage. Responsible for orientation of new credit card holders assuring they are aware and educated in the rules and regulations which govern purchases/travel made with the government credit card and understand fully the responsibility that is required of the card holder. Monitor delinquencies, suspension and cancellation of charge cards. Coordinate and negotiate with Bank of America, Area Office, employees and supervisors when necessary to resolve disputes over charge card problems with discretions and consideration. Maintain regulations pertaining to the charge card program. Submit request for issuance of cards and reissuance of expired cards. Monitors monthly reconciliations to ensure approving official has reviewed and approved and that micro purchases procedures are being followed. Reporting any inconsistencies to the Division Manager. Maintain secure file of statements, receipts and applications. Utilize software to track and update charges.
Serve as Training Coordinator. Enrolls employees in approved training and pays for the training with credit card or with purchase order.
Serve as Travel Coordinator. Responsible for all travel for the SFD.
Back-up records manager
Responsible for complying with all Federal rules and regulations concerning procurement and all safety regulations.
Manage and maintain the petty cash fund.
Responsible for deposits (payments) for the NRAO.
Manage all payments/receipts for NRAO through Business office system (BOS).
Web Calendar - Schedule meetings for NRAO employees.
Responsible for all travel arrangements for NRAO for employees and visitors.
Replenish supplies for the office and for the guest house.
Manage all reservations for the guest house and for visitor's to the NRAO.
Maintain secondary files for travelers and visitors.
Compile visitor and traveler's information for weekly reports.
Responsible for all secretarial functions.
Assign GSA vehicles for NRAO employees.
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