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secretary treasurer resume example with 20+ years of experience

Jessica
Claire
resumesample@example.com
(555) 432-1000,
, , 100 Montgomery St. 10th Floor
:
Summary

Seasoned Secretary with solid year background in high-volume office settings. Strong regulatory knowledge, multitasking abilities and independent thinking skills devoted to enhancing team performance. Well-organized and hardworking with adaptability and responsiveness for changing demands.

Skills
  • Multi-Line Telephone Systems
  • Schedule Management
  • Supply Inventory Control
  • Strong Organizational Skills
  • Professional and Courteous
  • Document and File Management
  • Database and Client Management Systems
  • Verbal and Written Communication
  • Judgment and Decision Making
  • Task Prioritization
  • Appointment Coordination
  • Confidentiality and Data Protection
  • Prioritization and Time Management
  • Filing Experience
  • Inventory Purchasing
  • Administering Payroll
  • Accounts Receivable and Payable
  • Confidentiality Understanding
  • Vendor Relations Skills
  • Office Staff Leadership
  • Electronic Records Management
  • High Volume Phone Inquiries
  • Visitor Relations
  • Project Schedule Coordination
  • Cleaning and Sanitizing
  • Meeting Note Taking
  • Administrative Procedures
  • Fast Learner
  • Document Sorting
  • Reception Duties
  • Customer Service
  • Clerical Staff Oversight
  • Accounting and Bookkeeping
  • Data Entry
  • Invoice Processing
Education and Training
Santa Fe Community College Gainesville, FL, Expected in High School Diploma : - GPA :
Experience
Chatham County Schools - Secretary/Treasurer
Pittsboro, NC, 07/2015 - Current
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
  • Ordered office supplies to purchase items and maintain appropriate levels.
  • Drafted agendas, meeting notes, and other documents to enhance collaborative process.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Managed multiple calendars and contacts using computer software.
  • Set appointments for executives to support busy staff.
  • Processed payroll and submitted direct deposits using accounting software.
  • Planned corporate meetings and special events for employees.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Kept office equipment functional and supplies well-stocked to promote efficient operations.
  • Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
  • Organized files, developed spreadsheets, faxed reports and scanned documents, maintaining front desk and reception area in neat and organized fashion.
  • Handled incoming calls and directed callers to appropriate department or employee.
  • Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
  • Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
  • Directed customer communication to appropriate department personnel.
  • Supported office operations, managed client correspondence, tracked records and handled internal communications.
  • Worked professionally to handle client, vendor and public guest requirements.
  • Sorted incoming mail and disseminated correspondence to applicable departments.
  • Answered daily phone calls on multi-line phone system and transferred calls to appropriate .
  • Attended meetings and took meticulous notes to disseminate to participants.
Fresenius Medical Care - Office Manager, Doctor's Office
Charleston, WV, 2005 - 2013
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Keyed in customer contacts and delivery dates to update details in company databases.
  • Managed office inventory and placed new supply orders.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.
  • Reduced financial discrepancies by accurately managing accounting documentation.
  • Automated office operations for managing client correspondence, payment scheduling, record tracking and data communications.
  • Reduced financial discrepancies by accurately managing accounting documentation while maintaining case costs and billing processes.
  • Calculated contributory value of office programs through data entry and statistical analysis.
  • Oversaw CRM updates and backups, report generation and troubleshooting requisition.
Shands Hospital At UF - Administrative Secretary
City, STATE, 1987 - 2003
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
  • Maintained office supplies inventory by checking stock and ordering new supplies.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Wrote email messages, memos and business letters for management and proofread documentation to provide error-free correspondence.
  • Answered phone calls by ring and asked appropriate questions to determine which department or staff member could be of service.
  • Prepared shipping packages by printing packing labels and verifying orders.
  • Produced and distributed memos, newsletters, and other forms of communication.
  • Directed clients and guests to correct departments, rooms, and staff members.
  • Processed incoming mail and packages and placed envelopes in bins for employees.
  • Compiled and produced presentations and reports as directed by leadership team.
  • Made travel arrangements and reservations.
  • Collaborated with management staff in meetings, took meticulous notes and distributed minutes to attendees.
  • Managed office duties, ordered materials, organized workspaces, answered emails and made phone calls.
  • Answered phones to direct callers, schedule appointments and provide general office information.
  • Organized and maintained filing and document management systems by coordinating, archiving and purging files.
  • Greeted visitors or callers daily to handle questions or direct to appropriate staff.
  • Answered and routed telephone calls and took messages.
  • Delivered exceptional customer service through direct communication with clients and team members.
  • Developed administrative processes to achieve organizational objectives and improve office efficiency.
  • Responded to client and vendor inquiries via email and telephone, providing updated and accurate information.
  • Managed incoming and outgoing mail, filing and meeting coordination.
  • Organized training, client meetings, team meetings and events.
  • Met incoming guests and clients, offering immediate assistance.
  • Responded to inquiries via email, telephone and social media platforms.
  • Managed physical and digital files, monitored spreadsheets and updated reports to coordinate project materials.
  • Drafted agendas, meeting notes, and other documents to enhance collaborative process.
  • Directed customer communication to appropriate department personnel.
  • Tracked and submitted employee timesheets to prepare for payroll processing.
  • Monitored office supply inventory and replenishment and liaised with vendors to negotiate optimal pricing.
  • Maintained appointment and event calendars for executives and department heads.
  • Inventoried and ordered supplies to maintain consistent access to required items.
  • Took dictation in shorthand or by machine to transcribe notes to computer or typewriter.
  • Monitored schedules and calendar obligations for executives.
  • Scheduled appointments and events and coordinated venue space and catering services.
JW Brown, Land Surveyor - Receptionist, Surveyor's Office
City, STATE, 1984 - 1987
  • Scheduled and confirmed appointments.
  • Oversaw receiving and organizing correspondence, answering and forwarding calls and creating business letters and records.
  • Answered and directed incoming calls using multi-line telephone system.
  • Delivered administrative support to team members by making copies, sending faxes, organizing documents and rearranging schedules.
  • Maintained daily calendars, set appointments with clients and planned daily office events.
  • Maintained impeccable office organization to support efficiency, professionalism and performance objectives.
  • Managed office inventory and placed new supply orders.
  • Sorted incoming mail and directed to correct personnel each day.
  • Handled scheduling and managed timely and effective allocation of resources and calendars.
  • Coordinated office activities and operations to secure efficiency and compliance with company policies.

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Resume Overview

School Attended

  • Santa Fe Community College

Job Titles Held:

  • Secretary/Treasurer
  • Office Manager, Doctor's Office
  • Administrative Secretary
  • Receptionist, Surveyor's Office

Degrees

  • High School Diploma

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