Multitasking secretary, successful at supporting executive productivity and business operations. Skilled in driving smooth office procedures and maintains strong client and supplier relationships. Works well with minimal oversight to complete all tasks.
Skills
Multi-line phone systems
Account balancing reconciliation
Accounting support
Invoicing and billing
Report creation
AR/AP
New business development
QuickBooks
Schedule management
Mail management
Data entry documentation
Sensitive material handling
Computer skills
Workman's compensation
Health insurance
Problem resolution
Experience
04/2013 to Current
Secretary to the General ManagerBrazos Industries, Inc – City, STATE,
Pleasantly welcomed visitors, answered phone calls and maintained front reception desk.
Worked professionally to handle client, vendor and public guest requirements.
Controlled and managed document processes by reviewing files, records and critical information to confirm accuracy and comply with company policies and procedures.
Opened, sorted and responded to routine correspondence on behalf of business leaders to facilitate communication and streamline processes.
Researched topics of interest and culled gathered information to produce concise reports.
Handled management of communication to executives by taking and making telephone calls, reviewing and prioritizing mail and composing and typing correspondence.
Kept office equipment functional and supplies well-stocked to promote efficient operations.
Oversaw filing systems and scanned documents to manage physical and electronic documents and information.
Wrote email messages, memos and business letters for management and proofread all documentation to provide error-free correspondence.
Kept detailed inventory records and made supply orders, cutting costs by monitoring use and effectively sourcing products.
Reduced financial discrepancies by accurately analyzing and managing customer orders and invoices for various companies.
Cultivated relationships with various vendors and steel suppliers to drive beneficial business deals.
Obtained quotes from various suppliers to determine most cost-effective purchasing options.
Sourced new vendors for purchasing needs.
Performed day-to-day financial transactions, including verifying, classifying, computing, posting and recording accounts receivables' data.
Generated financial statements and reports detailing accounts receivable status.
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