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    • Secretary - Finance Division
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    Secretary - Finance Division Resume Example

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    SECRETARY - FINANCE DIVISION
    Summary

    An energetic, skillful and dedicated Administrative Assistant offering versatile office management, planning and detailed skills. Able to provide extensive experience of administrative support, organization, time management and confidentiality for executive-level staff of daily operations and functions. Ambitious and goal-oriented individual looking to obtain a position at a successful company which offers opportunities for professional growth.

    Highlights
    • Customer service oriented
    • Microsoft Office proficient
    • Detail-oriented
    • Professional phone etiquette
    • Social media knowledge
    • Flexible and team player
    • Type 80 wpm
    • Time management
    • Appointment and meeting planning
    • Works well under pressure
    • Manage work flow of an office
    • Professional, self-starter
    • Articulate
    • Excellent interpersonal skills
    • Creative
    • Strong communicator
    • Accounting, invoice processing experience
    • Payroll
    • Knowledge of proper grammar
    Accomplishments

    - Additional training and seminars to increase knowledge

    - CERT trained and certified

    - EOC backup for public information office

    - Disaster Preparedness Academy attendee

    - Creation of various tools to increase effective communication and efficiency (a couple versions of desk diaries, emergency go kits, marketing weekly)

    Experience
    08/2014 - Current
    CITY OF BREA - City , STATESecretary - Finance Division

    Began job-sharing between the Finance and Communications & Marketing divisions in August of 2014. Duties within the Finance division include, but are not limited to:

    • manage records retention for department
    • professionally respond to daily phone calls
    • filing, organizing
    • edit and proofread documents and marketing collateral
    • creating various types of documents such as letters, memorandums, invoices, vouchers, etc
    • create and manage committee meeting agendas (Finance and Investment Advisory Committees) using AgendaQuick
    • handle and manage all Massage Establishment permits in Brea.
    • create Desk Diary and Influential Communicator's list
    • assist Finance Manager with Lease Revenue and Water Bonds, Recognized Obligation Payments Schedule (ROPS), and other deadline oriented projects
    • provide support to other divisions such as Purchasing, Information Technology and Human Resources while maintaining privacy
    • supervise Volunteen annually
    08/2014 - Current
    CITY OF BREA - City , STATESecretary - Communications & Marketing Division

    Maintain same job duties as the beginning of my career with the Communications and Marketing division, but in the half amount of time which include, but not limited to:

    • tracking all jobs through department
    • filing, organizing
    • editing and proofing of documents and marketing collateral
    • open, read, and write answers to routine letters
    • prepare and distribute payroll for staff
    • oversee inventory and office supply purchases
    • manage supervisor's calendar and coordinate team meetings.
    • create and design PowerPoint presentations for special meetings with and for top-level executives.
    • provide various reports on request regularly and correspond with clients as well as co-workers
    • community outreach. Gathered and analyzed data on community needs and interests.
    • coordinate employee luncheons, celebrations and special annual events
    • maintained up-to-date and accurate program files and records.
    • develop and send out 'Marketing Weekly' via email in an effort to keep division informed on comings and goings
    • press releases
    • social media
    02/2007 - 08/2014
    CITY OF BREA - City , STATESecretary - Communications & Marketing Division
    • manage work flow of office
    • work with city council and executives on various events including city council meetings
    • professionally respond to multiple daily phone calls regarding a wide range of subjects
    • revised Desk Diary
    • press releases, flyers, etc
    • social media
    • create presentations for meetings
    • City Plaque Inventory
    • created C&M Weekly concept for efficiency
    • maintain Influential Communicator's list
    • company credit cards
    • create Emergency go kits
    • community outreach
    • maintain equipment inventory
    • Department Coordinator, Weight Room Rehabilitation, Employee ACCOMPLISHMENTS Formally recognized by the Brea City Mayor for playing an instrumental role in the succession of his term.
    • Asked to serve on the City of Brea's Safety Committee to work together on providing a safe work environment for employees.
    Education
    2017
    Grand Canyon University - City, State, USAMaster of Science: Psychology

    Mental Health and Well Being

    2016
    Grand Canyon University - City, State, USBachelor of Science: Education

    Educational Studies

    1992
    Cypress Community College - City, State, 90630Associate of Science: General Education
    GED
    Skills
    • Extensive customer service
    • Ability to manage work flow of office
    • Microsoft Office proficient
    • Edit and proofread department documents and marketing collateral
    • Works well independently
    • Filing, organizing
    • Letters, documents, invoices, press releases, spreadsheets
    • Meeting planning
    • Create power point presentations for executives
    • Effective communicator, self-starter
    • Purchasing
    • Team player
    • Time management
    Build Your Own Now

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    Resumes, and other information uploaded or provided by the user, are considered User Content governed by our Terms & Conditions. As such, it is not owned by us, and it is the user who retains ownership over such content.

    How this resume score could be improved?

    Many factors go into creating a strong resume. Here are a few tweaks that could improve the score of this resume:

    75Average
    Resume Strength
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    • Formatting
    • Word choice
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    • Measurable results
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    Resume Overview

    School Attended

    • Grand Canyon University
    • Cypress Community College

    Job Titles Held:

    • Secretary - Finance Division
    • Secretary - Communications & Marketing Division

    Degrees

    • Master of Science : Psychology
      Bachelor of Science : Education
      Associate of Science : General Education
      GED

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