LiveCareer-Resume

secretarial assistant resume example with 16+ years of experience

Jessica Claire
  • , , 609 Johnson Ave., 49204, Tulsa, OK 100 Montgomery St. 10th Floor
  • H: (555) 432-1000
  • C:
  • resumesample@example.com
  • Date of Birth:
  • India:
  • :
  • single:
  • :
Summary

Seasoned Secretary with solid 15-year background in high-volume office settings. Strong regulatory knowledge, multitasking abilities and independent thinking skills devoted to enhancing team performance. Well-organized and hardworking with adaptability and responsiveness for changing demands. Diligent Secretary with talent for fostering effective professional relationships with clients, staff and business associates. Supportive and focused team player with proactive approach to administration and strong attention to detail. Skilled at providing friendly service to coworkers and customers. Meticulous and systematic Administrative Assistant skilled in organizing, planning and managing daily clerical needs. Bringing solid expertise in coordinating documents, reports and records, handling correspondence and managing deliveries. Skilled in oral and written communication, team leadership and relationship-building. Punctual Administrative Assistant known for having terrific work ethic and dynamic communication skills. Well-versed in customer service and experienced delivering high level of support. Goal-driven Receptionist with extensive background managing busy reception areas and multi-line telephone systems. Security-conscious and astute in control of confidential documentation.

Skills
  • Research and Analytical Skills
  • Judgment and Decision Making
  • Document and File Management
  • Resource Coordination and Allocation
  • Confidentiality and Data Protection
  • Task Prioritization
  • Appointment Coordination
  • Supply Inventory Control
  • Ease with Computers and Technology
  • Verbal and Written Communication
  • Professional and Courteous
  • Multitasking and Time Management
  • Strong Organizational Skills
  • Filing Experience
  • Accounts Receivable and Payable
  • Fast Learner
  • Highly Efficient and Productive
  • Relationship Building
  • Customer Service
  • Writing and Editing Skills
  • Payroll Administration
  • Data Entry
  • Problem Solving
  • Complex Problem Solving
  • Reception Duties
  • Accounting and Bookkeeping
  • Invoice Processing
  • Clear Communication
Experience
Secretarial Assistant, 02/2019 - 03/2022
Sidley Austin Llp Dallas, TX,
  • Received and routed incoming calls and correspondence to promote timely communication.
  • Ordered office supplies to purchase items and maintain appropriate levels.
  • Assisted with accounts receivable and accounts payable functions.
  • Set appointments for executives to support busy staff.
  • Processed payroll and submitted direct deposits using accounting software.
  • Created and updated spreadsheets to track and report data.
  • Greeted visitors and directed to appropriate location or person.
  • Drafted agendas, meeting notes and other documents to enhance collaborative process.
  • Oversaw office inventory by restocking supplies and submitting purchase orders.
  • Screened visitors and directed to specific location for office safety.
  • Scheduled and coordinated meetings, appointments and travel arrangements for managers or supervisors.
  • Processed documents and materials for dissemination to appropriate parties.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
Secretary , 12/2009 - 01/2019
Epsilon Systems Solutions, Inc. Jacksonville, FL,
  • Maintained organized filing system of paper and electronic documents.
  • Coordinated communications, taking calls, responding to emails and interfacing with clients.
  • Ordered office supplies to purchase items and maintain appropriate levels.
  • Greeted visitors and directed to appropriate location or person.
  • Scheduled meetings and sent invitations specifying time and location.
  • Assisted with accounts receivable and accounts payable functions.
  • Prepared and updated office equipment list.
  • Sent and distributed mail and parcels.
  • Monitored office equipment and scheduled repairs.
  • Processed payroll and submitted direct deposits using accounting software.
  • Provided administrative support to marketing team members, fostering timely project completion.
  • Aided in research projects by collecting and entering data, assisting with analyzing data and preparing reports and manuscripts.
  • Facilitated and coordinated administrative support for building program.
Manager , 06/2005 - 12/2009
Mcdonald's Plover, WI,
  • Trained employees on additional job positions to maintain coverage of roles.
  • Assigned tasks to associates to fit skill levels and maximize team performance.
  • Recruited and hired qualified candidates to fill open positions.
  • Completed thorough opening, closing and shift change functions to maintain operational standards each day.
  • Developed lucrative marketing plans to maximize profits.
  • Monitored staff performance and addressed issues.
  • Exercised good judgment and decision-making in escalating concerns and resolving issues.
  • Enforced customer service standards and resolved customer problems to uphold quality service.
  • Conducted quality, timely performance feedback and performance appraisals.
  • Minimized staff turnover through appropriate selection, orientation and training.
  • Leveraged leadership skills to identify deficiencies and opportunities to improve policies, procedures and controls.
Education and Training
High School Diploma: , Expected in 06/2006
-
A. Crawford Mosley High School - Lynn Haven, FL
GPA:
Status -
GED: , Expected in 06/2006
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Tom P Haney Technical Center - Panama City, FL
GPA:
Status -

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Resume Overview

School Attended

  • A. Crawford Mosley High School
  • Tom P Haney Technical Center

Job Titles Held:

  • Secretarial Assistant
  • Secretary
  • Manager

Degrees

  • High School Diploma
  • GED

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